Executive Assistant

BARBARA D. JACKSON CAP-OM, CWCA, CEAP **** Mink Street, NW

614-***-**** Johnstown, Ohio 43031

*********@*****.***

SELECTED ACCOMPLISHMENTS

Experienced executive assistant to various industry CEO’s:

Insurance, retail, restaurant chain, legal, compliance and technology

Saved $8,000 annually by updating company procedures for overnight shipping

Saved $20,000 as chairman of a Fortune 500 corporate Christmas party

Managed 10-month major office remodeling project at Fortune 500 company

Managed preparation and distribution of annual report to shareholders

Managed budgets and approved expense reports for corporate officers and direct reports

Managed corporate travel; negotiated hotels, car rentals, social activities

Managed national sales convention for restaurant chain (negotiated facility, set up travel, etc.)

Managed corporate relocation program for major retail store chain’s managers and executives

Designed convention exhibit and marketing materials for newly-formed company

Co-Chair, Nationwide Admin Counsel

Board of Directors, Nationwide World Class Admins

PROFESSIONAL EXPERIENCE

11/20 to 1/8/24 Cathcart Rail

Front desk receptionist for all vendors and visitors

All mailing and shipping needs

Taking minutes at meetings and transcribing same

Managed online travel, expense reporting and purchasing

Prepared agenda and minutes at leadership meetings; participated as member of the leadership team

Planned quarterly leader meetings for 50+ attendees, including

Prepared reports and charts using Microsoft Word, Excel and PowerPoint

Order all office & kitchen supplies, copier inks, etc.

Manage all building service needs with property management

11/20 to 11/21 Kendal at Granville

Executive Secretary

Front desk receptionist for all residents, vendors and visitors

All mailing and shipping needs

Taking minutes at Board meeting and transcribing same

Entering invoices into system and preparing checks for payment to vendors

4/10 to 10/20 Nationwide

Executive Secretary – Various Vice Presidents in: Compliance, Claims and Information Technology

Managed calendar for executives and directors

Compose and distributed emails on behalf of executive and staff

Managed check requests and online HR reporting for several teams

Managed online travel, expense reporting and purchasing

Prepared agenda and minutes at leadership meetings; participated as member of the leadership team

Planned quarterly leader meetings for 50+ attendees, including location, travel, speakers

Participated on the Office 365 Committee during two-year, company-wide transition

Managed department monthly budget review

Entered confidential information and ran reports in corporate personnel records system

Prepared reports and charts using Microsoft Word, Excel and PowerPoint

Prepared daily and weekly reports for team

Compliance 2017 All Associate Meeting Planning Committee

Compliance 2011 Leadership Program Planning Team

Use shorthand when needed to take minutes, notes, etc.

SOFTWARE

Microsoft Suite - Outlook, Word, Excel, PowerPoint, OneNote, Teams, Planner

SnagIt

Skype, SharePoint

Egencia

Concur

Workday

Google calendar, Gmail

MatrixCare

SignUp Genius

Paycom

EDUCATION

Certified Administrative Professional – Office Management (CAP-OM)

Certified Executive Administrative Professional (CEAP)

Certified World Class Assistant (CWCA)

American Management Association courses:

Improving Planning Skills for Managers (Strategic Planning)

Effective Functioning as an Assistant

Controlling/Reducing Corporate Travel Expense

Columbus Business University, Columbus; Legal Secretary certification

PROFESSIONAL DEVELOPMENT

Member, International Association of Administrative Professionals (IAAP)

Chapter President and various positions as officer and committee chair

Ohio Secretary of the Year

Co-Chaired International convention with 2,000 attendees in Columbus

Co-Chaired regional and state conferences with 200 attendees in Columbus

Notary Public, State of Ohio

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