MARIA C. YACOUB

Whittier, CA ***** 858-***-**** ad3dfy@r.postjobfree.com

SUMMARY

Detail-oriented Executive Assistant with over 25 years of administrative expertise eager to join a team and contribute to its efficiency and success. Proven ability to manage and complete tasks and collaborate effectively in a fast-paced environment. SKILLS

Calendar Management

Event Coordination

Travel Arrangements

Excellent Communication

Strong Technical Proficiency

Interpersonal Skills

Attention to Detail

Problem-solving

Legal Administrative Support / Typing Speed

70+wpm / DocuSign / Zendesk / Slack/ Adobe

Acrobat / Zoom

Education Software: SEIS, Synergy, MyPlan,

Blackboard Connect Ed, AESOP, PeopleSoft

Financial/HCM

Google Drive: Google Docs, Google Sheets,

Google Calendar, Google Forms, Gmail

Legal Software: Legal Solutions, ProForma,

Vision, Isys, Juris, PCLaw, AbacusLaw

Entertainment Software: IMDBPro, Casting

Frontier, Actors Access, Casting Networks

Microsoft Office: Word, Excel, Publisher,

Outlook, Access, Teams

Social Media: Twitter, Instagram, Facebook,

TikTok, YouTube

Language: Spanish

EXPERIENCE

Administrative Secretary 11/2022 to 05/2023

LOS ANGELES COUNTY SANITATION DISTRICT (Temporary Assignment) Whittier, CA Provided administrative support to the Board Secretary's office ensuring accuracy of agenda packets. Conducted research for routine tasks and special projects. Managed clerical tasks, including copying, faxing, and filing documents. Routed business correspondence, documents, and messages to the appropriate departments and staff Members.

Created and updated records and files to maintain document compliance. Took notes at board meetings and adhered to proper procedures and bylaws. Executive Assistant - Legal Affairs 02/2020 to 02/2020 DISNEY STUDIOS (Temporary Assignment) Burbank, CA

Efficiently managed a dynamic calendar for the Senior VP in Legal Affairs. Arranged meetings and answered phones from the Fox Studios office and Disney Studios office. Coordinated travel logistics and processed expense reports. Served as a liaison between departments to facilitate effective communication. Captured meeting minutes and tracked action items ensuring completion of tasks. Evaluated incoming submissions of written and visual materials and maintained accurate records. Provided comprehensive administrative support as needed to enhance team operations. Handled confidential and sensitive information with discretion and tact. Administrative Assistant II 02/2012 to 01/2020

POWAY UNIFIED SCHOOL DISTRICT San Diego, CA

Provided comprehensive administrative support, including answering multi-line phone systems and greeting visitors.

Coordinated office activities, maintained confidentiality, and organized communications flow. Conducted onboarding for new hires, prepared a variety of materials, and managed complex personnel records.

Coordinated travel arrangements and prepared related forms for reimbursements. Conducted research and compiled information for various reports. Organized and streamlined training and seminars.

Participated in industry-related conferences to network with potential candidates. Developed effective working relationships with hiring managers to gain an understanding of their staffing needs.

Facilitated pre-employment assessments for prospective employees, such as aptitude tests or personality inventories.

Recognized as Classified Employee of the Year in 2013 and 2017. Paralegal / Legal Assistant 09/2008 to 08/2010

GRUNSKY, EBEY, FARRAR & HOWELL, APC Watsonville, CA Drafted and edited legal documents related to family law cases. Managed client matters, court documents, and scheduling. Conducted client intakes and translated documents from English to Spanish. Coordinated service of subpoenas and deposition scheduling. Gathered and tracked case information through client interaction. Maintained calendars for upcoming court dates or deadlines related to cases. Legal Assistant / Executive Assistant 08/2007 to 09/2008 WEALTHPLAN Santa Clara, CA

Provided legal and administrative support to the founding partner. Maintained client information, organized files, and managed client billing. Transcribed meeting minutes and maintained court hearing calendars. Prioritized and handled multiple assignments and maintained firm commitment to deadlines. Assisted in providing Lincoln Law School with course materials, syllabus, textbook requirements, expense reports, and grades for founding partners.

EDUCATION AND TRAINING

Certificate: Business & Management of Entertainment Expected in 12/2025 University of California - Los Angeles Los Angeles, CA Associate of Arts: Administration of Justice 05/2009 Gavilan College Gilroy, CA

Certificate: Paralegal Studies 11/1994

Sawyer Business College Santa Clara, CA

WEBSITES, PORTFOLIOS, PROFILES

https://www.linkedin.com/in/mariacyacoub

REFERENCES

References available upon request.

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