RIHNA LAINE REYES AGAPITO

(Accounts Assistant / Administrative Assistant)

(Bachelor of Science in Information and Technology Graduate) Address: Deira, Dubai UAE

Contact No.: +971-*********

Email Address: ad3hum@r.postjobfree.com

CAREER OBJECTIVE

To seek a position that commensurate my qualifications so I can contribute well to the continuous success of the institution while providing personal and professional growth for my own. PERSONAL SUMMARY

I am a hard-working, motivated and enthusiastic Administrative Assistant / Accountant Assistant who always strive to achieve the highest standard possible, at any given task and in any situation. I am accustomed to working in a challenging and fast-paced environment, particularly when dealing with multiple task and priorities at the same time. PROFESSIONAL WORKING EXPERIENCE

ADMIN CUM ACCOUNTANT ASSISTANT

BELHABALA CONTRACTING LLC

Oud Metha, Dubai UAE

December 2022 to Present

• Provides secretarial and administrative Support to the Management (Operations Manager)

• Keeps the Accounting Records

• Prepares and submits VAT to the authorities monthly.

• Backstopping Project Engineers.

• Prepares LPO

• Preparing Cash/Payment Voucher to Sub-Contract

• Checking purchase report from Purchaser

• Checking sub-contractual statement for preparing cheques.

• Answer and direct phone calls

• Organize and schedule appointments.

• Plan meetings and take detailed minutes.

• Write and distribute email, correspondence memos, letters, faxes and forms. DOCUMENT CONTROLLER (RELIEVER FOR 1 MONTH)

PACE ARABIA CONTRACTING (One Zaabeel Link Bridge Project) Dubai UAE

October 2022 – November 2022

• Maintain the registers and logs of all submittals and documents in and out of the project.

• Preparing the monthly timesheet of Staff and Labour for further process of payroll.

• Ensure all changes to specifications, jobs scope and drawings are documented and updated.

• Define clear roles and responsibilities and deliverable requirements in terms of both scope and schedule to all the team members.

• Coordinating with Main Contractor and Vendors/Suppliers regarding all related to Manpower including.

• Documents for Mobilization

• Issues regarding Manpower

• All related works in regards with Manpower

• Ensuring that attendance of Manpower is correct and filled (Attendance to be sent to Suppliers for Payroll Process).

• Ensuring all documentation meets formal requirements and required standards.

• Sorting, storing, and retrieving electronic and hard copy documents

• Coordinating with CRM regarding inspection of tools, conducting Site EHS (TBT/DSTI/RA).

• Using computers to organize and distribute documents within a company. ADMIN ASSISTANT CUM RECEPTONIST (RELIEVER FOR 1 MONTH) AL SHAFAR CONTRACTING CO. L.L.LC

Al Safar Investment Buildng Al safaa, Dubai UAE

August 2022 – October 2022

• Answering the telephone promptly and courteously.

• Welcome visitors and answer any question visitors have

• Updating database records

• Assist the Accounts for their cheque

• Preparing LPO Local Purchase Order or the SITE.

• Sending email and follow up for the item that they requested in supplier.

• Carrying out basic clerical duties

TOUR GUIDE SCHOOL OPERATION (PARTIME)

EXPO 2020 DUBAI

Dubai South Jebel Ali, Dubai UAE

February 2022 – March 31, 2022

• Greet and Welcome students, escort them through the whole journey of the tour, taking breaks as needed.

• Guide school group through assigned country pavilions around EXPO, ensuring smooth, swift flow of traffic.

• Clearly and articulately provide information ang give educational tour to private and public schools in an engaging manner and follow the Expo Tour Guide Application

• Answer any questions that the Student and Teachers. LICENSING OFFICER

CITADEL HEALTH MANAGEMENT& CONSULTANCY

Business village Block B, Floor 7th, office # 725, Dubai UAE NOVEMBER 2021 – DECEMBER 2021

• Handle the DOH Licensing; Credentialing, and Examination process

• Keeping track of the DOH license status for all healthcare professionals;

• Initiate communication with healthcare professionals for timely submission of necessary documents;

• Interpret, assist and advise applicants regarding Dataflow and DOH requirements within the specified guidelines;

• Coordinate with the healthcare professionals using proper communication channel for timely processing of documents prior to expiry and update them regularly about the status of license renewal;

• Prepare and submit reports with valid and “in-process of renewal” licenses and updating the HR Manager and departmental managers;

• Liaises with HR Officer and PRO to collect all the required documents for the credentialing process;

• Be actively involved in the quality improvement activities within the HR Department;

• Adhere to company policies in general;

• Maintain professional confidentiality at all times; FRONT DESK CUM MARKETING ASSISTANT

Al Tadawel Legal Translation Services

Al Garhoud Deira

JUNE 2021 – October 2021

• Direct call and searching new client thru calls.

• Welcome visitors and answer any question visitors have

• Operate standard office equipment in regular basis, including fax machine, printing and copying.

• Sending email and follow up for new work

• Maintain orderly clients and firm’s general administrative files.

• Handle incoming business inquiries and phone calls, receipt and deliver original documents, prepare outgoing courier.

• Provides clients with quote based on project length and level of complexity

• Assist the Accounting Department for the payment of the clients. FRONT DESK/ADMINISTRATIVE ASSISTANT/CUSTOMER SERVICE/HR ASSISTANT Natural Wonder General Trading LLC

Al Firdus Building Al Fahidi Bur Dubai

November 2020- JUNE 2021

• Updating the Employee Data

• Greet people entering the building, answering any questions, providing directions and alerting staff when someone is there to meet or visit them

• Serve as the face of the company, offering friendly service to those entering the building or calling in on the phone

• Maintain the reception area, keeping it clean and free of clutter

• Handle filing and data entry as requested

• Attending meeting in our Marketing Team

• Confirming the Order of the customer

• Placing order to customer

• Generate sales leads

• Manage large amounts of incoming phone calls and messages ACCOUNTS ASSISTANT / ADMINISTRATIVE ASSISTANT

Gulf Alabel General Trading LLC (AWOK DUBAI UAE)

Unit 201, Pearl Bldg. Baniyas Square

Deira, Dubai, United Arab Emirates

April 28, 2018 – April 28, 2020

• Sending Returning Report to Purchaser

• Preparing Cash/Payment Voucher to Purchaser

• Daily Receiving and Checking purchase report from Purchaser

• Checking supplier statement for preparing cheques.

• Screens and Receives items for return and prepare documents for credit note from Customer to Supplier

• Bank transaction such as Deposit Cheque encashment

• Answer and Direct phone call

• Assist All Supplier for the Payment

• Assist HR work

• Assist in the preparation of regularly scheduled reports

• Update and maintain office policies and procedures

• Order office supplies and research new deals and suppliers

• Maintain contact lists

• Provide general support to visitors

• Act as the point of contact for internal and external clients

• Communicate with executive and senior administrative assistants to handle requests and queries from senior managers

ADMINISTRATIVE ASSISTANT / PRODUCTION ENCODER

Outback Five Star Clark Philippines Incorporated

Building 1720, Blue Diamond Street, Gil Puyat Highway, Clark Freeport Zone, Angeles, 2009 Pampanga, Philippines June 14, 2016 to January 15, 2018

• Encode the production report.

• Production Assistant of Production Manager and Director

• Assists the Production Supervisor duties

• Create template of our report using MS Office and Microsoft Excel

• Handle administrative requests and queries from senior managers

• Organizing and scheduling appointments with admin software

• Planning meetings and taking detailed minutes.

• Answer and direct phone calls

• Organize and schedule appointments

• Plan meetings and take detailed minutes

• Write and distribute email, correspondence memos, letters, faxes and forms

• Assist in the preparation of regularly scheduled reports

• Update and maintain office policies and procedures

• Order office supplies and research new deals and suppliers

• Maintain contact lists

• Provide general support to visitors

• Act as the point of contact for internal and external clients

• Communicate with executive and senior administrative assistants to handle requests and queries from senior managers

PERSONAL INFORMATION:

AGE : 29 years old

BIRTHDATE : February 28, 1993

BIRTHPLACE : Angeles City, Philippines

CIVIL STATUS : Single

WEIGHT : 65 kg.

HEIGHT : 160 cm

RELIGION : Roman Catholic

NATIONALITY : Filipino

LANGUAGES : English, Filipino

KEY STRENGTHS AND ABILITIES

• English proficient

• Computer literate, proficient in MS Office and various platforms

• Knowledgeable in Computer Graphics 3D modeling

• Knowledgeable in SAP – Purchasing/PO Issuance/Generate Reports

• Knowledgeable in SAP / CISCO CCNA 1 Certified

• Able to work proactively and under pressure.

• Competent to perform work

• Excellent time management skills

• Keen observation, intervention skills and flexibility

• Adapts easily to work environment and schedules

• Communicates well with colleagues

EDUCATIONAL BACKGROUND

Tertiary:

2009 - 2013 Bachelor of Science in Information Technology Angeles University Foundation

Angeles City, Philippines 2009

Secondary:

2004 – 2009 Nazarene Academy

Dona Agripina Subdivision, Angeles City

Pampanga Philippines 2009

Primary:

1998-2004 Marisol Bliss Elementary School

Brgy. Ninoy Aquino, Angeles City

Pampanga Philippines, Philippines 2009

CHARACTER REFERENCES

GULCHEHRA YULDASHEVA

Accountant General Manager

Gulf Alabel General Trading LLC (AWOK)

Unit 201, Pearl Bldg,. Baniyas Square Deira

Deira, Dubai

United Arab Emirates

+971 55 5582 4605

ARGEL JOSEPH ADARLO

Vice President

Outback Five Star Clark Philippines Incorporated

Building 1720, Blue Diamond Street, Gil Puyat Highway Clark, Pampanga Philippines 2009

091*-***-****

ROSANNA A. ESQUIVEL

BSIT Program Chair

Angeles University Foundation

College of Computer Studies

Mc Arthur Hiway, Angeles City,

Pampanga Philippines 2009

045-***-****

I do hereby certify that the information stated herein is genuine and accurate to the best of my knowledge and ability.

Rihna Laine Reyes Agapito

Contact this candidate