CYNTHIA D. BOWEN

347-***-**** /ad3ana@r.postjobfree.com

Experienced Executive Assistant, NY State Notary, Payroll Timekeeper, Computer savvy, Heavy calendar maintenance, Proficiency in Microsoft Outlook (Email, Calendar Upkeep, Meeting Invites) Microsoft Office (Word, Excel, PowerPoint), Travel & Expenses using Concur, PeopleSoft, SAP, Dictaphone and transcription ability, Proficient typist (65 wpm) and keypunch, Receptionist/Call Center, Helped fundraise over $75 million dollars in the Non-profit sector, HIPPA Certified, Quest Diagnostics, Worked in Cactus and Morrissey (Doctor's Credentialing Software), Oracle, ADP, Virtual EMS –online conference rooms request software.

PROFESSIONAL EXPERIENCE

2/2016 – 10/2023 MOUNT SINAI HEALTH SYSTEM, New York, NY (Several Positions)

11/2021 – 10/6/2023 Executive Assistant to the SVP/System Chief Facilities Officer/Real Estate

12/2019 – 11/2021 Executive Assistant to the SVP of Real Estate & Facilities (Ret. 2021)

Supported the SVP /System Chief Facilities Officer/ Real Estate, along with his Direct Reports / 7 Vice Presidents, that covered Real Estate, Engineering, Planning, Design & Construction (PDC), and The Icahn School of Medicine

Responsible for notarizing DOB documents for the Real Estate & PDC Departments

Payroll timekeeper: Responsible for entering employees timesheets in Kronos

Heavy calendar maintenance and Upkeep of Microsoft Teams App.

2/2016 – 12/6/2019 Administrative Assistant to VP of Planning, Design & Construction

Heavy calendar maintenance of VP and the Planning, Design & Construction Team (30+)

Knowledge of which site the teams are working on daily

Managing Department of Health (DOH) paperwork between Consultants and Management of Mt. Sinai for signatures of approval.

Answered phones and follow up with requests

Processed T&E for the team

Managed 4 Executive Facilities Monthly Conference Meetings @ Mt. Sinai St. Luke’s, Mt. Sinai Brooklyn, Mt. Sinai West, and Mt. Sinai Beth Israel

Worked with Directors, Project Managers, Engineers, Architects, General Contractors, Prospective Vendors and End Users to schedule meetings, updates, and information regarding their construction sites.

5/2015 – 2/2016 Employee Health Services (EHS) Receptionist – Moved to 42nd Street

EHS Description of Responsibilities:

I was the go-to person for clearance of the newly hired Doctors as they came to Employee Health Services for the medical cross-credentialing process from our affiliated hospitals (NY Eye and Ear, Beth Israel, St. Luke’s, & Roosevelt)

Gathered and screened all medical information to confirm requirements of medical clearance. If not, I was responsible for alerting the doctors and Medical Staff to what was missing

Access to Quest Diagnostics to look up Drug testing results of doctors and candidates coming into our hospitals

Access was given to me to obtain the medical records of doctors from their prior work locations for clearance (Beth Israel, St. Luke's, and Roosevelt Hospitals)

I answered phones for EHS, scheduled flu shots appointments, and sent a daily list to the security for new candidate’s entrance into the building.

1/2015 – 5/2015 Medical Staff Services Coordinator– Doctor Credentialing Department

Typed applications of Doctor’s who were cross credentialing into Mount Sinai’s hospitals to work (St. Luke’s, Roosevelt, Beth Israel, NY Eye and Ear)

11/2012 – 7/2014 Birthright Israel Foundation, NYC –(Non-Profit)

Executive Assistant to the COO Fundraising for young adult trips to Israel

Heavy calendar maintenance of Chief Operating Officer

Secured Domestic and International travel arrangements

Follow-up with processing trip expenses through Concur

Screened calls, ordered company supplies and worked with vendors

(4/2013 – Dual Position) @ Birthright Israel Foundation

Donor Services Assistant to Finance Department

Daily mail spreadsheet upkeep (documenting daily donations via check or credit card before sending to

Finance for processing)

Follow up on declined credit cards by calling and/or sending letters to the donors,

Sent out tribute cards to recipients of donations made in their honor

Handled calls from the donor desk

8/2011 – 10/2012 Freelance Temp with Superior Staff Resource, EPIC and Office Team, NYC Executive Assistant: In various companies

Disney Interactive Media Group, New York, NY – Worked with VP and Director of Ad Sales Rockefeller

Brothers Fund, New York, NY – Worked with the VP for Programs

United Methodist Women, New York, NY – Worked with Assistant General Secretary

5/2001 – 7/2011 Turner Broadcasting Systems, NYC (TBS)

Executive Assistant to the Executive Vice President

Supported Barry Fischer, EVP of Market Strategy (8 years) and his team

Assisted my EVP in his efforts to reposition Turner’s Cable TV industry with his 4-year run of “Media at the Millennium” (M@TM) to prove that cable TV reaches as many viewers as network TV and with huge cost savings

Heavy calendar upkeep /Greeted Incoming Guests /Scheduled Meetings

Arranged travel for EVP and his “M@TM” team of 4 for multi-state presentations

Processed all their T&E using Concur, screened calls, set up recurring meetings and conference calls

Implemented a functional filing system while working with the Director of the Knowledge Center

Met with vendors, managed, and negotiated over 10 database contracts within the Knowledge Center offering our Ad Sales

EDUCATION

New York State Notary Public since 2019

Morgan State University, Baltimore MD, Major: Business Adm./Psychology (2 Years)

Midway Paris Beauty School, Ridgewood, NY 1000 Hours Cosmetology

Bartlett High School, Anchorage, AK – Business

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