Curriculum Vitae

Suzan Salameh

T: +974-****-****

E: ad34zu@r.postjobfree.com

The Blue Group (01 December 2019 to 30 March 2020)

Position: Corporate Executive Secretary reporting to the Legal Department (Committees)

Notify Board members of meetings and includes in their agenda;

Arranged the structure of the company’s committees;

Sending calendar invites to all members of all committees;

Attending Chairman’s meeting and take notice to follow up.

Eversheds Sutherland International LLP (14 February 2018 to 30 November 2019)

Position: Bilingual Legal PA to the Managing Partner

managing diaries and organising meetings and appointments, often controlling access to the Managing Partner;

provide support for the Managing Partner, lawyers and consultants in amending and finalizing legal documents;

acting as a first point of contact: dealing with correspondence and phone calls;

booking and arranging travel, transport and accommodation;

organising events and conferences;

reminding the manager/executive of important tasks and deadlines;

typing, compiling and preparing reports, presentations and correspondence;

managing databases and filing systems;

implementing and maintaining procedures/administrative systems;

liaising with staff, suppliers and clients collating and filing expenses; and

miscellaneous tasks to support the Managing Partner (such as Suhour event – marketing).

Allen & Overy LLP (20 November 2011 to 10 December 2017)

Position: Office Manager and bilingual Legal Professional Assistant to a Managing Partner, Counsels and Senior Associates

day-to-day responsibility and oversight for local administration, operations, facilities management, staff supervision, finance, workflow management, and other tasks to ensure the effective operation of the Doha office consistent with global standards and local regulations;

primary liaison with global administrative teams and resources in areas such as Business Development, Technology, Accounting and Finance;

collaboration with Human Resources team on new hire induction and paperwork, record keeping, employee data requests, policy distribution and returns, mandatory training and tasks required for licensing; conducting and screening candidates for interviews in relation to Legal Professional Assistant roles;

liaising, negotiating with suppliers, local vendors, including coordination of various contract renewals; preparing and arranging registration forms together with all required documents to various vendors;

successfully negotiating with various hotels for corporate tying up and obtaining contracts with excellent corporate rates;

complete administrative support for the Managing Partner; also providing administrative and secretarial support to Senior Associates, Associates and other legal professionals;

in my role supporting the main partner and founder of the business, I provide an efficient, client-focused and professional administration service to all other fee earners in the firm to ensure optimum efficiency at all times;

managing the main partner’s diary taking into account priorities, interests and people, arranging meetings, preparing documents for meeting, arranging conference calls and international travel;;

supervising Guest Services Reception including asset management, office access control, meeting room management;

liaising with local and international clients, providing a high level of client service at all times;

maintaining and updating client files, documents and computer-based information;

managing the production of legal documents and all incoming communications;

corresponding with key clients locally and internationally, dealing where possible with initial enquiries or taking detailed messages for the matter to be dealt with upon the main partner’s return to the office;

organizing and maintaining the existing filing system accurately and efficiently, file management and recordkeeping consistent with policies and procedures;

maintaining and updating client details on the firm’s database;

ensuring the confidentiality and security of all practice and client data, documentation and/or information at all times; keeping accurate records of incoming and outgoing original and confidential documents;

worked within various departments such as Banking, Commercial, Corporate, Real Estate, Construction, etc;

producing various documents (house-style), working from notes, manuscripts and digital/audio dictation; amending and updating documents with track changes and using DeltaView document comparison software; assisting with pitch documentation, submission and PowerPoint Presentation;

working with other team members to provide a responsive and professional support service by prioritizing workloads to ensure efficient work flow;

using time sheet/tracking software ‘Carpe Diem’ to track/enter time spent on individual cases;

participating in the spectrum of tasks associated with our client billing and collection process and following up on any client queries related to payments; sending clear, polite emails to clients regarding payment queries and follow up with clients requirements regarding invoices and billings.

promptly answering telephone calls, taking detailed messages to be relayed to the relevant individual;

entering and recording clients/visitors details in the EPIC system;

opening, closing and archiving client files;

handling incoming/outgoing courier and other important mails;

reviewing incoming emails during fee earners’ absence, replies to client queries on instructions from fee earners during their absence.

dealing independently and correctly with standard correspondence; writing internal and external emails to finance and registry departments;

working in an orderly manner and efficiently controlling the progress;

complying with internal policies;

organising appointments with Ministries; writing application letters to the Ministries in Arabic;

translating short letters, Ministries’ forms from Arabic to English and for several clients from English to Arabic;

independently amending the Arabic text in documents as per the English amendments;

I have recently attended the Global Business Services Conference in Frankfurt, Germany “September 2017” in relation to Collaborating in order to Support Advance Delivery;

Simmons & Simmons Middle East LLP (01 July 2005 to 13 November 2011)

Position: Bilingual Legal Secretary and Personal Assistant to a Partner

sending clear, polite emails to clients regarding payment queries and follow up with client requirements regarding invoices and billing;

reviewing incoming emails during fee earners’ absence, replies to client queries on instructions from fee earners during their absence;

corresponding with finance department and registry;

drafting general client related correspondence;

electronic filing of fee earners’ emails;

arranging meetings, video conferencing, conference calls between clients and fee earners taking into account priorities;

organising fee earners’ business trips;

working efficiently and in an orderly manner to meet deadlines;

complying with internal policies;

good knowledge of the firm’s internal organisation and structure;

document management, word processing, drafting general correspondence and electronic mail management, correct use of grammar and spelling, taking great care in faxing, emailing and filing;

dealing independently and correctly with standard correspondence;

preparing documents for client meetings;

dealing with client queries in an effective manner and taking care to follow-up with clients;

sending clear, polite emails to clients regarding client's queries when agreed with fee earner; dealing efficiently with clients on phone and keeping colleagues informed

accompanying lawyers to client / Ministry meetings where Arabic skills are required to assist in translation / clarification of certain points related to client;

setting up appointments with a Ministry for fee earners,

writing application letters to Ministries in Arabic;

translating short letters, Ministry forms from Arabic to English and vice versa for several clients as well as internally;

independently amending the Arabic text in documents as per the English amendments; preparing bilingual documents for execution at the Ministry on special Ministry paper;

Special Achievement

Assisted in due diligence process of several banks in Qatar by performing below mentioned tasks:

translating the index of data room documents from Arabic to English and vice versa; and

compiling, indexing, filing soft copies / preparing hard copy files – large number of documents.

Al-Faisal Holding Company (March 2004 to June 2005)

Position: Bilingual Legal Secretary

filing, typing, sorting, recording and processing paperwork;

handling telephone calls and providing information requests;

arranging meetings for the Chief Legal Officer, fixing appointments, keeping an update of meeting record for the Chief Legal Officer;

managing calendars and scheduling;

general correspondence eg official letters etc;

translating basic documents;

handling travel arrangements and hotel reservations;

typing agreements and letters in Arabic and English; and

assisting the Chief Legal Officer in official arrangements.

Silver Arrow Company (July 2003 to February 2004)

Position: Executive Secretary

filing, typing, sorting, recording and processing paperwork;

handling telephone calls and providing information requests;

managing the diary of the General Manager, keeping an update of meeting records for the General Manager;

general correspondence eg official letters etc;

translating Arabic documents;

handling travel arrangements and hotel reservations;

Arabic and English typing; and

assisting the General Manager in official arrangements.

Universal School, an American Primary School (September 2002 to June 2003)

Position: Executive Secretary

correspondence in official letters;

Arabic and English typing;

managing the diary of the Principal with the Ministry of Education;

updating records of meetings for the Principal with teachers and the Ministry of Education;

filing, typing, sorting, recording and processing paperwork;

good communicator between children, parents with the Principal;

preparing notes for claims; and

assisting the Principal to arrange necessary programs and other extra curricular, activities for the School.

International Travel and Tourism (from March 1999 to March 2002)

Position: Secretary and Accounts Assistant

filing, typing, sorting, recording and processing paperwork;

Arabic and English typing;

handling telephone calls and providing information requests;

managing the diary of the General Manager, updating of meeting records for the General Manager;

general correspondence eg official letters etc;

preparing daily sales reports;

preparing of TKT stock and refund reports;

entering all Journal Vouchers;

handling the payments entries;

checking and entering the invoices;

preparing monthly report of TKT sales to the Airlines and travel agents; and

handling petty cash and preparing reports for cash expenses.

High Way Establishment (May 1996 to February 1999)

Position: Secretary to the General Manager

filing, typing, sorting, recording and processing paperwork;

handling telephone calls and providing information requests;

managing the diary of the General Manager, updating of meeting records for the General Manager;

general correspondence eg official letters etc;

handling travel arrangements and hotel reservations;

Arabic and English typing; and

assisting the General Manager in official arrangements.

Personal Data

Nationality

:

Palestinian (holding Jordanian passport)

Date of Birth

:

15 October 1975, Doha-Qatar

Visa Status

:

Family visa

Holding valid Qatari driving license

Professional skills

Microsoft Word

PowerPoint

Excel

Education

High School Certificate, Doha-Qatar 1993

Languages

Arabic: Fluent speaking and writing

English: Excellent speaking and writing

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