MARTA R CALHOUN

Acworth, GA ***** 404-***-**** ad3g0d@r.postjobfree.com

OBJECTIVE

Looking to apply my knowledge, experiences and skills to the growth and success of your organization.

HIGHLIGHTS OF QUALIFICATIONS

Excellent customer service and communication skills, positive attitude, and strong problem solver; capable of overcoming unexpected obstacles in order to achieve desired objectives.

Fundamental knowledge and experience in key business functions including accounts payable/receivable, invoice preparation, data entry and inventory control.

Computer Proficiencies: Microsoft Office (Word, Excel, PowerPoint, Access); QuickBooks 2010, 10-key, PeopleSoft, Oracle, SAP, SAP Concur, Aptis, SharePoint, OHM, AS400-Saville, Salesforce, Infor, BobJ, Kofax, Great Plains, Alert, Sage 50, Sage 300. AMP, ProfileGorrilla, DBNI, OnBase, NetSuite, AnyDocs, Zoho,

EDUCATION

Everest University

Associate of Science in Accounting April 2013

Bachelor of Science in Accounting October 2014

Maintained a cumulative GPA of 3.75 throughout college

Dean's List- 2011, 2012, and 2013 terms (Winter, Spring, Summer, & Fall)

President's List - Summer 2014, Fall 2014

Graduated Cum Laude

PROFESSIONAL EXPERIENCE

Inform Data - Kennesaw, Georgia (Contract) September 2022 – August 2023

Accounting Administrator

Reconciled invoices and identified discrepancies

Created and updated expense reports

Processed reimbursement forms

Prepared bank deposits

Entered financial transactions into internal databases

Checked spreadsheets for accuracy

Maintained digital and physical financial records

Issued invoices to customers and external partners, as needed

Reviewed and filed payroll documents

Participated in quarterly and annual audits

Eclipse Gaming Systems - Duluth, Georgia May 2022 - August 2022

Finance Assistant

Recorded accounts payable and accounts receivable

Processed invoices and followed up with clients, suppliers and partners as needed

Provided administrative support during budget preparation

Participated in quarterly and annual audits

Handled accounts payable for separate entities and vendors

Analyzed workflow processes

Established and maintained relationships with new and existing vendors

Ensured bills and payroll were paid in a timely and accurate manner while adhering to departmental procedures

Processed due invoices for payment

Reviewed and verified all purchase orders, statements, and invoices to prepare payment

Reconciled processed work by verifying entries and comparing system reports to balances

Paid vendors by monitoring discount opportunities; verifying federal id numbers; scheduling

and preparing checks; resolved purchase orders, contract, invoice, or payment discrepancies

Vendor set up

Assigned invoices to representatives for process and coding

Processed transactions and performed accounting duties such as account maintenance,

recording entries and reconciling books of accounts

Processed PO for payment

TK Elevator - Atlanta, Georgia March 2021 - May 2022

Accounts Payable Specialist

Managed accounts payable using accounting software and other programs

Analyzed workflow processes

Vendor set up; established and maintained relationships with new and existing vendors

Processed due invoices for payment

Reviewed and verified all purchase orders, statements, and invoices

Reconciled processed work by verifying entries and comparing system reports to balances

Paid vendors by monitoring discount opportunities; verified federal id numbers; scheduled

and prepared checks; resolved purchase orders, contract, invoice, or payment discrepancies

Assigned invoices to appropriate representatives for processing and coding

Processed transactions, account maintenance, recorded entries and reconciled books of accounts

Robert Half Contracts - Atlanta, Georgia August 2020 – March 2021

(H Stockon/CareWorks, Inc./ Atlanta Network Technology/ Atlanta College Rheumatolgy/AnalyticsIQ, Inc.)

Accounts Payable/Accounts Receivable

Managed accounts payable

Analyzed workflow processes

Established and maintained relationships with vendors

Reviewed and verified all purchase orders, statements, and invoices; processed invoices for payment

Paid vendors by monitoring discount opportunities; verifying federal id numbers; scheduling

and preparing checks; resolving purchase orders, contract, invoice, or payment discrepancies

Reconciled processed work by verifying entries and comparing system reports to balances

Reconciled books of accounts

March of Dimes – Atlanta, Georgia December 2018 – August 2020

Accounts Payable Coordinator

Prepared and processed payments for amounts owed by company

Ensured correct approval, sorting, coding, and matching of invoices/receipts.

Reviewed and verified all purchase orders and invoices needed to prepare payment; researched and resolved invoice/payment discrepancies and ensured credit was received for outstanding memos, etc.

Collected and analyzed discounts taken, duplicate payments and late payments fees

Recorded invoices in AS 400 by States for batch number

Managed AP exception mailbox

Reconciled work by verifying entries and comparing system reports to balances

Set up vendors, verifying federal id numbers

Transferred files and vendor information from AS 400 to SAP Concur

Performed day to day management of all payment cycle activities and provided efficient client

service

Work Service Request Tickets

TRC Solution-Emerson Technology – Kennesaw, Georgia August 2018 – November 2018

Accounts Payable Assistant (Contract)

Charged expenses to accounts and cost centers by analyzing invoice/expense reports,

recording entries

Paid vendors by monitoring discount opportunities; verified federal id numbers; resolved discrepancies

and documentation; insured credit were applied; issued stop-payments or purchase order amendments

Paid employees by receiving and verifying expense reports and requests for advances

Maintained accounting ledgers by verifying and posting account transactions

Verified vendor accounts by reconciling monthly statements and related transactions

Maintained historical records by microfilming and filing documents

Disbursed petty cash by recording entry, verifying documentation

Reported sales taxes by calculating requirements on paid invoices

Protected organization's value by keeping information confidential

Assisted with month ending closing

Kroger's - Sandy Springs, Georgia June 2018 – October 2018

Cashier (Part Time)

Received payment by cash, check, credit cards, vouchers, or automatic debits

Issued receipts, refunds, credits, or change due to customers

Counted money in cash drawers at the beginning of shifts to ensure that amounts were correct

and that there was adequate change

V-Dart- Genpact (Bright-Claims/Bright SERV) - Sandy Springs, Georgia October 2017 – June 2018

Accounting Administrator (Contract)

Managed obligations to suppliers, customers, and third-party vendors

Processed bank deposits

Made sure W-9’s were attached to vendors

Prepared, sent and stored invoices

Contacted clients and sent reminders to ensure timely payments

Identified and addressed discrepancies

Reported on the status of accounts payable and receivable

Updated internal accounting databases and spreadsheets

Maintained all accounts payable reports, spreadsheets, and corporate accounts payable files

ThyssenKrupp – Acworth, Georgia January 2017 – February 2017

Shipping Department/Data Entry (Contract)

Maintained vendor files

Recorded invoices in Excel

Filing, etc.

One Path Inc. – Marietta, Georgia October 2016 – January 2017

Accounts Payable Coordinator (Contract)

Maintained vendor files

Performed day to day management of all payment cycle activities and provided efficient client

service

Analyzed discounts taken, duplicate payments and late payments fees

Recorded invoices in Great Plains

3 Way Matching

Researched and resolved invoice discrepancies and issues

Ensured correct approval, sorting, coding and matching of invoices/receipts

Did weekly Check Run

Assisted with month ending closing/year ending closing

Excel Spreadsheet

Carter's Inc. – Atlanta, Georgia May 2016 – October 2016

Accounts Payable Specialist/Analyst (Contract)

Maintained vendor files

Managed payment cycle activities and provided efficient client service

Monitored discounts taken, duplicate payments and late payments fees

Uploaded invoice in Kofax and processed invoices in Infor FM

Processed MEA and PO

Researched and resolved invoice discrepancies and issues

Ensured correct approval, sorting, coding and matching of invoices/receipts

March of Dimes – Atlanta, Georgia April 2016 – May 2016

Accounts Payable Coordinator (Contract)

Maintained vendor files

Performed day to day management of all payment cycle activities and provide efficient client

service

Collected and analyzed discounts taken, duplicate payments and late payments fees

Recorded invoices in AS 400 by States for batch number

Researched and resolved invoice discrepancies and issues

Ensured correct approval, sorting, coding and matching of invoices/receipts

Belnick – Canton, Georgia May 2016 – May 2016

Accounts Receivable (Contract)

Posted customer payments by recording cash, checks, and credit card transactions

Posted revenues by verifying and entering transactions form lock box and local deposits

Updated receivables by totaling unpaid invoices

Maintained records by microfilming invoices, debits, and credits

Verified validity of account discrepancies by obtaining and investigating information from

sales, trade promotions, customer service departments, and from customers

Resolved valid or authorized deductions by entering adjusting entries

Resolved invalid or unauthorized deductions by following pending deductions procedures

Resolved collections by examining customer payment plans, payment history, credit line;

coordinating contact with collections department

Summarized receivables by maintaining invoice accounts; coordinating monthly transfer to

accounts receivable account; verifying totals; preparing report

Serta-Simmons Bedding LLC – Sandy Springs, Georgia June 2015 – January 2016

Accounts Payable Clerk (Contract)

Maintained vendor files

Recorded all invoices in Excel spreadsheet; transferred all information into SharePoint

Sorted, coded and matched invoices

Processed and reconcile payments; resolved invoice discrepancies

Prepared spreadsheets for Corporate Cells phones accounts and Conferences Call

Pivot table, VLOOKUP, etc.

EarthLink – Atlanta, Georgia November 2014 – May 2015

Data Entry for Financial Support Accounting (Contract)

Recorded Information in Excel spreadsheet; used Pivot table, etc.

* Prepared Excel spreadsheet for all information pertaining to contracts

* Located all locations in AS400-Saville and Aptis to match them with the contracts

* Used SharePoint, DNBI

* Ensured all information was correct in Salesforce for potential clients

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