Resume

Executive Office Manager/Personal Assistant

Location:

San Antonio, TX, 78227

Posted:

March 07, 2024

Contact this candidate

Resume:

JEANETTE ANN PRADO-PLATA

*** ***** *****, **** *****

www.linkedin.com/in/jeanettepradoplata

CELL : 210-***-**** MESSAGE : 210-***-****

SUMMARY:

Seasoned Office Manager/Executive Assistant/Public Servant with a diverse history of experience to include, HUD grants monitoring/tracking, community development, property management, architectural design and new construction, highway construction, commercial/residential construction, project management, human resources, Boards/Commissions’ and Councils/Committees and most recently investment and banking.

QUALIFICATIONS/SKILLS:

Technical Skills

Computer Software

Personal Qualities

Interpersonal Skills

Word

Dedicated

Customer Service

Excel

Loyal

General Office Operations

Outlook

Energetic

Telephone Technique/Etiquette

Access

Organized

Supervision of Staff

PowerPoint

Positive Attitude

Typing: 85 WPM

Publisher

Self-Motivated

10-key by touch

Adobe Acrobat

Bilingual

Business Communications

J.D. Edwards

Resourceful

Notary Public License (expires 06/12/2027)

SharePoint

QuickBooks Premier for Contractors

Foundation

EMPLOYMENT TRANSFER ABILITIES:

From my experiences I have learned to appreciate the importance of many abilities, which I believe will be helpful in any work environment. These include but are not limited to the following:

-Accepting Responsibility

-Being a team player

-Being reliable

-Willingness to learn

-Provide Great Customer service

-Following Instructions

-Working Hard

-Completing tasks

EDUCATION:

I continue to attend several Training/Seminars on my own to remain up to date with:

*H & R Block Income Tax Course

*Dealing with the Difficult Client

*Providing Exceptional Customer Service

*Telephone Technique

*Becoming the Indispensable Administrative Assistant

*Administrative Professionals

*Mastering the Essentials of Human Resources’

*The Administrative Assistants Conference

*OSHA Heat Safety

*SBA HR Trainings

*Turner Project Coordinator/Scheduler online trainings

*LinkedIn online trainings

*Train the Trainer

*Franklin Covey and Skill Path online courses

PALO ALTO COLLEGE

Continuously maintaining continuing education courses to keep up with Microsoft Office 365 and all its components.

SOUTH SAN ANTONIO HIGH SCHOOL: Graduated in 1991

*Member of Marine Biology Club.

*Member of Business Professionals of America, Senior Year was nominated the President of Business Professionals of America.

JEANETTE ANN PRADO-PLATA

223 DEMYA DRIVE, SATX 78227

210-***-****

ad36wd@r.postjobfree.com

www.linkedin.com/in/jeanettepradoplata

EXPERIENCE (CONT’):

June 17, 2022-September 2, 2022, University of Texas Health Science Center, San Antonio Senior Administrative Assistant to the Chair

Under limited direction, provides advanced administrative to a department twenty (20) + providers. Responsible for daily office fiscal management duties to include collecting, compiling, and analyzing moderately complex data and information as needed. High volume of moving parts and corresponding with medium complexity. Seven (7) years’ related experience is required. Daily position requirements included providing complex administrative and clerical support including all routine correspondence, manages calendars, schedules and coordinates meetings, appointments and travel arrangements as assigned. Prepare complex reports, correspondence and presentations. Answers phone calls and responds to inquiries. Inventory/maintains office supplies for the department. Assists with the daily operations and fiscal activities of the department. Performs all other duties as assigned.

October 2021-March 2022 Capital Partners/Capital Group Talent Acquisition Specialist

Coordinate with hiring managers to identify staffing needs; determining selection criteria, sourcing potential candidates through online channels (e.g. social platforms and professional networks) planning interview and selection procedures, including screening calls, assessment, and in person interviews, assessing candidate information, including resumes and contact details, using our Applicant Tracking System Design job descriptions and interview questions that reflect each positions requirements. Lead employer branding initiatives; Organize and attend job fairs and recruitment event; forecasts quarterly and annual hiring needs by the department; foster long term relationships with past applicants and potential candidates.

March 2019-June 2020 Straight Line Management Executive Assistant to the President/Owner

(LOST EMPLOYMENT DUE TO COVID-19)

Provides high level administrative support to the President/Owner of the Company as well as two Project Managers ; at the request of the supervisor, acts as Project Coordinator for special projects that may include: planning and coordinating multiple presentations, disseminating information, and coordinating efforts of other staff members; maintains accurate and complete minutes and records of all meeting actions; prepares all board and committee meeting notices, and reports for the various committees; coordinates the preparation of all support materials; works with staff to prepare Contract meeting agendas and packets for both staff and Subcontractors; assist staff in identifying historical precedents for committee actions; researches past committee agenda item discussions, actions, and resolutions for committee meetings; coordinates meetings, work sessions and special events, and makes appropriate arrangements for staff members as well as meeting attendees as needed; coordinates and facilitates the payment of all Administration/Project related invoices and maintains excel spreadsheet of all related expenses; maintains and files records, meeting notices, and minutes in an electronic format; demonstrates an understanding of business concepts and functioning as a member of a larger team; schedules and organizes complex activities such as meetings, travel, conferences and department activities; assist with monitoring and tracking expenditures; continually demonstrates poise, tact and diplomacy in performing job duties. Receive, open, distribute/file all incoming postal mail. Maintain all Certification applications as well as recertifications dates and deadlines. Attend meetings in place of the President/Owner and report back to her and her staff. Assist with final punch list walk through; maintain President/Owners meeting calendar as well as personal Family calendar with regards to School District calendar for her children, her husband’s basketball coaching calendar, travel, meetings, and personal apt and lunch meetings and duplicate with color coordination on her wipe off wall calendar which I maintained on a daily basis as well change every month Introduced her company and her staff to a Contract Binder system that was uniform so if staff person was not there Contract documents were easy to access and locate, Re did all her staff HR Files so that they were uniform and easy to access personal documents as well as create an emergency evacuation plan, create an I-9 file as required for HR legalities as well as HR staff trainings on Safety, Work Ethic, Harassment, Active Shooter, Violence in the workplace, courtesy and professionalism. Performs other duties as assigned by the supervisor.

November 2013-MAY 2018 Edwards Aquifer Authority Administrative Assistant/Human Resources

Provides high level administrative support to assigned staff ; at the request of the supervisor, acts as project manager for special projects that may include: planning and coordinating multiple presentations, disseminating information, and coordinating efforts of other staff members; maintains accurate and complete minutes and records of all committee actions; prepares all board and committee meeting notices, and reports for the various committees; coordinates the preparation of all support materials; works with staff to prepare committee meeting agendas and packets; assist staff in identifying historical precedents for committee actions; researches past committee agenda item discussions, actions, and resolutions for committee meetings; coordinates meetings, work sessions and special events, and makes appropriate arrangements for committee members as needed; coordinates and facilitates the payment of all Habitat Conservation Program (HCP) related invoices and maintains excel spreadsheet of all HCP related expenses; maintains and files HCP records, meeting notices, and minutes in an electronic format; demonstrates an understanding of business concepts and functioning as a member of a larger team; schedules and organizes complex activities such as meetings, travel, for several departments; assist with monitoring and tracking expenditures; continually demonstrates poise, tact and diplomacy in performing job duties; on a volunteer basis, also serves as the Mascot for the Edwards Aquifer Authority Education Department; and performs other duties as assigned by the supervisor.

JEANETTE ANN PRADO-PLATA

223 DEMYA DRIVE, SAN ANTONIO, TEXAS 78227

210-***-****

ad36wd@r.postjobfree.com

www.linkedin.com/in/jeanettepradoplata

EXPERIENCE (CONT’):

June 2012-November 2013 CRG (Construction Resolution Group) Office Manager

Highway Construction: Responsibilities include ordering office supplies, reviewing/distributing incoming/outgoing mail, Matching field/site tickets with our invoices for processing for payment. Serve as the Human Resources Department process new employees as well as send them to the clinic for drug screens. Maintain HR files. Much of my work with Human Resources is processing paperwork (I-9 to United States Immigration Offices as well as Office of the Texas Attorney General), run criminal background, and E-verify, and issue safety equipment. Work closely with our offices in the Valley to process Accounts Receivable/Accounts Payable with the use of Foundation Software. Entering payroll via Foundation Software, processing payroll, running reports, processing direct deposit, processing incoming checks via Digital Scanner for 1st Community Bank, pay payroll liabilities via the internet. Maintain Vendor AR/AP files as well as maintain HR Employee files. Pay quarterly Payroll taxes to the IRS. Reconcile AMEX accounts for President, Vice President, & CFO, as well as match receipts for AP/AR AMEX Paid File.

MAY 06-JUNE 2012, SAN ANTONIO HOUSING AUTHORITY, (SAHA) Administrative Specialist

Asset Management/Architectural Division: New multi-family units’ construction: I was responsible for ordering office supplies, logging incoming/outgoing mail, correspondence to Housing and Urban Development (HUD), and City of San Antonio (COSA). Assist the Assistant Director and Director with correspondence, Board Memos, Interdepartmental Memos, Scheduling meetings via Outlook calendar, and travel arrangements (flight, hotel, rental vehicles, etc). Other responsibilities include but are not limited to, maintaining Contract Files, tracking Contracts; assisting Director with tracking American Recovery and Reinvestment Act (ARRA) expenditures within our Construction and Energy Conservation projects as well as entering requisitions to obtain Purchase Order Numbers for payment using JD Edwards Systems and work closely with Procurement division in doing so. Assist Project Managers prepare Bid Packets for Contractors in roofing, fencing, carports, painting, parking lots, playgrounds, and gas conversions. I also entered time for 16 employees using JD Edwards’s system for time entry/payroll. Assisted our department with choosing Health/Medical Insurance and FMLA. Served in the Employee Association for 2009-2010.

JUNE 04-MAY 06 STATE OF TEXAS, Department of Public Safety Clerk V

Served as the DPS Lieutenant’s Secretary with responsibilities to include but are not limited to overview of timesheets for six (6) local DPS offices throughout San Antonio, Seguin, and New Braunfels. I also served as the liaison between the Internal Affairs division and assisted with internal investigations and interviews. I typed correspondence for the Lieutenant and was responsible for receiving incoming applications for posted job positions and doing the applicant testing for hire. Supervision of 13 Driver License Clerks.

FEBRUARY 93-MAY 04 CITY OF SAN ANTONIO, (3 SEPARATE DEPARTMENTS) Administrative Assistant

Library Department- February 1993, worked in the Central Library downtown and the Hertzberg Circus Museum for an entire year, served as a Librarian Assistant, filing books using Dewey Decimal System, making informative signs, and registered interested clients for Clown College.

Health Department- worked in the Nursing Division for an entire year, filed lab slips, and assisted with pregnancy testing and scheduling patient appointments.

Housing and Community Development- worked as an Administrative Assistant for 9 years:

My responsibilities included- log/distribute incoming/outgoing correspondence, attend City Public Meetings, Annual Housing Summit and City Council meetings. This was a HUD funded position working closely with the Community Development Block Grant Program. Type correspondence for Director as well as make travel arrangements for him. Supervision of temporary employees and summer youth employees.

Since September 2022 I have been unemployed due to being diagnosed with Cancer and having several medical appointment, physical therapy and daily radiation treatments. My last required radiation treatment was on January 5, 2024, and I have been in remission since.

*STATE OF TEXAS NOTARY PUBLIC LICENSE EXPIRES 06/12/2027

REFERENCES:

ANDREW W. CAMERON

8111 MAINLAND SUITE 104-214

SAN ANTONIO, TEXAS 78240

210-***-****

210-***-**** Fax

CARLOS QUIROZ

6126 WURZBACH ROAD

210-***-****

HECTOR MARTINEZ

1900 MONTANA