GAYLA WEST

214-***-****

ad3ceu@r.postjobfree.com

OVERVIEW

An accomplished professional with twenty-five years of increasingly responsible experience in Accounts Payable. 15+ plus years of experience managing the activity of specialists within a medium to large Accounts Payable department responsible for auditing and processing up to 5,000 plus invoices per month. Experienced at increasing staff efficiency, reducing costs and strengthening internal controls through process improvements and system enhancements. Highly creative and recognized as a results-oriented and solution-focused individual. Implemented and assisted with creation of electronic workflows and approvals of invoices

CORE ACCOMPLISHMENTS

Implemented and assisted with creation of electronic workflows and approvals of invoices

Implemented two Accounting systems (JDEdwards and MS Dynamics (Axapta)

Implemented process of scanning all check and backup to avoid delays during audits

Created Accounts Payable policy and procedures

Created Accounts Payable Matrix guideline document

Maintain Internal SOX audit of 100% passing

Low employee turn-over for the Accounts Payable department

EXPERIENCE

Manager, Accounts Payable

ConvergeOne, Inc., Plano, TX (formerly Arrow Systems Integration Inc, a Subsidiary of Arrow Electronics Inc.)

Business Communications provider specializing in unified communications and voice and data technologies with 4,000+ customers and 2,000+ vendors

Manage, mentor, train, and support three-eight member team

Hire, mentor, train, motivate, develop, evaluate, and discipline Accounts Payable staff to ensure and enhance performance, development individually and as a team

Develop and Maintain trusting relationships with business senior leaders

Implement systems and processes to improve efficiency

Review processes for efficiencies and ensure all processes are abiding by internal controls

Develop and maintain relationships with branch leadership teams and other departments

Continue proficiency, productivity, and morale with staff reduction

Coordinate staff meetings and training related to positions, processes, and process changes

Manage various accounting functions including accounts payable, accounts receivable, as well as associated analysis and reporting

Ensure processes are in compliance with company policies and accounting policies

Perform monthly adjustments, journal entries and reconciliations for accounts payable

Embrace process improvement mindset by successfully streamlining accounts payable activities and adjustments to provide effective and efficient solutions for the company

Demonstrate analytical, methodical and resourceful approach in problem solving work atmosphere

Provide weekly cash payables forecast

Perform cash reconciliation and/or provide assistance to staff accountant or Controller

Direct Accounts Payable operations, process, and strategies as a shared services operation

Manage all activities in the Accounts Payable function

Create, document, and enforce policies and procedures for Accounts Payable

Ensure timely approval and payment of invoices and travel reimbursements

Manage payables and vendors when limited funds are available

Manage vendor relations to maintain positive relationships with top, high volume and other vendors

Work closely with project managers, procurement, and managers to resolve invoice issues

Provide project manager analysis of cost against jobs

Verify and approves all invoice batches for accuracy prior to issuance of payment

Verify and approve checks for proper backup and information prior to release

Involved in day-to-day Accounts Payable activities, if needed

Ensure vendor invoices are processed timely

Manage difficult vendor invoice issues and matters not resolved within appropriate time-frame

Ensure Accounts Payable is completed for month end processes

Manage master vendor list

Manage 1099 submission-1099 processing and required filings with the federal and state agencies

Manage outstanding checks to cooperate with Escheatment filings

Transmit positive pay file to bank to monitor checks paid on account

Monitor positive pay bank exception reports

Create monthly Accounts Payable Metrics

Create Accounts Payable approval matrix to ensure only valid and authorized payables are recorded and paid

Produce periodic and monthly reports

Process invoice and travel accruals for month end

Perform Financial Close responsibilities related to Accounts Payable

Record GL entries and Reconcile all balance sheet accounts for Accounts Payable

Assist with accounting month and year end

Develop, implement, and maintain systems, procedures and policies, including accounts payable functions to ensure adherence to SOX controls

Maintain internal SOX audit of 100% passing

Maintain SOX controls for Accounts Payable Department

Support internal and external audit processes and direct the documentation of procedures to comply with SOX requirements for Accounts Payable

Train employees on internal SOX controls to perform audits on Inventory and Accounts Payable

Perform SOX audit for internal departments - accounts receivable and financial processes

Lead and take on non-routine special projects including reporting and analysis for internal departments, technology enhancements, and system upgrades

Examine trends in the existing data for opportunities for improvement and efficiency in the work flow of the department

Work with IT to Implement new internal ticketing system for Accounts Payable invoices

Answer and resolve AP inquiries in a timely manner received from other departments and vendors

Assist with streamlining processes and maintaining various systems to improve the workflow and reporting of the department

SKILLS

Knowledgeable of generally accepted accounting principles

Effectively manage staff and departmental projects

Knowledgeable of JE Edwards, MS Dynamics (Axapta), Great Plains, QuickBooks

Knowledgeable of 1099 regulations

Knowledge of Microsoft Office Products

Implementing and documenting procedures and internal controls

Strong time-management skills with the ability to handle multiple tasks

Excellent analytical abilities to clinch key points from complicated details

Staff Development and Team Building

Strong organizational, analytical, and problem solving

Training professionals at all levels of an organization

Self-motivated, proactive, detail-oriented, and a team player

Time management and time critical prioritization skills

Advanced Excel and Work Skills

EDUCATION

Bachelors Degree: In the plans

Associate of Science Degree: Accounting

Graduated 2017

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