JYOTSHNA SALAPU B.Arch, PMP

+1-416-***-**** Toronto, CANADA ad3gj4@r.postjobfree.com

EXPERIENCED CONSTRUCTION PROJECT COORDINATOR

SUMMARY

●Proficient construction and Project Management Professional with strong conflict resolution, problem solving and leadership skills.

●Self-starter with a passion for continuous improvement, and innovation.

●Excellent time-management skills and ability to work in a fast-paced environment involving multiple priorities.

●Strong analytical and communication skills along with excellent reasoning, judgment, and decision-making abilities to collaborate with internal and external stakeholders.

●Solid experience in supporting infrastructure, and mass-transit projects.

●Proficient in EPCM, Engineering, Procurement, Construction, & Management projects.

●Excellent communication and presentation skills.

●Comfortable with using Project Management Tools such Microsoft Office, JIRA – Confluence – Clarity Planview –SharePoint, AutoCAD, Sketch up, SAP, Primavera, Lumion, Photoshop

SKILLS

Expertise

Information Technology – Business Transformation Projects – Project Governance – Change Management – Process Re-engineering – Project Management Office – Risk Management – Integrated Project Plan (IPP) – Project Artifacts Management, Infrastructure projects, Mass transit Projects, EPCM (engineering, procurement, construction and management)

Methodologies

Agile, Scrum –Waterfall – PMLC – PDLC – SDLC – Portfolio Management

Technology Skills

Microsoft Office (Visio/Excel/Word/PowerPoint/Suite/Project) – JIRA – Confluence – Clarity Planview – Spot Fire – SharePoint, AutoCAD, Sketch up, SAP, Primavera, Lumion, Photoshop

Soft Skills

Stakeholder Management – Facilitation of large workshops – Audience Analysis – Excellent Service Delivery Management – Astute Negotiator – Planning and Organizing – Influencing – Leadership – Delegation – Collaboration – Problem solving skills

PROFESSIONAL EXPERIENCE

PCL Constructors Canada Inc Jun 2023 – Dec 2023

Senior Project Coordinator

Supported two project managers for the Construction of a medium-sized warehouse distribution center for a logistics company, including loading docks, storage areas, and office space. Project size 12M. Direct and indirect resources 50+.

Managed overall Program financials of $12MM, which included variance analysis, reconciliations, commentaries and creating executive monthly financial review decks.

Managed procurement processes efficiently, negotiating contracts, evaluating bids, and overseeing material deliveries to maintain project momentum and cost control. Conducted thorough site visits to monitor progress, address issues promptly, and ensure strict adherence to safety protocols.

Conducted thorough site visits to monitor progress, address issues promptly, and ensure strict adherence to safety protocols, maintaining a safe and productive work environment. Facilitated seamless communication channels among stakeholders, including architects, engineers, contractors, and subcontractors, fostering effective collaboration and problem-solving.

Facilitated seamless communication channels among stakeholders, including architects, engineers, contractors, and subcontractors, fostering effective collaboration and problem-solving. Prepared comprehensive project documentation, including contracts, drawings, reports, and change orders, ensuring accuracy and compliance with project specifications.

Prepared comprehensive project documentation, including contracts, drawings, reports, and change orders, ensuring accuracy and compliance with project specifications. Assisted in budget preparation and tracked expenses meticulously to monitor project costs and ensure adherence to financial objectives and constraints. Tracked all variances to schedule and reported to Program Manager. Ensured that dependencies and conflicts within and with other work streams are established and tracked correctly.

Coordinated project schedules, ensuring timely milestones. Facilitated communication between stakeholders. Managed procurement, negotiated prices, and oversaw delivery schedules.

Facilitated weekly status review meetings. Prepared executive review PowerPoint presentations created meeting agendas, and distributed meeting minutes and action items.

Reliance infrastructure Jun 2019 – Dec 2022

Senior Project Coordinator

Prepared project documentation, contracts, drawings, and specifications for several large infrastructure construction initiatives. Conducted regular site visits to monitor progress, address issues, and enforce safety protocols.

Managed subcontractor relationships by ensuring strict compliance with company’s guidelines. Evaluated bids with procurement based on several criteria which included cost, time of completion, reputation, existing relationship, technologies, experience and design. Regularly tracked the performance of each contractor. Prepared progress reports for stakeholders, highlighting achievements and challenges.

Supported sustainable design strategies, LEED certification initiatives. Conducted research on construction materials, methods, and technologies for optimization and provided details to lead architects.

Reconciled and analyzed actual against forecast and ensured accuracy of the monthly financial reporting using Excel.

Prepared materials for executive level meetings including financial burn-rate analysis.

Reviewed and analyzed authorized funds vs estimate to complete; conducted variance analysis in case of discrepancies.

Reviewed weekly and monthly time tracking reports. Ensured all invoices have been approved with the proper signoffs prior to payment and drawdowns are properly recorded and maintained.

Developed and managed project schedules in Primavera for multiple streams within the program and coordinated with project teams to ensure adherence to schedule baseline. Ensured that the schedule and budget are attained to achieve 100% stakeholder satisfaction.

Articulated meeting agendas: Prepared and distributed comprehensive meeting minutes to stakeholders and followed up with action owners to ensure the timely delivery of all major milestones.

Actively managed weekly status meetings with project teams to discuss progress, milestones, schedule, and budget.

Developed project schedules, established milestones, budgets, and accruals. Tracked, and compared project actuals and schedule for variances against the business case and forecast.

Streamlined SharePoint flows by introducing naming convention for better administration of artifacts.

Liaised with Procurement coordinators for processing of orders, SOWS, and timely payment of vendor invoices.

Prepared full reconciliation of the project budget and investigated all major variances more than 5000 dollars or 10%.

Developed comprehensive and scalable resource plans for the entire programme, with over 100 resources broken down by each distinct project stream.

Supported the creation of artifacts for effective schedule and financial tracking. Logged all potential risks and issues and supported the creation of Return to Green plans.

Created an expenditure summary for over 4 vendors every month including Total Commitment, Milestones Achieved (Fixed Price Contracts), Number of Hours Billed (T&M Contracts), Value of SOW, Spent to Date, Remaining Amount, EAC and SOW renewal dates and approval timelines.

Created Project baseline by Identifying successor and predecessor activities and dependencies within and across other projects. Tracked all activities on the critical path.

Controlled all 3rd party resource approvals including contractors, vendors, consulting resources and temporary staff within the budgetary parameters.

Led the onboarding & offboarding of project resources. Introduced onboarding manual to expedite resource delivery.

Created business cases to determine the projects’ one-time costs, ongoing costs, and benefits.

Presented bi-weekly status report to Stakeholder Steering Committee Meetings.

Actively collaborated with cross-functional teams to ensure timely accomplishment of project plan.

Unitech Construction Jun 2018- May 2019

Project Controls Analyst

Supported the delivery of a medium sized project. The purpose of the project was the construction of mid-sized office complex comprising multiple floors with office spaces, meeting rooms, and common areas. Project Budget $45M.

Managed ongoing communication of project status to the Project Sponsors as well as ensured that risks and issues were escalated for visibility, recommendation, and timely mitigation in a prompt manner.

Identified and mitigated unforeseeable risk; avoided delay of 3 months in project completion by running several activities in parallel rather than sequentially.

Supported and carried out crucial tasks like schedule, financial and resource management, risk and issue monitoring, and change management.

Collaborated with architects to review and revise design drawings. Assisted in the preparation of proposals and presentation materials for client meetings.

Conducted feasibility studies and site analysis. Prepared construction documents, drawings, specifications, and technical reports.

Assisted in the preparation of construction documents. Conducted construction administration tasks, including reviewing submittals and responding to RFIs.

Created presentation materials for stakeholder steering committee meetings, which highlighted project issues, and risks for evaluation or mitigation purposes.

Developed detailed resource plans using MS EXCEL for over 15 project resources including full-time and contractor hours, rates, and utilization by relevant project and period.

Delhi Rail Mass Transit, India Mar 2017- Jun 2018

Project Controls Analyst

Successfully supported the delivery of a large-scale railway transit project, utilizing the EPCM (Engineering, Procurement, Construction, & Management) approach, ensuring seamless integration of all project phases.

Achieved significant cost savings of 15% through efficient procurement strategies and negotiations while maintaining the highest quality standards in the railway transit project.

Effectively coordinated and supervised multidisciplinary engineering teams, contractors, and vendors, resulting in the timely completion of key milestones and deliverables in adherence to project schedules.

Implemented innovative engineering solutions in alignment with EPCM principles, optimizing the design and construction processes for increased efficiency and enhanced project performance.

Proactively identified and mitigated potential risks and challenges, ensuring a smooth and uninterrupted progress of the railway transit project, leading to zero major disruptions during the construction phase.

Demonstrated strong leadership and communication skills in managing project stakeholders, including government agencies, clients, and community representatives, fostering collaborative partnerships and maintaining a high level of satisfaction throughout the project lifecycle.

Conducted thorough project feasibility studies and assessments, providing critical insights to stakeholders regarding the viability and potential of the railway transit project under the EPCM framework.

Successfully procured and managed the supply chain for complex railway transit systems, including rolling stock, signaling, and electrification equipment, adhering to strict quality standards and regulatory requirements.

Streamlined project documentation and reporting processes by implementing advanced project management software and tools, improving data accuracy and enabling real-time decision-making for the project team.

EDUCATION & CERTIFICATIONS

●PMP (Project management Professional)- PMI Project Management Institute-

●Bachelor of Architecture- Andhra University, India – (Deans list holder)

●Post Graduate Diploma- Project Management- Conestoga College, Ontario

●Post Graduate Diploma- Urban Planning and Development- Indra Gandhi National University- Delhi

Contact this candidate