QUALIFICATIONS SUMMARY

Driven, results-oriented Senior Executive Assistant and Project Manager with 25+ years of progressive experience in providing professional administrative services to business leaders and C-Level executives, driving innovation, development, and success in the computer software industry.

Proactive problem solver with sound judgment, strong critical thinking abilities, and a can-do attitude to achieve positive outcomes by implementing smart and strategic solutions in fast-paced and challenging environments.

Possess a proven track record of executing continuous process improvement projects, competent to work independently with minimal supervision, and proficient in performing as a part of a winning team.

Highly organized and detail oriented office executive with the capacity to handle multiple tasks, establish processes that maximize productivity, and proactively follow up with relevant contacts across multi-functional teams to meet targeted results.

Exhibit flexibility, diplomacy, and professionalism when conducting business transactions with internal and external people at all levels in ambiguous environments to establish and continuously cultivate profitable business relationships.

Equipped with superior written and verbal communication skills to collaborate and coordinate with multiple departments across the organization and prepare and deliver internal and external presentations as required.

AREAS OF EXPERTISE

Business Acumen Business Process Improvements Project Coordination Program Management Strategic Planning & Implementation Scheduling & Event Planning Travel & Logistics Management Sales Operations Management Leadership & Direction Client Relationship Management (CRM) Coordination & Collaboration Project Management Skills Onboarding & Training Continuous Process Improvement Calendar Management Resourcefulness &

Problem Solving Skills Integrity & Professional Discretion Prioritization & Time Management Skills

PROFESSIONAL EXPERIENCE

Gilead Inc., Foster City, CA (layoff) May 2023 - Oct 2023

Assistant Coordinator - Supported Executive Director in HIV/Covid/EV

Provide high-level administrative support to the Executive Director (personal errands)

Heavy calendaring, expense reports, travel arrangements, taking notes for meetings and tracking tasks.

Managed meetings, conferences, off-site planning and budgeting for all Directors.

Managed vendor database in Oracle and SAP

Managed and created Vendor purchasing orders for the quarter(s)

Google, Inc., Sunnyvale, CA (Contractor) Oct 2022 - Apr 2023

ABP - Support and Manage Three Senior Directors in Trust and Safety Org

Adobe Sep 2021-June 2022

Executive Assistant (contracted)

Provide high-level administrative support to three Directors and one VP within the Communications Org.

Heavy calendaring, expense reports, travel arrangements, taking notes for meetings and tracking tasks.

Managed meetings, conferences, off-site planning and budgeting for all Directors.

Managed vendor database

Google Inc., Mt View, CA August 2017 – Feb 2021

Administrative Business Partner (ABP)

Provide high-level administrative support to two Directors and one VP within the GTM sales operations organization.

Organize and control a complicated calendar of business activities, including local and international business travel arrangements. Travel globally and within the US to attend business meetings in various Google offices across the globe.

Direct organizational initiatives and projects, following the objectives and key results (OKR's) framework to execute strategies. Organize all-hands meetings, business reviews, offsite activities, and customer-related events.

Manage and maintain the teams' organizational charts, necessary distribution lists, and communications. Collaborate, partner, and follow up with key stakeholders and executive administrators on multi-dimensional projects.

Intapp Inc., Palo Alto, CA March 2016 – May 2017

Program/Project Manager for the Executive Office

Utilized superior communication skills to assist the President of Sales, Chief of Technology (Founder), and the Vice President of Marketing by supplying clerical support for all day-to-day activities, initiatives, and projects.

Planned and coordinated corporate events, sales roadshows, customer, executive, and board meetings. Organized and regulated highly confidential information for acquisitions and mergers. Established and cultivated relationships with vendors.

Attended and documented all the business reviews. Prepared and managed the fiscal year budget. Controlled and communicated sensitive data, business plans, strategies, and objectives to the relevant people.

Built and developed operational processes to organize functions and increase productivity. Arranged and oversaw all business-related trips and expenditures to ensure cost-effective ventures.

Stratford Schools Inc., Saratoga, CA February 2015 – March 2016

Project Manager

Delivered proactive administrative and reporting analyst support to the CEO, Founder, and Chief Academic Officer Executives, contributing significantly to the business operations, initiatives, reorganization, and transformation.

Handled sensitive information with a high level of discretion and confidentiality, especially decisions directly impacting the global operations, such as acquisitions and mergers.

Established operational processes to enhance productivity, promoting optimization and continuous improvements.

Scheduled and arranged board, team, and monthly meetings. Planned and organized events. Managed all travels and expenses.

Harmonic Inc., San Jose, CA August 2013 – February 2015

C-Level Worldwide Sales & Business Operations Support to the Executive Vice President of Worldwide Sales

Supported the Senior VP's and other teams in analyzing, planning, and executing cross-functional tactical day to day activities, sales operations, initiatives, and projects while working closely with C-level international customers and board members. Handled the communications and functioned as a partner to the EVP of sales and worldwide sales team.

Served as a Personal Executive Assistant by traveling with the executives to manage meetings, prepare presentations, and provide real-time and onsite customer assistance. Coordinated travel logistics while adhering to international travel processes.

Responded to and administered the VP's correspondence, emails, and voicemails. Managed the internal and external meeting schedules in an intricate calendar. Organized events, such as Presidents Club, sales kick-off, summits, and business reviews.

Directed the sales and operations onboarding, training, and professional development to ensure continuous business success. Spearheaded and implemented the Executive Briefing Center (EBC) and Executive Sponsorship Program (ESP), two new worldwide programs that optimize business efficiency. Hosted customers in the EBC as needed.

Anticipated company requirements, multitasking and prioritizing tasks, transforming problems into opportunities, ordering supplies, and opening and tracking purchase orders immediately.

Oversaw the budget management for the entire business unit, ensuring compliance and enforcing company financial policies. Tracked and generated sales reports. Collaborated with the marketing team to achieve sales goals.

Oracle, Corporation (Acquired Hyperion), Santa Clara, CA May 2007 – August 2013

Executive Assistant & Business Analyst to GVP of BI Americas & Area Vice President

C-Level Executive Assistant to the GM and Vice President for America's & Global BI

Provided administrative support to the management team in all sales operations, initiatives and projects. Delivered end-to-end assistance to the General Vice President during a challenging corporate transformation.

Directed all sales training and Hyperion Solutions projects. Coordinated offsite meetings by traveling to locations. Organized internal and external events to enable the business to accomplish relationship-building and marketing goals.

Managed the sales forecasting, territory mapping, and commission issues to aid in achieving each VP's targeted goals.

Oversaw the budget and expenditures, including travel expenses internationally and for all of the Americas region.

Generated sales requisitions to fulfill company needs. Maintained, owned, and updated the sales tools and training.

EARLY CAREER EXPERIENCE

Enterprise Sales, Hyperion Solutions, Santa Clara, CA August 2004 – May 2007

Marketing Specialist, Sun Microsystems, Menlo Park, CA August 1998 – October 2003

Marketing Rep, 3COM, Santa Clara, CA August 1996 – August 1998

EDUCATION

San Jose State University: BA, Early Childhood Education September 1992 – May 1995

VOLUNTEER EXPERIENCE

Director on the Board, DSTF (Non-Profit Organization), Santa Clara, CA May 2007 – September 2012

Oversaw the organization's activities and contributed by providing sound governance and analyzing executive performances and financial management to ensure sustainable resources and continuously pursue its mission.

Specialist, Standford Latch Key Program – Standford Hospital, Palo Alto, CA January 1994 – June 2000

Engaged with children aged 10 to 17 years old who did not have after school activities and were home alone by speaking with the designated child for 20 minutes or less on the phone, playing games, reading, assisting with homework, and other activities. Adhered to protocols of not discussing inappropriate topics such as sex education, family and personal issues.

TECHNICAL SKILLS

Workday Salesforce (SFDC) Webex Enterprise Software SaaS Microsoft Office Suite: Word, Excel, PowerPoint, Outlook Zoom

April C. Estrella

408-***-**** ad357z@r.postjobfree.com San Jose, CA 95124

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