Maslina Bte Zulkiflee

Application for:Project Secretary

Professional Background

Maslina is an experienced administrator and assistant with more than 16 years' experience. She is an excellent communicator, good in planning, scheduling as well as an organized and punctual team player. Her experience and skills enables her to perform in one of various Petrochemical industries,FPSO Conversion Ships relating to various disciplines ie. Manufacturing, Technical, Maintenance and Operational services to the Oil and Gas related fields. Their main strengths have been Process Modules on topside of FPSO's and compressor packages. Her experiences will allow her to share and contribute in any Multinational Related industries.

Work Experience

Exyte Singapore Pte Ltd – Admin Assistant (23 September – 22 March 2023) – 6 months project.

- To input Daily Manpower Report based on subcontractors site work activities.

- Allocate/Update Seat Layout Allocation for all new hirers and transfers.

- To update Leave forecast/Project Telephone lists, email distribution list from MS Outlook of all Construction personnel.

- To populate Rota before month end, received from all disciplines departmental team.

- Review M&E Clearance form and to verify that all signed approval is in place, scan and save in Sharepoint site.

- To handle on all building facilities Maintenance issues.

- Booking of Meeting rooms via MS Outlook.

- Stocktake of all pantry and Stationary items.

- Any other adhocs. admin work needed from Construction Mgrs and Team. Boskalis International(S)Pte Ltd-Project Secretary (21 Dec 2021-31 June 2022) TSHD Prins Der Nederland Project

- Responsible for int/ext.coordination and communication for preparation based on the latest Keppel yard entry requirement prior for staffs onboarding processes.

- Collating and preparing all documentation ie.-Application for Kepel Pass,LOI,PPE Form. To ensure that overseas project team which comprises approx.80 personnel, have a valid Short term visa pass to cover the work activity capped within a year period.To register via an Online Full Safety Induction training for Project Team,

- All input personnel details and ART results are to be updated in Nominal Roll excel template which and to be submitted Keppel Yard-to MOH twice weekly basis.

- To coordinate DDO requests application by local subcontractors and to direct the correct route based on company's workflow.

- Broadcast to Security and request approval from Keppel Project Manager prior to all visitors coming on board the vessel.

- To ensure execution of tasks are met in accordance to the company policies, SOPs and adhering to MOM rules and regulations.

- Replenishing stocks (Safety PPE equipment's, Pantry Items,Office Stationaries).Preparing vessel tag badges (gangway,tally box) for sub/ overseas contractors,VIPS, visitors. To Update Telephone lists.

- Any other assigned duties and responsibilities required by superior/project managers. Lakler S.A./Mitsui O.S.K.Lines Ltd-Project Secretary(23 Aug2021-25 Oct 2021)FSRU MOL Challenger

- To support onboarding of New Personnel and for Visitors into MOL FSRU Challenger at Keppel Shipyard.To prepare and collating of onboarder's Applications PPE Forms,Letter of Indemnity,MTI, SHN Invoice and to make sure Gate Clearance procedures are in place.

- STVP [Short Term Visit Pass] = To follow-up from overseas personnel applications via online extension of stay prior submission to EDB's approval for extension.

- To Register via link for HSE Induction training. Collection of HSE Sticker and Gangway Tag badges which enable them to have access onboard the vessel.

- Purchasing of Stationery/ PPE.Booking of meeting rooms to cater for co-worker's collaboration with vendors/subcon-Weekly MOL Meeting.

- RRT report submission to Keppel twice weekly. To update PCR and ART Schedule for each team member on board.

- To record daily disinfectant checklist for High Touch Point Area(Office)-Covid 19 Audit HSE Spot Checks.To order lunch daily for the team via Food Panda or Grab. Companies

Represented

Exyte S’pore P/L

Boskalis/TSHD PDN

Lakler S.A./Mitsui

OSK Lines Ltd

NUS

ExxonMobil AP P/L

McDermott AP P/L

SBM c/o Kepl

Gas Services Int’l

Royal Resorts P/L

Comfort

Transportation P/L

Indeco Engineers

Atron P/L

NUS-Admin/Scan operator (7 July 2019-31 Jan 2021)

- Document preparer. Scanning both hard copy and PDF

- Data validation.Support urgent request

- Document retrieval to and from. Filing and archival

- Ensure meeting SLA & KPI set by NUS

- Reporting to scanning station supervisor.

- Other supporting roles as required to support ops team. Exxon Mobil Asia Pacific Pte Ltd-Site Admin Assistant(Contract) for E&PS Major Project(22 Oct 2016-4 July 2019)

- Calendar/Email management for Manager &team

- Interface with senior management and key stakeholders

- Screen calls,manager correspondence and vet problems on behalf of manager/team

- Submit E-Requests for the team as necessary (access to relevant folders, software ie. MS Project)

- Organize meetings i.e.. Book meeting rooms,skype calls,teleconference etc.

- Coordinate all travel&accommodation with Amex.Reconcile corporate Amex account for manager and prepare e-speed buy sys. on a monthly basis

- Liaising with mobilizations team on all new starts coming into the division on PC,

- Lan ID, telephone setup and setting up workstation/office for new start personnel.

- Organizing visitor passes for team visitors from other locations(Brisbane,Houston)

- Assisting team member with internal reporting data entry

- Upload team/project documents to SharePoint and organize EMCAPS (internal process) information. To assist Manager and team as directed. McDermottAsia Pacific Pte Ltd-Marine Diving Administrator (5 May 2005-13 Mar 2015)

- To update and record for HSE Statistics report base on the number of daily personnel timesheets verified by the barge superintendents or the OCM on monthly basis

- Assist the logistics supervisor on the updating of the matrix of all divers details and the status of every individual time off/start rotation/relief and mob/demobilization dates.

- General secretarial duties including organize meetings,calls,SPORTS citrix program Responsible for working with Business Managers and Regional Marine Manager to design and gather documentation as requested by Houston team and will actively participate in build-out actions.

- Manage permissions and security for areas, be the central point of contact for the region and work directly and continually with regional Business managers to ensure business needs are met and delivered through utilization of the Marine Portal. Single Buoy Mooring Inc.c/o Keppel Shipyard - Project Secretary to Conversion Site Manager.(Aug 2001-11th October 2003)-2 YEARS CONTRACT.(FPSO Brazil, Marlim Sul & Brazil Project)

- Prep. Of Welcome Pack for New Arrivals

- Employment Pass application &Cancellation

- Social Visit extension with Jardine

- Arranging of hotel accommodation for new arrivals/visitors

- To prep individual. File for each personnel with record of passport details, apartment lease, car lease, EP application etc.

- Schedule on follow-up rotation for personnel on R&R/holidays

- Spreadsheet for tracking of personnel arrivals & departures

- Organize travel with Monaco travel department for the R&R & other HR duties.

- Assisting the Engineers among various disciplines(Mechanical,Structural,Piping, Hull/Accom.&Painting) with the various documents pertaining to the Projects concerned.

- Issuance of the Site Instructions for verifications and transmission to Keppel Shipyard

- Receiving from Keppel the Request Clarifications to be reviewed&executed for documentation purposes

- To segregate the Inspection Request form and Work Clearance form to be transmitted from Kep to various designated disciplines. Keeping track of all the visitors/access passes for the sub-contractors on board the vessel. Other general administration duties. r

Companies

Represented

Gas Serv.Intl(S)P/L-Doc.Assist/Secretary to QC Manager(June 1996-April 2001) Royal Resorts Pte Ltd-Contract Secretary(Jan 1995-Dec 1995) Comfort Transportation Pte Ltd-Customer Service Rep.Night shift(Aug.1993-Oct.1994) Indeco Engineers Pte Ltd-Admin Assistant(Sep.1991·April 1993) Atron Pte Ltd-Receptionist/Admin Assistant(April 1984-Dec.1987) Professional Affiliations &Education

General Cambridge 'O' Level-St.Thomas Secondary School PSLE-Raffles Girls School

LCCI-London Chamber of Commerce Certificate

Full Private Secretarial Diploma-BMC International College SIM-Singapore Institute of Management

Companies British Council:Success:For Secretaries & Admin Professionals&Business Writing Essentials Represented /

Professional

Affiliations &

Education

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