Tobias Achieng’a Opany

Email: ad37ap@r.postjobfree.com

P.O Box: 10454 - 00100 Nairobi

Tel: +254-***-******

1.0 INDIVIDUAL COMPETENCIES

Senior Procurement Officer, Quality Management representative, and an accomplished professional in procurement, supply chain management, and quality management systems within the financial sector and Non-Governmental Organizations. Proven success in leadership, operational excellence, and organizational development with a keen understanding of financial management. Recognized for inspiring management teams, fostering creative work environments, and consistently delivering outstanding performance. 2.0 OBJECTIVES

To excel in a competitive business environment, facing challenges with competence and satisfaction. Aiming to enhance my understanding, proficiency, and analytical skills in supply chain and procurement. Detail-oriented professional promoting expertise in supply chain planning and confident in managing vendor relations to achieve optimal pricing. 3.0 SKILLS

1. Procurement Budgeting & Planning

2. Contracting and Project Management

3. Vendor Performance Appraisal

4. Business Intelligence and Analytics

5. Negotiation and Price Dispute

Resolution

6. Development of TOR and

Specifications

7. Fixed Asset Tagging and Registration

8. Inventory Management

9. ICT and Software Procurement

10. Purchase Order Creation

11. Supply Chain Planning

12. Customer Service

13. Electronic Document

Management

14. Good Reporting and

Presentation Skills

15. Effective Communication

16. Cultural Awareness

17. Development of SPOs, Contracts

and SLA

4.0 WORK HISTORY

Senior Procurement Officer - Kimisitu Sacco Ltd, Nairobi January 2015 – Current

1. Fixed Asset Management

a) Implementing processes to identify and classify all fixed assets owned by the Sacco through assigning of a unique asset tags to facilitate tracking. b) I am responsible for maintaining accurate and up-to-date records of each fixed asset, in the system including acquisition cost, depreciation, location, and any relevant maintenance or repair history.

c) Currently, I am responsible for managing the acquisition process for new assets, including recording purchase details, warranties, and vendor information. d) Overseeing the disposal process for assets that are no longer in use, ensuring proper documentation and compliance with disposal policies. e) I conduct quarterly physical audits to verify the existence and condition of fixed assets to reconciling physical counts with the recorded asset register. f) I assist in the identifying and mitigating risks related to fixed assets, such as theft, damage, or obsolescence while generating reports for management, accounting, and audit purposes.

2. Strategic Procurement Planning:

a) Developed and implemented comprehensive procurement strategies aligned with organizational goals.

b) Prepared and managed the procurement plan, outlining key activities, projected and actual costs, and outcomes.

c) Conducted market analysis to identify trends, potential suppliers, and cost-saving opportunities.

3. Vendor Management:

a) Lead the supplier prequalification and registration process. b) Evaluated and selected appropriate suppliers based on performance, quality, and cost- effectiveness.

c) Maintained strong relationships with vendors to ensure timely and quality delivery of goods and services through vendor performance evaluation and supplier relationships management.

4. Compliance and Quality Management:

a) Ensured compliance with procurement legislation, industry regulations, and internal policies.

b) Oversee the implementation and maintenance of Quality Management Systems (QMS). c) Collaborated with cross-functional teams to review and ensure adherence to quality standards.

5. Contract Development and Management:

a) Developed and negotiated contracts, raised NDAs, and SLAs in accordance with project requirements.

b) Conducted regular supplier performance appraisals that ensured adherence to contractual agreements.

c) Drafted, reviewed, and managed contracts to mitigate risks and optimize cost- effectiveness.

6. Process Optimization:

a) Implemented and enhanced responsive procurement and stores management systems. b) Streamlined procurement processes that improved efficiency, traceability, and overall effectiveness.

c) Identified and implemented continuous improvement strategies that optimized procurement operations.

7. Financial Management:

a) Monitored and tracked procurement-related costs to ensure alignment with budgetary constraints.

b) Identified opportunities for cost savings and negotiated favorable pricing and terms with suppliers.

Procurement Officer - Nyanza Reproductive Health Society, Kisumu June 2012 - January 2015

1. Strategic Procurement Management:

a. Developed and implemented effective procurement strategies aligned with NRH's goals and objectives.

b. Conducted market research to identify potential suppliers, assess product quality, and negotiate favorable terms and conditions.

2. Vendor Management:

a. Established and maintained strong relationships with suppliers, that ensured value for money. b. Evaluated vendor performance, resolve issues, and negotiate contracts to achieve quality. 3. Compliance and Risk Management:

a. Ensured procurement activities comply with relevant laws, regulations, Donor procurement and financial reporting guidelines and NRHS policies. b. Identified and mitigated procurement-related risks, implementing best practices to enhance compliance and efficiency.

4. Budget Oversight:

a. Collaborated with finance and other departments to manage procurement budgets. b. Monitored expenditures, identify cost-saving opportunities, and report on budget performance regularly.

5. Team Leadership and Development:

a. Lead and mentored the procurement team, fostering a collaborative and high-performance. b. Provided training and development opportunities to enhance the team's skills and capabilities of the procurement team and other staff.

6. Process Improvement:

a. Continuously assessed and improved procurement processes that reduced cost by 17% b. Implemented best practices in procurement and supply chain management. 7. Contract Negotiation:

a. Negotiated contracts and agreements with vendors and secured favorable terms, pricing, and service level agreements.

b. Collaborate with legal and other relevant departments to ensure contract compliance and risk mitigation.

8. Fixed Asset Management

a. Implementing processes to identify and classify all fixed assets owned by the Sacco through assigning of a unique asset tags to facilitate tracking. b. I am responsible for maintaining accurate and up-to-date records of each fixed asset, in the system including acquisition cost, depreciation, location, and any relevant maintenance or repair history.

c. Currently, I am responsible for managing the acquisition process for new assets, including recording purchase details, warranties, and vendor information. d. Overseeing the disposal process for assets that are no longer in use, ensuring proper documentation and compliance with disposal policies. e. I conduct quarterly physical audits to verify the existence and condition of fixed assets to reconciling physical counts with the recorded asset register. f. I assist in the identifying and mitigating risks related to fixed assets, such as theft, damage, or obsolescence while generating reports for management, accounting, and audit purposes. 9. Data Analysis and Reporting:

a. Utilized data analytics to assess and report procurement performance, identified trends. b. Implemented key performance indicators (KPIs) to measure and improve procurement efficiency.

Procurement Officer - St. Joseph’s Mission Hospital Migori December 2007 - December 2012

1. Strategic Procurement Management:

a. Developed and implemented effective procurement strategies aligned with the hospital's goals and objectives.

b. Conducted market research to identify potential suppliers, assess product quality, and negotiate favorable terms and conditions.

2. Vendor Management:

a. Established and maintained strong relationships with suppliers, ensuring high-quality and timely delivery of goods and services.

b. Evaluated vendor performance, resolved issues, and negotiate contracts to achieve cost savings and efficiency.

3. Compliance and Risk Management:

a. Ensured procurement activities comply with relevant laws, regulations, and hospital policies. b. Identified and mitigated procurement-related risks, implementing best practices to enhance compliance and efficiency.

4. Budget Oversight:

a. Collaborated with finance and other departments to develop and manage budgets. b. Monitored expenditures, identify cost-saving opportunities, and report on budget performance regularly.

5. Team Leadership and Development:

a. Lead and mentored the procurement team, fostering a collaborative and high-performance. b. Provided training and development opportunities to enhance the team's skills and capabilities of the procurement team and other staff.

6. Process Improvement:

a. Continuously assessed and improved procurement processes which in turn enhanced efficiency, reduced costs by 15%, and streamlined the Hospital’s operations. b. Implemented best practices in procurement and supply chain management like vendor presentation and interview, due diligence.

7. Contract Negotiation:

a. Negotiated contracts and agreements with vendors and secured favorable terms, pricing, and service level agreements.

b. Collaborate with legal and other relevant departments to ensure contract compliance and risk mitigation.

8. Data Analysis and Reporting:

a. Utilized data analytics to assess and report procurement performance, identified trends. b. Implemented key performance indicators (KPIs) to measure and improve procurement efficiency.

Senior Supplies Officer - Resort Kenya - May Fair Casino, Nairobi March 2002 - November 2007

1. Strategic Purchasing Management:

a. Developed and executed responsive purchasing strategies that were aligned with the restaurant's goals and culinary standards.

b. Identified and evaluated suppliers, negotiated favorable terms, and secured quality food supplies and restaurants required materials.

2. Supplier Management:

a. Cultivated and maintained strong relationships with suppliers that ensured timely and consistent delivery of high-quality products.

b. Monitored suppliers’ performance, addressed issues, and negotiated contracts for optimal pricing and service.

3. Quality Control and Assurance:

a. Collaborated with chef, the restaurant manager and kitchen staff to ensure the procurement of fresh, high-quality supplies is maintained.

b. Implemented and maintain quality assurance processes to guarantee the excellence of all supplies.

4. Cost Management:

a. Developed and managed budgets in collaboration with finance and operational teams. b. Identified cost-saving opportunities, negotiated competitive pricing, and track expenses. 5. Inventory Management:

a. Oversaw inventory levels and implement efficient inventory control procedures. b. Closely collaborated with the kitchen and operations teams to minimize waste and optimize stock levels.

6. Compliance and Documentation:

a. Ensured that procurement activities comply with relevant regulations, food safety standards, and internal policies.

b. Maintained accurate and up-to-date procurement documentation. 7. Team Collaboration:

a. Collaborated with chefs, kitchen staff, and management to understand their needs and specifications.

b. Foster strong communication and coordination between procurement and other restaurant departments.

8. Market Research and Trends:

a. Kept abreast of market trends, new products, and innovative suppliers in the food and beverage industry.

b. Recommended and implemented improvements based on industry best practices. 5.0 EDUCATION AND PROFESSIONAL HISTORY

1. Bachelor of Management and Leadership- Procurement Management University of Africa, Sept 2020 – Dec 2023 2. Graduate Diploma- Procurement

Kenya College of Communication and Technology, Jan 2007 – July 2007 3. Diploma- Procurement

Kenya College of Communication and Technology, Aug 1998 – Nov 2000 4. Kenya Certificate for Secondary Education

St. Joseph’s Rapogi High School, Jan 1990 – Nov 1993 5. Kenya Certificate for Primary Education

PE Primary School, Jan 1983- Nov 1989

6.0 ADDITIONAL TRAINING AND COURSES

1. Balance Score Card Practical Development and Implementation (April 2015) 2. Leadership for Managers (August 2015)

3. Occupational Health and Safety Training (April 2016) 4. Effective Management of Meetings (April 2016)

5. Corporate Governance and Risk Management Program (August 2016) 6. Strategic Procurement, Modern Planning Control, and Global Contract Management

(November 2016)

7. ISO Champion Training on ISO 9001: 2015 (November 2016) 8. Training on Microsoft Dynamics Navision 2016 (January 2017) 9. Public Procurement and Disposal Compliance Training (September 2017) 10. Tendering Process and Bid Evaluation & Training on IFRS9 (September 2018) 11. Corporate Governance in Managing Corporates (July 2019) 12. Enterprise Risk Management and organization Risk Framework (July 2021) 13. Supply Market analysis and Supplier Relationship Management (September 2023) 7.0 ACCOMPLISHMENTS

1. Successfully managed a Kshs. 250 million construction projects for new Sacco offices (2019-2020).

2. Led a team to ISO 9001: 2015 certification (2016-2018). 3. Successfully procured and implemented systems like ERP-Navision 2018 upgrade, CRM, EDMs, Sacco Mobile App, and USSD.

4. Developed and implemented various procurement processes, including RFP analysis, supplier appraisal, fixed asset management, and quality management systems audit.

5. Certified CIPS Professional, Member of Kenya Institute of Supplies Management, ISO 001: 2015 Internal Auditor, and Licensed QMS Management Representative. 8.0 PERSONAL HOBBIES

1. Soccer: Sponsor village youth soccer tournaments and mentor young players. 2. Preaching: Youth pastor in local church and ministry in the workplace. 3. Music: Belong to the local assembly praise and worship team, proficient in hymns, and can compose songs.

9.0 REFEREES

1. Mr. Christopher Omogi

Logistics -Administration Manager- South Sudan

Solidarities International Nairobi, Kenya

Tel: 072*******

Email: ad37ap@r.postjobfree.com; ad37ap@r.postjobfree.com; 2. Mr. Gordon Nyanjom

Former Director Nyanza Reproductive Health Society P.O. Box 1764-40100 Kisumu

Tel: 072*-******

Email: ad37ap@r.postjobfree.com;

3. Mr. Kevin Juma

Africa Climate Director

The Nature Conversancy

1st Floor, Fountain Court, Ndege Road—Karen

P.O. Box 197**-***** GPO

Nairobi, Kenya

ad37ap@r.postjobfree.com;

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