Cindy Marie Maltzman

*** ****** ***** ****

Monroe, Nj 08831

718-***-****

SUMMARY

Dedicated and dependable Sr Executive Assistant/Billing Analyst with vast experience in serving senior and C-level executives managing complex scheduling, event planning, HR and ad hoc projects. Recognized as an organized professional who can effectively multi-task with high attention to detail and accuracy. Leverages strong communication skills and a proactive mindset to work autonomously in a fast-paced environment thriving under pressure. Efficient Accounts receivable specialist offering experience in accounts receivable functions. Excellent knowledge of collections and claims procedures with strong communication skills.

EXPERIENCE

Real Estate Limited Partner Institute LLC, NYC, Sr Executive Assistant/Associate (remote) March 2023-July 2023

•Assistant to CEO/COO/SVP

•Backup assistant to director of HR

•Acted as a liason between Clients,LPs, Traders

•Completed and reconciled invoices and expense reports

•Created, copied and distributed internal and external correspondence, memorandums, forms, mass mailings, agendas, presentation materials, reports and temples

•Handled extensive travel logistics i.e. RoadShows, travel itineraries, Event planning and coordinating and meeting agendas

•Maintained record of daily trades and confirm correct entry of information into FINRA TRACE

•Managed calendars; including the scheduling of appointments, internal/external meeting arrangements, and audio/video/web-base conference calls

•Review and handled incoming and outgoing correspondence and initiate follow-up action

•Responsible for maintaining a working relationship between clients

•Responsible for turning over all given document(s)/project(s) within a timely fashion

Richmond University Medical Center, Staten Island NY, Sr Executive Assistant/Legal Biller, Dec 2020-Dec 2022

•Primary assistance to Senior Managing Director, 3 Managing Directors and Assistant Director

•Acted as liaison between Department Heads

•Completed and reconciled invoices and expense reports

•Created, copied and distributed internal and external correspondence, memorandums, forms, mass mailings, agendas, presentation materials, and reports for the Department Heads

•Handled extensive travel logistics, prepare travel itineraries, lodging, car rentals and coordinated meetings when traveling.

•Handled incoming and outgoing correspondence and initiate follow-up action.

•Managed appointment calendar; including the scheduling of appointments and internal/external meeting arrangements, and conference calls

US Coachways Executive Assistant/Investment Operations Associate, Staten Island, NY Aug 2019-Jan 2020

•Managed appointment calendar; including the scheduling of appointments and internal/external meeting arrangements & conference

calls

•Assisted the Chief Of Operations, and Vice President Of Finance, and Accounting.

•Prepared financial statements, Internal projections, Analyzed Expenses.

• Managed Director of Operations, managed appointment calendar; including the scheduling of appointments and internal/external

meeting arrangements & conference calls .

•Researched and conducted data to prepare documents for review.

•Assisted with presentations and meetings with vendors.

•Developed and maintained data and performed routine analyses and calculations in preparing recurring internal reports.

•Prepared Reports,Invoices, Handling bookkeeping tasks, quickbooks expenses.

•Acted as liaison between traders and clients; maintained excellent working relationship between clients.

•Handled extensive domestic/international travel logistics, coordinating road shows, travel itineraries, and meeting agendas.

•Managed calendars, scheduling appointments, internal/external meeting arrangements, and audio/video/web conference calls.

•Completed and reconciled invoices and expense reports,Legal billing, Financial WIP reports, accounts payable/receivable with proficiency I net-suite/aderant/elite.

•Handled incoming and outgoing correspondence and initiated follow-up action.

Staten Island Physicians Practice/Advantage Care Physicians

SR Executive Assistant/LEGAL BILLER, Staten Island, NY 12/2010 – 8/2018

•Generated reports, Ordered office supplies, Handled multiple projects and Medical Representatives.

•Handled extensive domestic/international travel logistics i.e. prepared travel itineraries, Budgeting/forecast, ACH/wire transfers, invoice processing, aging reports.

•Managed appointment calendar; including the scheduling of appointments and internal/external meeting arrangements & conference calls.

• Completed and reconciled invoices and expense reports, accounts payable and receivable with proficiency in NetSuite. Analyzing P&L, GAAP/SOX compliance, Journal entries to the ledger, Managing month end/quarterly/year end.

•Handled incoming and outgoing correspondence and initiated follow-up action, facilitating assets/reports.

•Maintained employee personnel files and recruitment requisition files

•Carried out administrative duties also included generating employment offer letters, processing status/pay rate changes, contract extensions, and terminations, Medical/Legal Subpoenas, Legal billing, Medical coding, Maintaining digital records of financial documents, Invoices and payroll and Human Resource duties.

•Assisted Dept. Manager with audits and projects as needed, and maintained employee records.

Education

New York Career Institute, New York, NY Bachelor of Science – Paralegal Studies 8-2009-6/2011

Art Institute of New York, NY Associates Degree -Fashion Design 09/2007-5/2009

Skills

Microsoft: Word, Excel, Powerpoint, Teams, Outlook, Sharepoint, Accounting & CRM: Quickbooks, Salesforce, CVENT, NetSuite, Elite, Aderant,Clio,Oracles PeopleSoft CRM, Operating systems/Typing: Windows (all versions), Mac Os X, Type:120 WPM

References Furnished Upon Request

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