Executive Secretary Admin
Resume:
“Curriculum Vita”
S. Balasubramanian
No.**, Arulneri Nagar Main Road,
Sembakkam,
Selaiyur Post, Chennai – 600 073.
E: ********@*****.***
Objective:
Seeking an opportunity in a growth oriented company where my acquired skills and experience can be put to use in achieving organizational goals and also give me more learning and overall development.
Sl.
No.
Name of the Organization
Designation
Period of Service
Joined as
Promoted as
Year of Joining
Year of Relieved
1)
Prasad & Srinath,
Chartered Accountants,
Chennai.
Executive Secretary, Admin cum Accounts Executive
-
April, 2022
Still
2)
Real Time HR Resourcing Pvt Ltd., Chennai
Accounts Manager
-
May 2017
June 2021
3)
Chettinad Dental College and Research Institute,
Kelambakkam, Chennai
Executive Secretary to Principal of
Dental College
Admin Executive / Personal Secretary
April, 2015
Mar, 2016
4)
Trans Car India Pvt. Ltd., Chennai.
(Benz Car Dealership and Service)
Asst. Manager Accounts / Accounts Executive Asst. to Finance Manager
Asst. Manager Accounts
Aug 2011
March, 2015
5)
L & T ArunExcello India Pvt. Ltd., Chennai.
Admin Executive and Executive Secretary at Project site and
Administration Manager
Aug 2008
Feb 2011
6)
Prasad & Srinath
Chartered Accountants
Chennai
Admin cum Secretary
Administration Executive
Nov 1992
Aug 2008
7)
Stiles India Ltd., Thriupati.
Secretary to MD
General Admin Executive
June 1988
Oct 1992
Roles & Responsibilities
Admin Executive – Key Skills
Administrator Job Description
To provide leadership support and keep the office running smoothly and efficiently. to oversee administrative and clerical activities; greet and direct office visitors; collect, organize, and retrieve information and documents; and make arrangements for meetings and travel.
Committed to facilitating smooth, efficient office operations by planning carefully, anticipating needs, and providing responsive, reliable assistance. To be adaptable, proactive, supportive, and detail oriented.
Supporting company leadership and supervising administrative department activities for staff members. Greeting office visitors and directing them to the appropriate parties.
Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry.
Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts. Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
Entering and updating company, employee, and client records. Ordering, storing and distributing office supplies.
Maintaining, repairing, or replacing office equipment. Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs. Providing basic bookkeeping services.
Preparing, organising and storing information in paper and digital form.
Dealing with queries on the phone and by email.
Greeting visitors at reception.
Managing diaries, scheduling meetings and booking rooms.
Arranging travel and accommodation.
Arranging post and deliveries.
Accounting – Key Skill
Preparation and keeping of transaction vouchers for both cash and bank
Keeping all book entries updated in Tally ERP.
Handling Cash Transaction both Receivable and Payable.
Updating Bank Reconciliation Statement
Keeping Statutory complaints like GST (Formerly VAT, Service Tax and TDS)
Ensuring Statutory Compliance including Taxation :
Monitoring statutory recoveries like GST, TDS etc.
Filing of annual Income Tax Return within the due date
Computation and Filing of quarterly TDS / TCS Returns within the stipulated dates
Remittance of Service Tax and filing of Service Tax Returns
Remittance of GST & Entry Tax and filing of necessary Returns.
Remittance of Taxes within the due date.
Preparation and filing of statutory returns through respective Govt. Website.
Keeping and updating the purchase and sales entries.
Controlling of Debtors and Creditor (Receivables and Payables).
Maintenance of Stores inventories, age-wise stock, slow moving and non-moving stock.
Preparation of P&L and Balance Sheet with respective Schedules.
Maintaining of Fixed Asset register and preparation of Depreciation Statement
Scrutinizing the Contractor Bills and make payments.
Maintaining records for movable and immovable assets. Cash Flow statement.
Preparing MIS to provide feedback to top management on financial performance, viz. monthly profitability, turnover, product wise performance, unit wise profitability & quarterly result as per the requirement of management, etc.
Preparing & maintaining statutory books of accounts and reconciliation of financial statements in compliance with Indian Accounting Standards. Bank Reconciliation and Control over Payables.
Maintenance of Stores inventories, age-wise stock, slow moving and non-moving stock.
Executive Secretary Responsibilities:
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
As Executive secretaries handled to multi-task and work well under pressure in a fast-paced environment.
To ensure success, as executive secretaries have superb research skills, and must be exceptional communicators with a keen interest in providing reliable and accurate support to executives and management while working with confidential information. possess incredible problem solving and office coordination skills, and exhibit excellent time management.
Performing accurate research and analysis. Coordinating arrangements, meetings, and/or conferences as assigned.
Taking dictation and writing correspondence.
Compiling, proofreading, and revising drafts of documents and reports. Daily record keeping and filing of documents.
Preparing reports, presentations, and correspondence accurately and swiftly. Creating and organizing information, and generating reference tools for easy use. Answering and screening telephone calls, and responding to emails, messages, and other correspondence. Operating and maintaining office equipment.
Managing a busy calendar, meeting coordination, and travel arrangements. Professionally greeting and receiving guests and clients. Ensuring efficient and effective administrative information and assistance.
Personal Profile
Date of Birth
30th May, 1965
Father’s name
Shri D. Swaminathan
Marital Status
Married
Languages Known
Tamil, English, Telugu & Hindi
Family Members
Wife & one Daughter
Educational Qualification
Bachelor of Commerce from Annamalai University Period 1994 to 1997
Tally ERP Accounting Software Course.
Additional Qualification
Tally ERP Accounting Software & MS office
Stenographer (Shorthand English)
Typewriting English Higher Grade
Place ; CHENNAI S. BALASUBRAMANIAN
Date :
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