Rosie Pantoja

*** ***** ****** **. ***********, CA 95076 831-***-****

ad35wl@r.postjobfree.com

OBJECTIVE

An aspiring team worker, hard working and dedicated professional who wants to meet the challenges posed in the industry and to contribute towards the growth of the organization along with self- motivation.

Skills

Bilingual

Microsoft Word, Excel Proficient

Accounts Receivable and Accounts Payable

Experience with QuickBooks, Navision, Donor Quest Dax, Sales Force, Sage, JDA, Pay.com Experience:

Select Staffing Accounts Payable Specialists Temp Job Oct 2023- Feb 2024/Temp Perform day-to-day financial transactions. Assist process, track, and record payments in an accurate, efficient in a timely manner in X3 Sage and Rillion Automation systems after approvals. Verifying of PO's, Verify supplier accounts, and resolve purchase orders, invoices, or payment discrepancies. Assist with month-end closing activities. Facilitate payment of invoices due. Perform related clerical duties. Monitor the Accounts Payable inbox. Performs related duties as assigned or as the situation dictates. Submit ACH's, Wires payments. Prepared & processes, print AP checks. Reconciling monthly statements & related transactions. Research & correct invoice discrepancies. Communicate with vendors regarding inquiries and missing invoices.

PVUSD - School Office Assistant Aug 2023 - Oct 2023 Watsonville, CA

Administrative support duties, reception, transcription of documents. Maintained document filing and basic recordkeeping. Performing secretarial activities for the after school Program on the area of assignment. Used Independent judgment in routine administrative matters Helped with correspondence and communicating with staff, Parents. Modern secretarial practices. Screened incoming calls, and visitors, Parents, evaluating importance of each and independently resolving issues. helped Timesheets

Employnet - HR Coordinator Temp Job Dec 2022 - June 2023/Temp Aptos, Ca

Reporting to the HR Director and the HR Manager. I coordinate onboarding new hires with orientations in English & Spanish. Maintenance of new and terminated employee files. Take inquiries, complaints of Employees. Enter, Update I-9’s, Coordinate Employee compliance Trainings and Certificate Tracker. Tracking monthly Employee Birthdays & Employee of the Quarter & other celebrations., Completing New Employee Profiles on Pay.com. Update Employees from Pre-Hire to Active in Pay.com Coordinate Employee Health Benefits folders & Tracker. Coordinate Employee demographics, Positions, labor allocations and offer letters in Pay.com. Update & track of 401K eligibility. Track sick time and vacation Accrual. Scheduling Managers reminders for: 2-week Dept. Orientations, 90 Day Performance Evaluations and 1 Year review Tracker. Checklist Completion for Onboarding and Termination. DMV Pull notice Tracker. Request Activation & deactivation of Employees from Exceedio Network. Request for Hires & Re-Hires on Pay.com Created New Hire folders. Reached out to Spanish speaking employees on workers compensation and help translate workers compensation information to them.

West Marine Accounts Payable Clerk Temp Job Nov 2021 -Nov 2022/Temp Watsonville, CA

Process invoice discrepancies -Unmatched and invoice /receiver variance. Resolve issues with vendors and West Marine associates. Process Vendor uploads. Process wire payments paperwork. Assist with month end closing. Excel problem solving skills. Matching Purchase Orders-3way with Receivers and invoices. Processing Payments.

1st Capital Bank Accounts Specialist Jan 2020 - Nov 2021 Salinas, CA

Accounts Payable, Getting proper approval prior to payment. Enter invoices for payment on Navigator, director systems. Submit ACH payments. Prepared & processes and print AP checks. log and mail out to vendors. Reconciling monthly statements & related transactions. Research & correct invoice discrepancies. Communicate with vendors regarding inquiries and missing invoices. Maintain the accounting email inbox. Run AP Report for review. Maintain vendor files Handle all incoming mail.

Silva Sausage Co. Accounts Payable Temp Job May 2019- Dec 2019 /Temp Job

Gilroy, CA

Full cycle of Accounts payable transactions. Reviews, sorts, and matches invoices, check requests, ensuring proper approval prior to payment, Wire and ACH transfers payments. vendor accounts by reconciling monthly statements & related transactions Research & corrects invoice discrepancies. Maintain files and documentation thoroughly and accurately, in accordance. Correspond with vendors and respond to inquiries. Helped Month End and audits when asked. Driscoll’s Accounts Payable Temp Job Feb 2017 - April 2019/Temp Watsonville, CA

Performed accounting and clerical tasks related to the maintenance and processing of AP transactions. Provide financial, clerical, and administrative services to ensure efficient & accurate payment of accounts. Reviews, sorts, matches invoices, check requests, ensuring proper approval prior to payment set up invoices for payment prepare& processes AP checks, wire transfers, verify vendor accounts by reconciling monthly statements & related transactions Research & corrects invoice discrepancies. Maintain files and documentation thoroughly & accurately, in accordance. Correspond with vendors & respond to inquiries. Month End. Goodwill Central Coast Administrator Clerk Temp Job July 2016 – Feb 2017/Temp Watsonville, CA

Determine /assisting in eligibility in the WIOA Program. Administer and / or schedule appropriate assessments, orientations, & workshops as necessary. Contact appropriate individuals for eligible training and follow-up with WIOA participants regarding necessary documents. Complete all paperwork on WIOA participants, develop electronic files, route necessary paperwork to the appropriate training provider, supervisor, or other partner agencies. Make documented contact as appropriate with each participant, follow up to determine what is needed from the individual for the continuation of application on file. Enter documentation of all contacts into VOS database in an accurate and timely manner. Maintain and update electronic files of WIOA participants as needed. Serve as Career Center representative at times.

Metech Recycling Accounting Administrator March 2016 -July 2016 /Co. Burnt down Gilroy, CA

Accounts Receivables. General Ledger. Credit and Collections via Calls & Email printing from ERP and mailing invoices to customers via US mail. Implemented PO’s for invoices & freight invoices. Submitted for payment on Navision. Open all checks, stamped, & matched to open accounts. Took Credit card payments over the phone. Customer service via phone with vendors & customers. Switchboard backup. Helped A/P with vendor checks final processing, separating stuffing and mailing.

S. Martinelli & Co. Administration Support, Customer Service October 2014 - March 2016 Watsonville, CA

Customer service, assist Human resources and payroll Dept, sales, invoicing, donation coordinator, reception, switchboard, filing, distribute incoming, outgoing interdepartmental mail, order supply Minutes for meetings, arrange luncheons, print badges for employees. AAA Insurance Administrative Support, Customer Service, Sales March 2013 -September 2014 Salinas, Ca

Performed for AAA NCNU Members’ various needs, including DMV transactions, cashiering, domestic travel preparations, underwriting support, front-line customer service, promote, and generate referrals for promotions, products, and services. Achieve both individual & departmental goals. Provided assistance in other offices from time to time. Made customer-service decisions within guidelines and confidently handled transactions independently.

Second Harvest Food Bank Accounting Coordinator June 2005 - February 2013 Watsonville, Ca

A/R and A/P Account Reconciliations Credit & Collections Bank Deposits Maintain Petty Cash Box, Cash Database Maintain General Ledger Work with Internal/External Customers Run Reports Postage Meter Prepare Vendor 1099's Inventory Product Reconciliations Maintain Donor database, General Ledger Merge files for TY letters, Data Entry and Basic Office Duties.

Education Cabrillo Community College September 1986-June 1989

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