Jerome Martin Williams

*** * ***** ******

Bronx, NY 10466

347-***-****

ad3a9d@r.postjobfree.com

WORK BACKGROUND/PROFESSIONAL EXPERIENCE

NEW YORK CITY DEPARTMENT OF EDUCATION, New York, NY Human Resources SEO Support Coordinator August 2022-Present

Long Term contract position in Human Resources Department working as an assistant to the Executive Director of Human Resources Operations & Special Initiatives HR Manager.

Heavy Data Entry Input assistance of Payroll Time sheets into EIS systems weekly, monitoring and entering vacation, sick leave into HRIS system

Assistance in recruiting personnel, approving their access to company software systems, maintaining a high level of confidentiality in regard to DOE work standards

Receiving & Handling Invoices from Vendors, 1099’s, W9’s, Retailers, entering, certifying & approving them for payment into DOE FAMIS payment system, successfully meeting monthly & fiscal deadlines

Creating Aging & Tracking Reports, Updating Filing, contacting Vendors, General Clerical duties, emails, special ad hoc projects as per Manager’s requests

Handling distribution and shipping of mail & packages to department and affiliate offices in the five Boroughs

QUEENS CHAMBER OF COMMERCE, Elmhurst, NY

Administrative Office Assistant March 2022-July 2022

Working as an Office Assistant for The Director of Media Relations & Chief of Operations. Duties include general administrative and clerical, accounts payable.

Sending & receiving Mail and Packages via USPS, UPS and Fedex, assisting with the setting up of many different events organized by the Chamber, assisting the Chief of Operations with registration of guests to events, assistance with new chamber memberships, ordering office supplies

Lots of Data Entry in Microsoft Excel to create spreadsheets, invoices, expense reports, event updates

Also assisting the Accounting Department with posting all invoices in Quickbook Pro, then forwarding invoices to Controller for approval and to cut checks, helping to process new member applications utilizing GlueUp after making sure the application is filled out correctly

Processing memberships by Credit Card in Braintree (Credit Card Processor) & then processing application in GlueUp, Posting Credit Card in GlueUp to the members account.

Bank reconciliation 2 or 3 days a week, uploading spreadsheet from GlueUp for all credit card payments, comparing credit cards to Braintree, Uploading checks and balance to the actual checks received, Processing deposit slips for checks to give to Controller for deposit, balancing to the spreadsheet.

Keeping records of new members and forwarding the information/data to the Community Development Manager at the end of the month.

JEFFREY TABB PHOTOGRAPHY & MEDIA, Freeport, NY

Clerical & Production Assistant May 2020 – February 2022

Long Temp office position in busy boutique Video Production & Photography company

Three way matching of PO’s with packing slips, vendor bills - verifying quantities & pricing

Data Entry using Excel to Enter Vendor bills into Quickbooks to match item receipt from ConnectWise

Daily input of invoices, verifying that bills are entered with correct dates for payment

Making sure that all bills are entered & ready for ACH run

Taking debit/credit deposits for Production & Recording sessions using (POS) Card Terminal

Taking phone calls, general clerical duties such as filing, faxing & emailing clients,receiving & sending packages via USPS, FedEx & UPS

Office procurement, ordering supplies & equipment for staff, purchasing audio & digital accessories as needed

Ad hoc projects, assistance with Video Editing - entering projects/content into AVID for DVD & streaming purposes

Additional assistance with Photo & Video Shoots, keeping inventory of digital equipment R.H. MACY’S, New York, NY

Omni Merchant Office Assistant March 2015 – April 2020

Office Administrative position in NY Corporate Office as Utility Bedding & Bath Manager’s Clerical Assistant

Heavy usage of Microsoft Excel to run Daily department sales & marketing reports for all store & com sales nationwide

Partnered with financial planning and merchandise planning teams in order to develop and grow both store and E-commerce businesses

Assisted Manager with Conferences/Seminars related to Utility Team's merchandise

Compiled company sales data outlining results compared to planned projections, and presented key findings to our senior leaders and cross functional teams.

Contact with Vendors regarding shipment of Merchandise to store locations

Entering Purchase Orders in Affinity to Vendors for new & replenished inventory

Assisting Buyer/Manager with ad-hoc & other special projects, general administrative duties such as filing, data entry, answering phones, managing merchandise inventory available in department’s sample/stock room.

Entry of Sales Specials using MAS Production Software

Monthly MDA (Markdown) Data Entry using FedBuy, End-of-month RTV Entry for Store & Com business

Also worked closely with Assistant Buyers on Sales Projects as requested by Buyer/Manager MORGAN STANLEY SMITH BARNEY, New York, NY

Video Production Accounts Payable Billing Coordinator July 2007 – February 2015

Daily handling/assistance of Payroll for Freelance and Staff Employees

Processing Timesheets and Invoices using Excel & Peachtree

Running Monthly reports for the department using ScheduAll & Excel software

Composing budget Allocation Feed Files, Utilization and Metrics Reports for Accounts Payable / Finance department

Tracking Personal, Sick days & Vacation Time-off for department employees.

Production & Project assistance with the putting together of Conferences & Special Events

Hiring of Production Crews for daily Commentaries, Events & Online Web content

Additional assistance as Camera Operator, Sound & Audio Engineer and Teleprompter, also some Voice-over work for clients.

ON THE SCENE PRODUCTIONS, New York, NY

Production/Administrative Assistant April 2002 - June 2007

Office Assistant for the Senior Vice-President and Director of Interactive Media

Handling the scheduling of meetings, and travel arrangements for VP

Logging and organizing beta tapes into company’s database and storage facility

General Admin and clerical duties, data and order input, invoicing

Digitizing B-Roll film/footage into AVID system, satellite tape dubbing & sigma encoding

Streaming videos & burning CD’s/DVD’s for clients

Generating daily & monthly sales market reports

Assistance coordinating productions & extensive field work on Video Projects, travel involved.

EDUCATION

Marymount Manhattan College, New York, NY

Completed College coursework towards Computer Sciences. City-As-School High School, Brooklyn, NY

Major Studies: English, Arts & Music

ADDITIONAL SKILLS

PC Computer, AS400, Mac PC/Filemaker Pro, Photoshop Software, Microsoft Word, Excel, Access, PowerPoint, Outlook, Google Docs, HRIS, ScheduAll, Sirius, Commence, Peachtree, Quickbooks, Automatic Data Processing-(Payroll ADP), knowledge of the Internet and its applications, strong communication skills, excellent management skills. REFERENCES

To be furnished upon request

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