Jennie Casablanca

**** ***** ****** **

Bronx, NY 10473

(Cell) 646-***-****

Email- ad3h83@r.postjobfree.com

PROFESSIONAL EXPERIENCE

I am a skilled bilingual Candidate with experience in various general office procedures. I have had previous experience managing data in legal and medical as well as construction field, while maintaining and managing an office.

SKILLS

QuickBooks, EMR, EPIC medical software, Microsoft Word, Microsoft Works 2013, Excel, PowerPoint, Access, Outlook express,Database Management, Construction Super Prolog 4.0, Managed 18 in coming phone lines and 52 phone Extensions, Payroll, Data Entry, Customer service, Receptionist, Dispatching, Accounts Receivable, Reconciliation reports, Invoicing, Collections, scheduling Medical appointments, Verifying Health insurance, Medical Terminology, Medical Records coordinator, Legal Documents, Orders to show cause, Guardianship for elderly at the Dep’t of Ageing, Evictions documents, Stipulations, Forensic Psychiatry Clerk Level 3, Bilingual Interpreter, 730 & 390 Mental Health Evaluations, Overseas Shipping and Distribution of Military & Cargo Supply orders, FBI Clearance, Printing Architectural Drawings, Constructions Bids, Project Accountant, Mail and Distribution, Bilingual (English/Spanish) American Red Cross First Aid and CPR Certification,10 Hour OSHA Certification and MHARS program for the Bronx State Psychiatric Center.

Power One Electrical Contractor. Oct 2023 – Jan 2024

Administrative assistant

Entered bills for payments in QuickBooks

RFI

Estimate & Quotes for customers and vendors

Print electrical and fire alarm bids and drawings

Kept track of drawing and bids

Requesting lighting fixture package

Request and file for permits thru DOB

Schedule appointments with inspectors for inspection

Dispatched and scheduled jobs for electricians

Printed lighting specs

Ordered office and cleaning supplies.

Robert Half Agency May 2023- Aug 2023

Westmoreland Construction

Administrative assistant

Answering phones

Creating purchase order

Creating work orders

Daily man power work report

Daily scheduling

Preparing bills for invoicing and payment

Prepare bills for invoicing

Creating and fixing filing system

Premier staffing solution. Feb 2022- Aug 2022

SCA/ School of Construction Authority

Inspection Scheduler /Administrative Assistant

Scheduled and follow up on all inspections.

Attended meetings

Transcribe meeting minutes and uploaded into system

Daily and CID progress reports

Building inspection certificates

Requesting building permits count

Monthly reconciliation reports, Daily man report

Closeout reports

Enter inspection reports into CM13 program

Ordered office supplies

RCS Solutions Agency Sept 2021 – Jan 2022

Pediatric Cardiology

Mount Sinai Hospital

Scheduled appointments in EPIC for Fetal Eco sonograms and sedation’s for children

Scheduled sonograms for pregnant female patients.

Printed visit summaries for patients

Set up new patients registration in system as well call car service for patients

United Staffing Nov 2019 - Aug 2021

Bronx Care / United Staffing

Front Desk Registration/ Administrative Assistant Coordinator

Received faxes and correspondence and distributed into Doctors mail box. Registered patients into system

Set up patient’s charts, make F/U appointments, handled referrals Verified insurance as well as collected copays, changed demographics when needed to update patient’s information.

Discharged patients, typed up work or school letters for patients Minor Billing.

Scheduled appointments for various depts. Within the hospital, as well as worked with them and patients

Network Staffing

Montefiore Hospital Sept 2019 - Nov 2019 Front Desk Registration/ Administrative Assistant Coordinator

Made copies verified and identified patient’s insurance

Booked, cancelled, rescheduled appointments

Collected Copays cash & credit, billing reports, checked in patients for appointments

Referrals and print out letters for patients, as well booked patient’s referral appointments.

Forward messages to DR’S regarding patients RX refills or on other conditions, open correspondence and distribution

Theradynamics Physical Therapy April 2019 – Sept 2019

Front Desk Medical Receptionist

Verified Patients insurance, Booked patients appointments

Printed bills on EMR and EPIC system

Called Patients for next day appointments,

Maintained daily reconciled reports for daily activities at closing.

Verified and corrected patients records

Discharged patients, entered referrals.

Ensuring that all HIPPA laws are In compliance

Helping patients with their welcome packet and financial hardship paperwork to reduce copay.

Penda Aiken Inc.

Bronx State Psychiatric Center March 2018 - April 2019

Administrative assistant Coordinator/Medical records coordinator, Spanish Speaking Interpreter

Worked with Two Departments Family Care and MIT (Mobile Integrated Team)

Helped each department in managing and filing medical records

Opened correspondence and distribute them, as well as faxing typing, filing and scanning documents

Prepared for meeting minutes, coordinated Providers meeting with Staff

Ordered catered food, for meeting and events

Interpreting for Spanish speaking Clients and Patients

Prepared Claims for Payment for clients for their bi-yearly clothing allowance

Case workers and Nurses medical and patient’s roster.

Prepare paper work for recertification for providers

Prepared the providers operating license

Prepared and closed out patients charts with a 116 document and filed for archiving

Ordered office supplies, changing case workers assigned to clients in MAHRS program

ITT Blazers

NYCHA/Housing April 2017 –Feb 2018

HRA Coordinator Seasonal Ground Hiring

HRA Coordinated and processed potential candidates for hiring process

Scanned documents and Data entry of all potential hiring candidates in the data system

Referred and scheduled candidates for medical examination as well as drug testing

Robert Half/ Access Staffing July 2016- Jan 2017

Cumming Diesel Engine Co

Payroll Processor

Payroll processing union & non-union employees

Created & Closed out work order on mechanical jobs

Maintained employees vacation and holiday, personal and sick time

Charity events for local organization including soup kitchens and Holiday events

Scheduled training & certification classes for mechanics

Produced and entered expense reports

Reconciliation for hotel charges on training classes and expenses

Filing invoices, Typing memos & Employee Calendar.

Advent Global Solutions April 2015 – April 2016

UPS Courier Service/ Automotive Dept.

Fuel and Oil Reconciliatory/ Administrative Assistant.

In Charge of Fuel and oil daily reconciliation reports for five locations, Feeder Meter coordinator, reading of fuel and oil tanks daily.

Reconciliation reports for the finance department as well as monthly closing reports

Dispatching repairs to mechanics

Distributions of inspection truck stickers

Printing Purchase Orders

Mailing out mail merged letters

Daily input report of daily mileage on cargo and package vehicles

Ordered catered food for management and supervisors meetings

Tunstall America Jan 2015- April 2015

Medical Phone Operator

Scheduled patient appointments three hospitals.

Wood hall hospital, Lincoln Hospital and Kings County Hospital in Brooklyn.

Schedule various types of appointment for adult and pediatric patients and verified insurance.

Referred patients to HR for health insurance Questions and to apply for health insurance.

Arcon Construction Feb 2013 – Jan 2015

Receptionist/Administrative Assistant/ Payroll Assistant

Answered phones, Open correspondence, Payroll on excels spreadsheet

Ordered office supply Maintained filing system, AIA Reports, Change Orders, Typed Proposals

Reconciliation reports, Bids and estimating.

Printed Architectural drawings

Mid-Manhattan Learning Center September 2012 – January 2013

Refreshing on Academic courses/ Computer courses

Advanced academic mathematical course

Office, Microsoft Outlook Excel, Microsoft word, Power Point Access,Advance Mathematical courses

Good Will Industries - New York Jan2011 – Aug 2012

Department of Health and Mental Hygiene/Children’s Day Care Division

Administrative Assistant/Receptionist

Answered an 18 incoming and directed phones calls

Referred parent’s complaints to ACS and Investigators

and distributed work load to Case manager workers

Signed up Adult individuals for children’s home day care orientation and licensing classes

Filing, typing and photocopying as well scanning documents, mail merging of incoming mail, preparing outgoing mail

EDUCATION

High School Diploma 2001

Crown Business Institute

Law and Accounting Certificate Earned 1993

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