Accounts Payable Human Resource
Resume:
Kathy Lott DeGroat, MBA
Centerton, AR 72719
**********@*****.***
Education
Bachelor’s Degree Master’s Degree
John Brown University University of Phoenix
Siloam Springs, AR Rogers, AR
Experience
Concierge Clinics LLC
July 2022 to May 2023 – Laid Off/Offices closed
Financial and Human Resource Director
● Payroll Administration - set up systems for payroll taxes to be paid automatically
● Set up a requisition system to track expenses and set up an approval process
● Conducted all aspects of Accounts Payable - Set up expense accounts to track expense
● per program and/or department
● Bank reconciliations
● Set up accounting codes for Accounts Payable
● Produced Cash Flow Statements
● Set up a Profit and Loss Reports by program and by location
● Provided Forecasting for overall company, by program and by location
● Experience with Quickbooks and Sage Products
● Set up Annual budget for overall agency and by program and revenue stream
● Instituted an Inventory Management System
● Instituted a cost-benefit analysis system for evaluation for current and new programs
● Journal Entries
● Part of Management Team
● Developed and maintained human resource information system (HRIS)
● Updated Human Resource systems to comply with state and federal requirements
● Focused on recruitment of qualified employees and retention of quality employees
● Developed and provided Health and Safety Policies and Training
● Conducted a Risk Management assessment of the company Developed Risk Management reports; addressed deficiencies through training and developing procedures
● Updated Employee Handbook to address state and federal requirements
● Developed Key Performance Indicators (KPI’s)
● Payroll Administration
● Identified gaps in payroll system (taxes not automatically be paid to states)
● Responsible for all aspects of Employee Benefits
● Developed Risk Management reports; addressed deficiencies through training and policies 1
● Covered all aspects of Financial Management – AR, AP, budget planning by program and by location, developed weekly and monthly reports, P & L, cash flow statements, projections for revenue/expense, worked closely with the CPA to ensure compliance with GAAP
● Assisted with setting up E-Commerce
Fabulous Felines/Whiskers and Crystal Creek Rescue (Animal Rescues) September 2020 - September 2022
Volunteer - Foster Parent, Trainer and provided basic medical care Youth Bridge/Burrell Behavioral Health
May 2019 to September 2020
Senior Director of Compliance
● Assisted with merger/transition and change management
● Responsible for Compliance for the Arkansas Region (10 counties)
● Conducted/Reviewed Financial Audits of revenue and expenses
● Conducted/Reviewed Payroll to insure compliance GAAP
● Responsible for all aspects of the Electronic Health Records and Business Intelligence (EHR and BI - Credible)
● Developed BI reports to gather and analyze data to measure departments and organizational effectiveness
● Provided reports based on the analytical data from our EHR
● Reviewed all billable services to ensure compliance to Medicaid or other funding sources
● Participated and led cross-functional teams
● Merging of Policies and Procedures for new company Burrell Behavioral Health
● Merging of Compliance Operations for new company Burrell Behavioral Health
● Responsible for all HIPAA training and tracking of compliance issues using Privacy Pro
● Responsible for Risk Management reports and coordinating Risk Management with new company Burrell Behavioral Health
Youth Bridge, Inc.
January 2016 – May 2019
Director of Programs and Compliance
● Provided program supervision and oversight of the West Region (Washington, Benton, Madison counties)
● Responsible for all aspects of four Residential Programs (Boys Shelter, Girls Shelter and Residential Treatment Facility)
● Maintained Medicaid Certification
● Maintained Substance Abuse Treatment Certification
● Maintained COA (National Certification for Behavioral Health agencies)
● Productive Member of the Management Team
● Applied for Grants – 100% of grants applied for were received
● Responsible for all aspects of the EHR including developing BI reports and analysis
● Responsible for all aspects of Compliance to include: o Review of all Federal and State Regulations for Non-Profits o Ensure compliance with all State, Federal and Local Grants Lott-Degroat
Finance Resume - 2024
Page 2
o Provided oversight into financial reports for Grants and Contracts o Audited payroll, Accounts Receivable and Accounts Payable o Provided Training on financial statements to managers o Assisted with agency annual budgeting
o Used analytics from the EHR to offer reports and suggestions on cost saving ideas o Produced cost-benefit analysis for current and possible new programming o Ensured financial procedures were in compliance with State and GAAP procedures o Assisted in all state and federal audits to include the annual financial audit o Reviewed all program financial statements and developed reports to explain or conduct a correction plan when financial reports did not match our budget o Participated in Board Meetings to address concerns about program, human resource and financial reports
Youth Bridge, Inc.
December 2009 to May 2016
HR Director/Program Director
● All aspects of program development and oversight (outpatient and residential programs)
● All aspects of Medicaid, Substance Abuse Treatment and COA certification
● Productive member of the management team
● Assisted with setting up training programs
● Developed all program and agency budgets annually
● Assisted the CEO with board meetings and board committees
● Evaluated all programs for financial viability
● Researched new funding sources - local, state and federal grants
● Wrote grants and developed budgets for new funding sources
● Reviewed all program financial statements, developed reports and assisted managers in developing corrective action plans to correct any program loss
● Participated in board meetings to address concerns about program, human resource and financial reports
● Conducted a cost-benefit analysis for potentially new programs
● Reviewed expenses to ensure all cost reducing ideas were implemented
● Responsible for approximately 90 staff assigned to programs.
● Assisted the HR Department, stepped into the HR role when the HR Director position was vacant
● Assisted the finance department, stepped into the role of CFO when the CFO position was vacant
● Provided oversight of the day-to-day operations
● Lead for the development of the EHR (Credible)
● Assisted with all state, federal and local audits which included finance, wage and hour and worker’s compensation
● Provided mediation between agency staff and supervisors
● Conducted all internal investigations, notified all required agencies and submitted written and verbal reports
● Handled all EEOC and unemployment issues
● Liaison with attorney’s regarding potential lawsuits (During this time period Youth Bridge was never held liable for lawsuits filed by employees and/or clients)
● Developed KPI’s for the finance department and assisted with KPI’s for other departments Lott-Degroat
Finance Resume - 2024
Page 3
● Conducted a risk management audit to include financial risks, set up a risk management team and developed risk management reports to be reviewed by the agency’s board of directors Sunshine School
April 2006 to March 2009
HR Director/Program Director
● Part of the Management Team
● Updated job descriptions
● Set up a HR monitoring system
● Responsible for hiring and/or terminating employees
● Responsible for benefits for all employees
● Responsible for all aspects of HR
● Assisted with setting up training programs
● Assisted with all program and agency budget development annually
● Assisted the finance department and filled in when the CFO position was vacant
● Provided oversight of the day-to-day operations over the on sight special needs day care and waiver program
● Responsible for supervising approximately 40 employees
● Maintained all background checks to ensure compliance with the Arkansas Department of Human Services
Youth Bridge, Inc.
May 1988 to March 2006 – Houseparent, Case Manager, Administrative Assistant, HR Director
(Five Years) and Residential Director
Residential Director
● Provided direct supervision to all the facility managers
● Developed and conducted trainings for all residential staff
● Provided oversight to all residential staff (approximately 90 staff)
● Researched and applied for grants – 100% of grants applied were received funded
● Developed and implement policies and procedures based on Child Care Licensing and contract requirements
● Provided oversight of the treatment staff (therapist and case managers)
● Ensured compliance with all Food and School Lunch Program requirements
● Attended meetings with Department of Children and Family services on a local level and on a state level (meetings in Little Rock)
● Ensured compliance with all state, federal and location regulations regarding providing residential services to children and youth under the age of 18 years of age
● Developed budgets for each residential program
● Reviewed program financial statements to ensure adherence to the budgets submitted
● Submitted Financial Reports to all funding sources quarterly, semi-annually and annually
● Attended agency board of directors meetings
● Productive member of the management team
Human Resource Director
Lott-Degroat
Finance Resume - 2024
Page 4
Set up an HR Department (Agency had 32 employees when I started, had almost 200 employees when I left the position) – including setting of employees files, maintaining employee information electronically, developed/trained all staff and supervisors on required federal training, ensured compliance to wage and hour regulations, set up payroll system to ensure compliance to overtime requirements, etc. Administrative Assistant
Provided support to the Executive Director, developed reports for all funding sources, attended board meetings and took meeting minutes, provided training for new board members, developed a board of directors manual and assisted HR and Finance Departments
House Parent
Provided 24/7 supervision for a co-ed emergency shelter facility, taught life skills, ensured compliance with Arkansas Department of Human Services, case management and attended juvenile court when needed. Training/Certifications
● HIPAA
● Active Listening
● Communication Skills
● Life Coaching - 100 hours training focusing on mediating, communication skills, business skills, anger management, how to use in corporate setting, etc Software
● All Microsoft Products including Office Suite
● All Google Products including Hangouts, Chat and Google Voice
● Quickbooks
● Sage Products (accounting)
● Smartsheets
● Outlook
● HRIS - Paycom and Workday
● Business Intelligence (BI - Credible EHR)
● Privacy Pro
● Monday
● Slack
● Adobe Photoshop
● Zoom
References Provided Upon Request
Lott-Degroat
Finance Resume - 2024
Page 5
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