Resume

Los Angeles Fort Wayne

Location:

San Diego, CA

Posted:

March 06, 2024

Contact this candidate

Resume:

Melvina Bridgess

619-***-**** ad3519@r.postjobfree.com

Summary of Qualifications:

I have an extensive background in supporting CEOs, Executive Presidents, and Executive Directors in meeting deadlines and/or time frames for various programmatic functions, reports, meetings, etc. I am proficient with MS Office Suite of programs and prepared and created slide presentations utilizing Microsoft PowerPoint and Excel. I have excellent interpersonal skills including tact, diplomacy, and flexibility, and am able to handle multiple projects and exercise good judgment in prioritizing tasks. ALWAYS DISCREET!

Education:

California College San Diego – Business Administration & Accounting, San Diego, CA (4.0 GPA) 2015 – 2016 Los Angeles Broadcasters – Radio & Television Broadcasting, Los Angeles, CA, 1991 – 1992 Merced City College – Acting & Theatre Production, Merced, CA, 1986 – 1987 Training/Certificates:

09/2017 - Feeding America Advocacy Academy, Certificate of Completion, Washington, DC 10/2013 - Accion Academy for Entrepreneurs, Certificate of Completion, San Diego, CA 10/2012 - Life Science Immersion Program Certification BIOCOM Institute / SDSU, San Diego, CA Awards:

03/2019 - Community Radio 95.7 FM - WELT “Rookie Producer/Host of the Year” Independent / Special Projects:

● Boss Women Podcast - A community of like-minded women and girls; individuals who believe in creating a more supportive, tolerant, and inclusive space for ALL. We empower women and girls to recognize and understand their own value . . . priceless. We facilitate mentor/mentee relationships between “seasoned” women and GEN-X, Z, Y, and Alpha girls! We want to inspire them to find their passion and purpose. We develop online content and programming that promote and empower women-led businesses, organizations, and entrepreneurs! We accomplish these things by marrying activities such as online events and altruistic fundraisers.

● Human Library – Fort Wayne: Participated in and moderated questions and answer discussion with local, state, and national political candidates August 4, 2018; Human Library is “designed to build a positive framework for conversations that can challenge stereotypes and prejudices through dialogue. The Human Library is a place where real people are on loan to readers. A place where difficult questions are expected, appreciated, and answered.”

● Fort Wayne African American Service Collaborative (FWAASC) that includes Iota Chi Omega Chapter of Alpha Kappa Alpha, Sorority, Inc., Fort Wayne Alumnae Chapter of Delta Sigma Theta Sorority, Inc., Fort Wayne Chapter of Indiana Democrat African American Caucus (IDAAC), The Fort Wayne Chapter of The Links, Incorporated. This event was to engage local citizens to cast informed votes in November 2018 election. 1 Page

Melvina Bridgess

619-***-**** ad3519@r.postjobfree.com

Professional Experience:

La Jolla Playhouse – La Jolla, CA 06/21 - 06/23

Board Liaison / Philanthropy Coordinator /Executive Assistant to Managing Director

● Concierge Ticketing – Board of Trustees and Major Gift Donors are offered access to the best seats because of their giving. The Philanthropy Coordinator will accept requests and work with Patrons Services to fulfill them. This could be for productions at La Jolla Playhouse, or House Seats on Broadway and beyond.

● Manage Performance Seat Reports for the Philanthropy team and organize the delivery of Notes & Chocolates for the productions for the Director of Philanthropy and Managing Director.

● Coordinate reserved performance parking for VIPs and FOH.

● Help drive Donor Stewardship for the Philanthropy Department, brainstorm new ways to steward our highest-level donors, and oversee the Philanthropy Assistant’s work on birthday cards, holiday cards, anniversaries, sympathy, etc.

● Ensures donor benefits and recognition are fulfilled on a regular basis by updating the Master spreadsheet to track season and production sponsors; using that information to formally acknowledge them as promised. This includes working with the Marketing team to create show posters, banners and overseeing acknowledgments in theatre programs, on event invitations, and maintaining current lobby displays.

● Actively audit the Philanthropy—and related—pages on the website and make recommendations on improving clarity and enhancing donor recognition and stewardship.

● Regularly monitor Trustee, donor, and prospect activity pulled from local and city-specific trade publications and other news sources, and update Department accordingly.

● Oversee and assist in the organization of Donor Trips.

● Compose and/or prepare routine correspondence including letters, agendas, and expense reports.

• Manage the set-up and breakdown of all Board meetings and various committee meetings (Executive Committee, Nominating Committee, and Philanthropy Committee) including submitting space requests, creating signage, handling all specific technical and administrative needs for the meeting, etc.

• Take minutes at board and philanthropy committee meetings and prepare for distribution.

• Handle all communications around the Board and committee meetings including sending out meeting notices, agendas, minutes, and handling all RSVPs.

• Manage all materials for the meetings, working with the Managing Director to create packets for Board meetings, and seeking the assistance of the Philanthropy Assistant in the preparations.

• Manage the online Board Portal by uploading files for all meetings and sharing files with the appropriate Trustees and staff members.

• Maintain the Board Book by updating materials regularly and distributing them to Board members.

• Maintain the Board email distribution list in Tessitura and Outlook.

• Maintain the Board Drive-by updating materials regularly including the Board roster, contact information, meeting materials, and tracking parking passes.

• Manage and handle other administrative tasks as assigned. 2 Page

Melvina Bridgess

619-***-**** ad3519@r.postjobfree.com

University of California San Diego (TES) – San Diego, CA 08/19 – Current Executive Assistant (Temporary Employment Services)

• Preparing financial statements, reports, memos, invoices letters, and other documents

• Answering phones and routing calls to the correct person or taking messages

• Handling basic bookkeeping tasks

• Filing and retrieving corporate records, documents, and reports

• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives

• Helping prepare for meetings

• Accurately recording minutes from meetings

• Greeting visitors and deciding if they should be able to meet with executives

• Using various software, including word processing, spreadsheets, databases, and presentation software

• Reading and analyzing incoming memos, submissions, and distributing them as needed

• Making travel arrangements for executives

• Performing office duties that include ordering supplies and managing a records database

• Experience as a virtual assistant

• Opening, sorting, and distributing incoming faxes, emails, and other correspondence Community Harvest Food Bank – Fort Wayne, IN 09/15 – 04/19 Advocate and Community Engagement Manager (Perm)

• Provide comprehensive support to assist CEO and Executive President in meeting deadlines and/or time frames for various programmatic functions, reports, meetings, etc.

• As Board Recording Secretary I developed a special events calendar for the Executive President to honor Board, Staff, and various types of major donors to include birthdays and anniversaries

• Attended committee and Board meetings, prepares and distributes meeting agendas, compiles and distributes notes of the meeting, maintains committee and Board documentation and correspondence files, and follows up on detail to maximize efficient operations

• In cooperation with the Executive President and CEO, securing funding from foundations, corporations, and individuals to support the programs and mission of CHFB

• Conduct community engagement services, experiences, and initiatives

• Develop and conduct speaker/ambassador programs that share CHFB mission and strategic goals; work with Executive President regarding solicitations, development, and utilization of CHFB brand

• Identify potential contributors for special project funds and support of ongoing operations through examination of past records, individual and corporate contacts, and knowledge of the service area

• NAP tax credit program administrator

• Make public presentations on behalf of CHFB and give facility tours; prepared all monthly, quarterly and annual reports as necessary/requested

• Work with Business Office Manager to create, monitor, and administer departmental budget

• Supervise and direct DonorQuest Database Assistant and Resource Development Assistant in all department matters

3 Page

Melvina Bridgess

619-***-**** ad3519@r.postjobfree.com

Artech Information Systems/Life Technologies - Cedar Knolls, NJ / Carlsbad, CA 04/11 – 09/14 Executive Assistant / Sr. Admin Specialist III (Govt. Contractor Consultant)

• Provided advanced assistance to a department by performing various complex administrative support functions, including but not limited to, analytical and specialized administrative duties to ensure efficient office operations.

• Performed advanced word processing and desktop publishing to include complex presentations, reports, spreadsheets, and graphs; transcribe information of a technical, confidential, and/or sensitive nature.

• Took meeting and/or conference call minutes. Draft, review and/or edit written material to ensure accuracy, neatness, correct punctuation, and grammar; recommend changes to improve readability and clarity.

• Research, compile, summarize, and analyze information to formulate correspondence and respond to various inquiries from internal and external customers.

• Coordinate, assist in planning, prepare agenda and monitor meetings; maintain calendars) and travel requests.

• Handle highly confidential, sensitive, and/or critical information, files, records and reports. Actively promote and ensure clear communication within the department and facilitate inter-departmental communication. Amylin Pharmaceuticals, Inc. - San Diego, CA 09/05 - 01/11 Sr. Admin Specialist (Perm)

● Maintain calendars and meetings for 3 Executive Directors and direct reports as needed.

● Coordinate and schedule complex onsite and offsite meetings; Secure meeting space, arrange for and /or handle food/beverage service and audio/visual needs; arranging complex travel logistics for managers and staff.

● Follow through with all details to ensure efficient and cost-effective travel; process travel expense reports, check requests, and other accounting forms according to company policy and followed through on routing and approval process to ensure timely disbursement or reimbursement.

● Prepared and created slide presentations utilizing Microsoft PowerPoint and Excel; gathered information and performed research to assist in report preparation, problem/question resolution.

● Create, generate and type complex correspondence, memos (may be asked to take and transcribe dictation), and other correspondence/documents; assist with and coordinate team building activities and event planning as needed; assist with special projects as needed.

Synergy Microsystems – San Diego, CA 08/03 - 07/05 Executive Assistant/Trade Show Coordinator (Perm)

● Duties include researching and identifying which shows most beneficial to the company to allow maximum exposure to technology industry and implementing from start to finish.

● Manage misc. printing, datasheets, correspondence & pricing materials.

● In charge of all phases of Time Accounting/ADP payroll processing.

● Assist Vice-President Human Resources with correspondence, benefits packages, & misc. duties.

● In charge of planning and coordinating company lunches, client/vendor meetings. 4 Page

Melvina Bridgess

619-***-**** ad3519@r.postjobfree.com

SPAWAR / Baum Romstead Technology Research Corporation – Fairfax, VA / San Diego, CA 01/01 - 05/03 Research Analyst/Assistant Program Manager (Perm)

● Conducted research and liaison with Program Managers within SPAWAR and its field activities to identify research and development.

● Coordinated the technical reviews/evaluations events for SBIR Advisory Panel.

● Prepared documentation on the SBIR program for submission to the Office of Naval Research (ONR) and proposal award approvals for the allocation of resources.

● Prepared documentation on the SBIR Program for submission to ONR; provided responses to contractors regarding proposal status; publicized the SBIR Program and highlights SBIR successes at conferences and tradeshows throughout the US.

● Maintained and updated the SBIR website database used by the Navy, Army, and Marines; Office of Naval Research, government contractors, & small businesses.

5 Page

Melvina Bridgess

619-***-**** ad3519@r.postjobfree.com

Professional References

Denise Barge, Entrepreneur

Amylin Pharmaceuticals

619-***-****

ad3519@r.postjobfree.com

Peer /Colleague

John O'Rourke, Television / Radio Station Manager

Allen County Public Library - 95.7 FM WELT

260-***-****