Eunice Mwai, Executive Assistant

New York City, United States, +646*******, ad3d5h@r.postjobfree.com

WORK EXPERIENCE

The Bowery Mission 11/2023 – Present

Executive Assistant to Chief Development Officer

Provide comprehensive administrative, communication and operational support to the Chief Development Officer and four directors

Manage complex and dynamic calendar, ensuring alignment with fundraising, business, personal and philanthropic priorities

Coordinate extensive international and domestic travel arrangements including detailed itineraries, flights, accommodations, dining, and ground transportation

Prepare a weekly revenue tracker report to track actual revenue figures against the projected target and previous year actuals

Support the executive in preparing presentations and reports for the Board of Directors and the Executive Leadership Team, showcasing a high level of attention to detail

Manage expense reports, tax forms, and confidential matters with the utmost discretion and accuracy

Serve as a point of contact for approximately 50 relationships consisting of both corporate and individual major donors

Provide research support, including biographic material for donors and meeting materials, contributing to informed decision-making

Plan and coordinate a variety of internal and external events and meeting, including setting up equipment and arraning catering, managing guests and ensuring a welcoming and organized environment

Serve as a gatekeeper and liaison between the executive and employees, donors and other stakeholders, managing inquiries and facilitating smooth communication

Updating and managing executive contacts in Salesforce, including details such as names, phone numbers, emails, and any other pertinent information

Integrating executive schedules and appointments into Salesforce, ensuring alignment between the CRM system and the executive's calendar for seamless coordination

Douglas Elliman 01/2022 – 10/2023

Executive Assistant to Award Winning Sales Brokers

Act as gatekeeper to two award winning real estate brokers currently overseeing over $100M in property listings

Manage the dynamic and ever-changing calendars for both senior brokers, ensuring optimal scheduling and time management

Facilitate seamless communication by screening, composing, and responding to emails, letters, and phone calls on behalf of the brokers

Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, to support efficient business operations

Maintain an organized system for tracking and following up on real estate transactions and client interactions

Prepare and format presentations, reports, and documents to support the brokers in client meetings and presentations

Assist with the preparation of marketing materials, property listings, and promotional content

Act as a liaison between the brokers and clients, managing inquiries and providing information on property details and market trends

Coordinate and oversee the logistics of client meetings, property showings, and open houses, ensuring a polished and professional atmosphere

Track and manage the brokers' expenses, reconciling receipts, and maintaining accurate records

Handle confidential and sensitive information with discretion, maintaining the highest level of confidentiality

Conduct research on market trends, property values, and potential clients to support informed decision-making

Collaborate with other real estate professionals, legal teams, and administrative staff to ensure smooth transaction processes

Organize and maintain client databases, ensuring accurate and up-to-date information for effective relationship management

Prepare and distribute marketing materials, newsletters, and other communications to promote the brokers and their listings

Assist with the onboarding and training of new team members or junior assistants as needed

Coordinate team meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items

Anticipate and proactively address the needs of the brokers to enhance efficiency and productivity

Manage the brokers' social media presence, posting updates, property highlights, and relevant industry information

Act as a point of contact for clients and colleagues, fostering positive relationships and contributing to the overall success of the real estate team

Kenya High Commission 03/202 – 09/2020

Relations Officer

Provided essential communication support to the High Commissioner in managing official correspondence

Acted as a liaison between the High Commissioner and various stakeholders, maintaining positive relationships and facilitating effective communication channels

Drafted and edit official letters, emails, and other communication materials on behalf of the High Commissioner, ensuring accuracy and professionalism

Coordinated the High Commissioner's schedule, managing appointments, meetings, and travel arrangements for optimal efficiency

Prepared and organize documents, briefings, and reports to support the High Commissioner in diplomatic and administrative matters

Served as a central point of contact for inquiries and requests directed to the High Commissioner's office, ensuring timely and appropriate responses

Collaborated with internal departments and external organizations to facilitate diplomatic events, conferences, and official functions including assisting in the planning and execution of diplomatic events, receptions, and cultural functions hosted by the High Commission

Monitored and manage the High Commissioner's official social media accounts, ensuring accurate representation and timely updates

Acted as a representative of the High Commissioner during official engagements when necessary, fostering positive relationships within the diplomatic community

Researched and compile information on diplomatic protocol, cultural norms, and political developments to enhance the High Commissioner's awareness

Prepared speeches and talking points for the High Commissioner, ensuring alignment with diplomatic objectives and key messages

Collaborate with embassy staff to facilitate coordination and communication in line with the High Commissioner's directives

Handled logistics and protocol arrangements for official visits, including coordinating with government officials, security, and protocol teams

Managed the High Commissioner's office budget, ensuring responsible financial practices and adherence to allocated resources

Fostered positive relations with media outlets, providing timely information and responses to inquiries to maintain a positive public image

Represented the High Commissioner at external meetings and functions as delegated, conveying official messages with tact and diplomacy

Kept abreast of international relations developments, providing regular updates to the High Commissioner on relevant matters

Continuously sought opportunities to enhance the diplomatic and public relations standing of the Kenya High Commission through proactive initiatives and strategic communication efforts

Pharo Management Inc 03/2019 – 09/2019

Communications and Research Officer for Philanthropic Foundation

Facilitated effective communication between the foundation and various stakeholders, including the hedge fund managers and foundation’s trustees

Developed and implemented communication strategies to promote the foundation's mission, vision, and initiatives

Conduct research on socio-economic issues, philanthropic trends, and areas of focus aligned with the foundation's goals

Prepared comprehensive reports and briefings based on research findings for the foundation's trustees and leadership team

Collaborated with internal teams to produce engaging content, including articles, press releases, and social media posts, showcasing the foundation's impact

Managed the foundation's social media presence, ensuring consistent messaging and interaction with the audience

Assisted in organizing and coordinating events, meetings, and conferences related to the foundation's activities

Provided operational support by managing administrative tasks, including document preparation, filing, and maintaining organized records

Liaised with the foundation's trustees, coordinating meetings, preparing agendas, and ensuring timely distribution of materials

Acted as a point of contact for inquiries and requests directed to the foundation, responding promptly and professionally

Conducted media outreach to secure coverage of the foundation's initiatives and achievements

Managed the foundation's website content, ensuring it remains up-to-date and aligned with organizational objectives.

Stayed informed about industry best practices in communications and philanthropy, incorporating innovative approaches into the foundation's strategy

Provided monthly updates to the foundation's leadership on emerging trends and issues relevant to its mission

EDUCATION

University of London

Master’s in International Studies and Diplomacy – 2018 – 2020

Graduated with a distinction

Moi University

Bachelors of Science in Information Sciences – 2010 – 2014

Graduated with honors

SKILLS

Microsoft Office Suite, Outlook, Adobe Creative Suite, CRM/CMS platforms (SharePoint, Salesforce, BD Corporate, IPREO), Concur, ExpensePath, Asana, Slack

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