*+ years of Project Coordination experience in fast paced environments such as IT, and HR

Expertise in working with MS-Project, Network Diagram View, the CPM technique to scheduling, updating Gantt chart scheduling development tool, updating the plans and activities, and resources, creating and maintaining baseline tasks on small to medium or large projects, scaling down the process and documentation, WBS, team assignments, and updates, published project information on the web, Project Central, Sharepoint, Livelink, maintenance and management; MS-Visio, MS-Office, Peoplesoft, and SAP

7 years of project assistance/coordination experience in software architecture, requirement analysis, budget reporting analysis, systems analysis, design, process modeling, development and implementation, 12+ years of Administration.

Critical Path Methodologies - CMM/CMMI driven environments

Extensive experience in SWOT analysis, formulating product, technical and organizational vision

Responsible for ‘As-Is’, ‘To-Be’ studies and Gap analysis of several software projects

Prepared project plans, reports, budgets, workflow models, and financial plans. Presented findings to Senior Management and won approvals. Conducted project progress and review sessions.

Responsible for managing vendor relationships, project stakeholders, and liaison between external and internal divisions.

Analytical, detail oriented with strong customer service and problem solving skills

Maintain excellent interpersonal communication, time management and problem resolution skills

PROFESSIONAL EXPERIENCE

12/2007- SANDISK CORPORATE HEADQUARTERS

PRESENT VENDOR MANAGEMENT OFFICE

CONTRACT WITH INTEGRATED TALENT SOLUTIONS

CREATE IT SPEND CALENDAR FOR 2008

Maintain excellent interpersonal communication, time management and problem resolution skills

10/06- Novartis V&D IT US Service Management; Acquisition with Bayer Healthcare Pharmaceuticals

10/07 Project Coordinator

Managed small to medium projects for Global IT Service Management supporting the HR Director

Coordinated all projects including gathering information from various sources, and preparing final reports, create presentations, reports (budget) and updating multiple projects in MS Project and publish on Livelink. Update projects, create and distribute reports, calculate internal rate of returns using cash flow and dates.

Vendor Management- Contract Specialist; review IT contracts, renew contracts, negotiate, change control, report spending per month, quarterly, annually. Track invoice’s, assist Project Managers and Business partners, and stakeholders with real-time updates.

Event coordination of kick off meetings, Stakeholders meetings, team building events, and closing project celebrations, and general staff meetings on a monthly basis, and status report meetings, taking notes, updating newsletters via intranet. Intranet training through Lotus Notes.

Maintained training binders to ensure department is under FDA, and company policy compliance Other special projects such as website quick link wire-frame creation, asset management, purchase orders requests, created presentations, event coordination

Reviewed contracts, RFS’s, reports and documents (invoice reviews, Financial, etc.)

Created presentations to share reports for weekly review meetings

Tracked Software License’s

Constant tracking of invoices, and RFS’s and updating of data onto Livelink

Heavy outbound calendaring and scheduling of domestic and international meetings

Expense report processing; note taking, reporting project status’

Provided administrative support such as maintained calendars, meeting coordination, meeting notes, arranged conferences, schedule meetings including teleconferences, and videoconferences, off-site meetings and events. Make travel arrangements, prepare itineraries and expense reports, coordinated projects; travel arrangements; special requests, and projects, created presentations, created processes, documentation, and track internal requisition orders acquire all signatures

Liaison between client and vendors, and created process using flow charts

Supported documentation for migration efforts and performed document management system maintenance Livelink, uploaded and maintained key documents, uploaded RFS, pertinent and confidential information onto Livelink pertaining to business

Environment: MS Word, MS Excel, MS Access, MS Powerpoint, Livelink, Sharepoint MS Project, Lotus Notes, Outlook, Peoplesoft, Quickbooks, Cognos, Impromptu and SAP reporting tools, HRIS.

09/05- Accenture LLP, San Francisco, CA

10/06 Project Coordinator/ Business Financial Analyst onsite at Washington Mutual Card Services in Pleasanton, CA

Project Coordination: Supported Project Management Operations Lead, Analyzed rates for new hires and updated added into Kintana database and MS Project master file and saved in Sharepoint. Updated Organization Charts utilizing Visio, Updated Data spreadsheets, Scheduled Meetings, note taking, update master project utilizing MS Project, Coordinated events, and employee extensions.

Reported to PMO lead, responsible for multiple administrative and analyst duties as the project coordinator. Scheduled project reviews, logistics, and project review meetings. Maintained project team lists on team web site, maintained organizational charts and email distribution lists, and updating projects in MS Project to share with PMO Team.

Responsible for On-boarding Accenture Consultants from India, Manila, and USA including contractors with logistics, travels, and onsite/in network at client site Washington Mutual Card Services Financial Engagement

Set up international employees for Department of Immigration

Status updates, coordinated projects, schedules, and report to Project Managers

Managed the set up corporate housing for international travelers, follow-up on RMS paperwork for individuals traveling from offshore, and Chair a Bi-monthly meeting with offshore team members working on-shore

Responsible for maintaining and creating processes and documentation in all areas of on-boarding employees

Maintained and updated master employee database

Environment: MS Word, MS Excel, MS Access, MS Powerpoint, Sharepoint, MS Project, Lotus Notes, Visio

01/05- MW2 Consulting, Sunnyvale, CA

09/05 Executive Assistant/Operational Administrator support

Executive Assistant to CEO, and CTO and supported Operations Director

Assisted the Human Resources Manager with employee benefits, new hire orientation and coordinated events

Employee Referral Coordinator; Assisted Recruiting Managers with interviews, updated portal, created and maintained database for employee referrals, responsible candidate maintenance and interview scheduling

Created databases to keep budget for office furniture, equipment, office supplies, ordered office supplies, answered calls, greeted clients; scheduled customer travel arrangements (international and domestic) including visa requests. Coordinated project Reward and Recognition program.

Scheduled meetings, interviews, luncheons, including note taking, and distribution

Environment: MS Word, MS Excel, MS Access, MS Powerpoint

04/00- General Motors Technical knowledge Office, Fremont, CA

12/04 Executive Assistant/Operational Administrator/Project Coordinator

Supported the Lean Business Office (5S, Kanban, Toyota Way; Continue Improvements, Cost savings Accounts Receivable; ensuring bills were paid in a timely manner (using QuickBooks).

Jr. Editor of Briefs and Insights

Shipping and Receiving Administrator

Human Resources Administrator; employee orientation, and benefits

Purchasing: ordered all office supplies including hardware and software, and literature

Responsible for training materials and proper delivery of materials of courses

Company Vehicle Operations Administrator. Responsibilities included making arrangements with dealerships, insuring all vehicles were properly registered and insured, as well as in their top performance condition for the purpose of evaluations for the internal and external clients for sales

Coordinated meetings, taking notes during meetings and distribution of materials in a timely manner and updated the master project file. Maintained schedules and arrangements for visitors

Environment: MS Word, MS Excel, MS Access, MS Powerpoint, QuickBooks, MS Project

04/00- Alstom EAI (Areeva merger) San Jose, CA

12/03 Executive Assistant/Office Manager

Supported Executive Global and North Americas Marketing Directors

Assisted Sales and Marketing Directors

Supported Director of R&D and staff of Engineers

Assisted Project Manager with updates on multiple projects. Including setting up meeting, taking notes, and entering changes to MS project files and distribute reports for monthly review meetings.

Managed office move using MS Project.

Administer Recognition and Reward Program

Assisted the Finance Manager. Budgeting, analyze P & L, created monthly reports to be reviewed on a monthly basis. Reconcile and resolve discrepancies, compare actual vs. forecasts, producing accurate assessment of department finances for executive board of directors

Maintained executives schedules, arranged meetings, domestic and international travel (including visa) followed by expense reports

Created presentations using PowerPoint, prepared charts and graphs using MS Excel

Managed Office: Managed office expenses (using Access), expense reports, coordinated, and maintained office equipment, including, copier, printer, fax, and office supplies

Assisted in the hiring process. Organized schedules and prepared for new employees orientation

Shipping and Receiving Coordinator: ISO 9001

Purchasing Administrator: Strong proficiency in all aspects of purchasing of office related equipment, sourcing, quotes, inventory management, vendor evaluation, requisition including, purchase orders, approval authorizations, and cost analysis; created purchase orders for furniture; software/hardware, approved and coordinated payments, Invoices, and office supplies. Recognized for cost reduction for office expenditures

Project Administrator: Budget analyst

Customer/Employee relations Administrator

Facilities/Leasing Administrator- Insure lease of building and insurance kept up to date. Managed fire safety training for all employees. Demonstrated ability to coordinate customer visits to ensure smooth site visits

Environment: MS Word, MS Excel, MS Access, MS Powerpoint, QuickBooks, MS Project

EDUCATION

University of Phoenix, San Jose, CA, Bachelor of Business degree in Administration (in progress)

CERTIFIED Professional Executive Assistant

PMI training through University of Berkeley Certification course for Project Management

Armijo High School Graduate

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