SHANNON MATHIS

•PHONE: 909-***-**** E-MAIL: ad3asx@r.postjobfree.com

PROFESSIONAL SUMMARY

I am an efficient problem solver with a complete range of administrative skills, HR and office management experience. I have supported employees, managers and executives in a broad capacity. I accept and respond appropriately to constructive feedback. I have great communication skills and I am a team player who can also work independently. I am proactive and I get assignments done quickly and efficiently.

EMPLOYMENT

2017- 2019 Reyes Coca-Cola Bottling

BU Senior HRIS Analyst/Liaison

●Worked closely with Human Resources (HR) and HRIS to align people data to established data standards, policy and processes for the collection, aggregation, maintenance and distribution of the data across the Business Unit (BU).

●Provided tier-one support for the BU relative to HR systems, to include researching and resolving system problems, unexpected results or process flaws; performing scheduled activities; reviewing and correcting system audits; and performing user security set-up.

●Ensured security of HR and Payroll information through established security protocols.

●Prepared reports (BI) for employee data contained in the HR systems.

●Developed training and documentation of BU-specific system use for HR, Payroll and other end users.

●Analyzed HR and Payroll processes applicable to the BU and made recommendations for improvements via the use of technology.

●Defined specifications, development and implementation of new or redesigned systems, reports and procedures for HR systems users to ensure efficient business processes, either in collaboration with HR, HRIS, Payroll and/or IT or independently, depending on the scope of the process.

●Resolved HR systems issues and acted as “troubleshooter” for and with HR, Payroll, HRIS and IT departments. Maintain requests through Service Desk Plus.

●Updated and maintained performance and talent management portal.

●Completed Onboarding set up, I9 verification and background checkers through First Advantage and LawLogix.

●Served as BU project lead on HR systems projects, including acquisitions.

●Corrected and maintained accruals in the Payroll system (Kronos).

●Loaded data into the finance system of record (SAP). Completed company reorganizations in SAP as needed.

●Conducted and aided in HR system upgrades and training at BU locations. Communicate systems updates and stay informed of initiatives and policy/process changes.

●Maintained knowledge of current trends and strategies in technology fields relating to HR systems.

2014-2017 Coca-Cola Refreshments

Business Manager

●Supervised administrative staff for the Distribution Center.

●Monitored internal control environment compliance, identified gaps to functional management teams and Finance Manager, and assisted in remediation.

●Oversaw payroll process and coordinated all general administrative activities for Operations and Sales teams.

●Monitored and collaborated with management in the analysis of monthly financial reports and controlled operating expenses with potential savings opportunities.

●Assisted in Accounts Receivable efforts including Sales Center Charge Backs, AR write offs, NSF Checks and support the mail check process for customer refunds.

●Partnered with Route Settlement to ensure correct processing of Driver over/short activities.

●Monitored Pre-settlement and Cashiering activities to ensure timeliness and accuracy.

●Processed A/P invoices in the company preferred method.

●Assisted in the annual operating budget for the Distribution center and sales.

●Created and submitted expense reports in SAP.

●Supported Management and Executives in all capacities.

●Other projects or duties as assigned.

2006 to 2014 Coca Cola Refreshments

Distribution Center Administrator

●Monitored Kronos (timekeeping system) and payroll activities. Ensures that all approvals were obtained to process payroll and distributed payroll checks.

●Processed donation requests and entered special event orders for service and schedule.

●Prepared, maintained and organized complex reports, correspondence, and files, many of which are confidential in nature.

●Assisted in development and preparation of internal and external presentations, spreadsheets and reports.

●Managed flow of information throughout the day; faxes, copying, ingoing/outgoing mail, telephone, reception, etc…

●Administered programs, projects and or processes specific to the operating unit served.

●Interfaced with executives, peers and customers and maintained internal and external relationships.

●Processed AP invoices and purchase orders, prepared check requests, researched and tracked payments, and prepared transmittal logs. Prepared accounts payable timing accruals. EBP (procurement system) ordering and Xign coding (electronic invoicing).

●Confirmed invoices and purchase supply orders in SAP.

●Maintained various departmental database systems and lists; created and entered data into Excel spreadsheets; created PowerPoint presentations for meetings.

●Processed expense reports, reconciled P-card Statements (company credit cards).

●Coordinated employee/facility events; organized meetings for vendors, maintained conference room reservations.

●Reviewed the Operating Report in SAP to identify any inconsistencies and inaccuracies and took proper action to correct.

●Processed and maintained employee ID badge requests and maintenance in CCURE 9000.

●Responsible for conducting New Employee Orientation and collection, review and dissemination of original new hire paperwork.

●Phone system and voicemail maintenance, as well as security requests for all software programs and pc needs. Maintain office equipment and request computer support as needed.

●Ensured compliance to company audit guidelines.

1995 to 2006 T.J. Maxx

Administrative coordinator

●Performed all necessary Automated Cash System functions and related documentation.

●Verified all registers daily. Verified cash, check, charge totals for accuracy, and prepared daily bank deposit.

●Verified cash office safe funds.

●Monitored compliance by all cashiers to all register policies and procedures.

●Maintained and retained all cash office files.

●Supervised front end cashiers to ensure that breaks and meals were taken as scheduled and that there was adequate coverage. Resolved customer service concerns.

●Trained associates, management, and district personnel on cash office administration and related company policies and procedures.

●Conducted routine CLA audits on a monthly basis.

●Prepared order requisitions for all store supplies and supported operations manager with monitoring key expense accounts.

●Prepared and entered the weekly associate schedule, performed timecard edits, printed daily schedule, and printed markdown listings.

●Screened prospective new hires and conducted reference checks.

●Conducted new hire orientation.

●Ensured that all new hire paperwork was complete.

●Entered new hire data, change of status data, and termination data into the ISP.

●Assisted with all payroll procedures, researched payroll discrepancies, and distributed paychecks.

●Maintained associate personnel files, associate record cards, and associate confidentiality.

EDUCATION:

2001-2006 Pomona, California

Bachelor of Science in Biology- California State Polytechnic University

SKILLS:

SAP, Microsoft Office, BASIS, KRONOS, Outlook, PeopleFluent, UltiPro

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