MARIA GELA

Saddle Brook, NJ *****

973-***-**** or 973-***-**** ad36as@r.postjobfree.com

Schedule Appointments Organization Skills Business Correspondence

Travel Arrangements Notary Public Excel Spreadsheets

Calendar Management Customer Service Skills Attention to Detail

Knowledge of Concur Use of Ariba System Knowledge in using SharePoint

Professional Experience:

L3 Harris Technologies – Clifton, NJ Feb 2017 – Dec 2023

Administrative Assistant – Metrology Dept

Responsible for Vendor communication and relationship management.

Resolving issues and handling all requests and concerns made by vendors.

Manage to resolve issues with little supervision and maintain confidentiality.

Novartis Pharmaceutical – East Hanover, NJ May 2016 – Feb 2017

Administrative Assistant – Oncology Dept.

Support department with administrative functions

Maintain and process expense reports for Director

Edit and maintain organizational charts

Organize and maintain office supplies

Novartis Pharmaceutical – East Hanover, NJ

Administrative Assistant to Nat’l Director Field Medical

Maintained data base, rosters and files for field personnel

Arranged meetings and conferences for field personnel

Processed expenses thru CONCUR for Director

Supported office staff with administrative issues

Pfizer Pharmaceutical – Pearl River, NY

Administrative Assistant to Dir. of Mfg Scientific & Technology

Responsible for travel arrangements & tracking expense reports thur the CONCUR system

Researching and ordering office & lab supplies thru the Ariba system

Supported Director and his staff of 15 people with variety of issues

Liaison for building maintenance repairs, lab issues regarding PM maintenance & scheduling

Set up off-site meetings including arranging for catering and any equipment required

Managed and maintained office equipment, copiers, computers and office equipment

General office duties (copying, scanning, phone, data entry, & mail).

Recovered over $500,000 in past due invoices.

Processed time sheets and payroll submission in Quick Books.

Prepared project invoicing and back up paperwork.

CB Richard Ellis – Asset Services - Mount Olive, NJ

Assistant to Senior Property Manager

Real Estate market unstable, company downsized.

Managed all administrative functions of a real estate portfolio at the International Trade Center.

Set up and maintained files, vendor and client.

Processed invoices for payment – resolving issues of payment.

Resume: Maria Gela Page - 2 -

Typed contracts, getting estimates and proposals for work to be performed.

Maintained detailed calendar and contact list in Outlook.

Any and all administrative duties involved with asset management.

CBRE Consulting Group – Saddle Brook, NJ

Administrative Assistant to Executive Vice President

Position was changed from Admin to Sales Coordinator

Scheduled appointments, maintained day to day administrative duties.

Gathered and coordinated proposals to potential clients.

Prepared presentations for submittal to corporate accounts.

CBRE Melody Division of CB Richard Ellis - Saddle Brook, NJ

Administrative Assistant to the Executive VP Mortgage Banking

Downsized due to economic fall in mortgage banking

Handled the administrative functions of a six-member office that arranges commercial

mortgage financing for private and institutional clients. The position required strong

organizational skills and attention to detail.

Maintained all administrative functions of position:

Maintained executive calendar, appointment scheduling, customer and investor data base.

Processed invoices and accounts payable.

Typed, formatted and completed investment proposals for submission to investors.

Assisted in due diligence of loan transactions.

Organized meetings, travel arrangement and teleconference calls.

Maintained extensive file system, both electronic and hard copy.

Prepared and administered press releases for closed transactions.

Researched information on internet, as requested

Toys “R” Us - Wayne, NJ

Administrative Assistant to Director of Corporate Communications

Hired for 2 weeks – stayed for 6 months.

Maintained schedule, office organization, filing, phone call answering.

Reason for leaving: Permanent position would have been offered but

Toys “R” Us was going through a corporate change – had hiring freeze.

PK Welding, LLC – Garwood, NJ

Executive Administrative Assistant to President of Operations

Supported President of company with all aspects of office administration

Organization of complete office (i.e. set up files, customer accounts & phones)

Maintenance of day-to-day schedule and events

Accounted invoices and client database using QuickBooks

Submitted and reconciled expense reports

Maintained all office equipment and supply inventory

Set up administrative polices & procedure manual for office

Previous Experience:

The Actors’ Fund of America, Englewood, NJ - Assistant to the Administrator

IVI Business Travel Int’l, Rutherford, NJ – Executive Admin Assist to Regional VP

Matchbox Toy (USA), Ltd., Moonachie, NJ - Admin Secretary to Managing Director

Education: High School Graduate

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