Administrative Assistant Data Entry

Boules B. Assaad Shehata

****.******@*****.***

Dear Hiring team,

I am applying for the Administrative Assistant position at your Company. I believe my experience in a similar role will be valuable to your company.

Before working as a teacher, I worked in this position with a couple of companies such as Howard Harbert Jones, Hughes Aircraft, and General Dynamics. I performed many administrative assistant tasks to help everyone achieve their administrative goals utilizing my professional capabilities.

I can perform all administrative work using my professional computer skills, such as typing Word documents, creating Excel sheets, preparing PowerPoint impressive presentations, filing, organizing, and archiving documents. My role was to help whoever needed my support to achieve their administrative work.

I enjoyed my time in this position because it allowed me to develop my technological skills as I hold a Master’s Degree in Educational Technology and Instructional Design. In addition, I excel in time management and communication skills.

I can also edit audio and video clips. I am also very well organized in filing company documents as all documents and correspondence are important to the company, and having a clean and organized filing system was vital to their success.

I am legally present in the USA with my Employment Authorization card (copy available upon request). Currently, I am in Pennsylvania, but anyway, I am moving to Orlando Florida very soon.

I have attached my resume for your review. I would welcome the opportunity to learn more about the company's needs and to discuss this position further.

Sincerely,

Boules Shehata

Ps. I am ready to relocate to my new job’s location

BOULES (Paul) BOSHRA ASSAAD SHEHATA

****.******@*****.***

Tel.: 937-***-****

OBJECTIVE: Challenging position in a company offering growth as an Administrative Assistant, or Data Entry. As I am capable of performing the below tasks:

Format documents, presentations and reports in Word, PowerPoint and Excel to meet Firm standards, Anticipating needs and solving problems, Proofread and edit documents and reports, Process, scan, and manage documents, Process invoices and statements on a weekly to monthly basis, Maintain and stock common areas such as workroom and supply room, Print and bind reports and documents, Manage outgoing mail and create shipping labels Manage multiple calendars; arrange meetings, webinars, conference calls, and video conferences (Zoom/Skype/MS Teams), Assist with travel arrangements, Data entry, Other administrative duties as assigned.

EDUCATION: M.A. Educational Technology & Instructional Design:

Michigan State University, 2001

B.Sc. Civil Engineering: Ein-Shams University - Cairo, 1981

Building an Interactive Website: University of Merryland, USA, 1999

Management Courses: American University In Cairo, 1989

System Analysis & Design: IBM Corporation, 1993

Programming in Clipper: IBM Corporation, 1993

LANGUAGES: Arabic and English fluent (written and spoken)

French poor

Experience:

* Cairo Covenant School

K-12 Computer Teaching, Math Teacher & Health Teacher, August 2019 – June 2023

* Int’l School Of Egypt

M/S & H/S Computer Teacher, August 2015 – March 2019

* Cairo American College

M/S Computer Teacher & Technology Support, August 1997 – March 2015

* Audio Technology

Audio/Video System Design Engineer-Sales Engineer, July 1996 -August 1997

* International Publications Ltd.

Export Sales Manager & Data Processing Supervisor, Sept. 1991-July 1996

* Hughes Air-Craft Systems Int'l

Logistics Controller & Software Maintenance Specialist, Feb. 1990 – Aug. 1991

* Carrier Air-Conditioning Egypt

Logistics (Import) Manager, November 1988 - January 1990

* General Dynamics Services Company (Egyptian Tank Program)

Maintenance Specialist & Logistics Controller, July 1987 - November 1988

* Howard Harbert Jones

Civil Engineer, later Computer Operator, August 1983 - July 1987

Computer Experience

Software Programs:

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Adobe Photoshop

Adobe Photo Deluxe

Adobe Premiere

Adobe PageMill (Web Design)

Macromedia Dreamweaver (Web Design)

AppleWorks/ClarisWorks

Filemaker Pro

Inspiration

Eudora Pro

Technology Support:

Maintaining 100+ computers in the Middle School, creating and maintaining 390 student user accounts, installing iMacs/PCs/printers in computer labs, controlling & maintaining Middle School Servers.

Conduct individual instruction in software use with teachers, Meet regularly with the classroom teachers to determine appropriate grade level/subject area software to be introduced, Installing software on the computers in both labs and classrooms, Fix minor hardware problems, troubleshoot all Mac/PC Computer software on Middle School Campus

* Recommendation Letters are available upon request *

CAIRO COVENANT SCHOOL - CAIRO, EGYPT

August 2019 – June 2023

Boules (Paul) Assaad Shehata

COMPUTER TEACHER

MATH TEACHER

HEALTH TEACHER

INTERNATIONAL SCHOOL OF EGYPT - CAIRO, EGYPT

August 2015 – March 2019

COMPUTER TEACHER

CAIRO AMERICAN COLLEGE (CAC) - MAADI, EGYPT

August 1997 – March 2015

Boules Boshra Assaad

As COMPUTER TEACHING & TECH SUPPORT

1.Teach Students at Computer Lab.

2.Conduct individual instruction in software use with teachers and support staff, e.g. FilemakerPro (database), scanning, Digital Video editing, Digital Photo editing, various slide show software and other software.

3.Organize and monitor use of the computer labs by faculty and students.

4.Plan for future hardware and software requirements, and place purchase orders.

5.Meet regularly with the classroom teachers to determine appropriate grade level/subject area software to be introduced.

6.Review new software prior to use.

7.Troubleshoot all Mac Computer software on Middle School Campus.

8.Fix minor hardware problems.

9.Installing software on the computers in both labs and classrooms.

10.Monitor the computer lab during open lab periods for classes, individual students, faculty and other classes that might schedule the lab.

AUDIO TECHNOLOGY

July 1996 -August 1997

Boules Boshra Assaad

As AUDIO/VIDEO SYSTEM DESIGN ENGINEER / SALES ENGINEER

1.Make Sales call to customers

2.Visit customers & persuade them with company's systems.

3.Follow-up customers till obtain purchase order.

4.Design Audio System & Security Video System.

5.Type the offer.

6.Make system offer for customer

7.Follow-up the import of order from suppliers abroad or local purchase of system supplementary tools & apparatuses.

8.Follow-up system installation in the customer's field.

9.Follow-up terms of payment with customers.

INTERNATIONAL PUBLICATIONS LTD – Maadi, EGYPT

September 1991 - July 1996

Boules Boshra Assaad ...

As EXPORT SALES MANAGER

1. Responsible of correspondence with Enterprises, Organizations and Universities all over the world, selling to USA, Canada, all Europe, Australia and some countries in Africa.

2. Persuade them with special or different service than that of the market (price, time, service), according to the survey made, trying to maintain them as customers.

3. Follow up the "Purchasing" department, the "Stores" and "Packing" departments, then our "Exporting" agent proceeding with the orders.

4. Following up the Invoices and Debit Notes with the customer afterwards to collect credits (sometimes in advance).

As DATA PROCESSING SUPERVISOR (Computer)

1. Training the staff on the company software such as:

MicroSoft Word, Quattro Pro 4 & Nasher (Arabic).

2. Trouble shooting any software problems.

3. Minor hardware repairs.

4. Installing new equipment & printers.

HUGHES AIRCRAFT SYSTEMS INT'L

Boules Boshra Assaad ... February 1990 - August 1991

As LOGISTICS COORDINATOR

1. Coordinating bids for the constructions needed in the project contract with the Air Defense Authority.

2. Controlling and developing of "Master Inspection Program and Record" and "Master Segment Inventory" (reading from the Blueprints) for each segment of the Radar Battalion program No. 776 in Egypt.

3. Responsible for issuing "Incoming Inspection Report" for the army signatures (Customer) using DBase VI & III+, and "Detailed Equipment List" for the use of Sites Managers for all project segments.

4. Responsible for visiting some of the 95 sites all over Egypt for Inspection & Verification of equipment & materials on sites.

As SOFTWARE MAINTENANCE SPECIALIST

1. Teaching and Training the company staff and newcomers with all software programs necessary for their usage.

2. Troubleshooting of Operating System problems and any other software used by the company (DOS, word-processors, Lotus, DBase III+, DBase IV, ... etc.) on "IBM" and "Macintosh" PC Computers.

3. Dealing with viruses: Detecting and Cleaning.

4. Installation of new computers or printers along with the right connectors & interface cables.

5. Initializing new computers, loading them with all necessary software.

CARRIER AIR-CONDITIONING EGYPT

Boules Boshra Assaad ... November 1988 - January 1990

As LOGISTICS (Import) MANAGER

1. Responsible for obtaining Rock Bottom Prices for the company quotations from all other Carrier Int'l Companies in U.S.A. Italy, France and Japan, along with other Int'l Air-conditioner supplying companies.

2. Responsible for placing Imported Purchase Orders from different Int'l companies around the world, for all heavy air-conditioning units along with compressors, chillers, air condensing units, fan coils and their accessories and parts.

3. Responsible for Following up the Imported Purchase Orders communicating through telephones, faxes and telexes to maintain best delivery time, best freight rates and minimum demurrage fees.

4. Responsible for dealing with the company's Commercial Agent Following up letter of Credits establishments.

5. Responsible of dealing with the company's Clearing Agent Following up all clearing procedures.

6. Responsible of all Local Purchasing of air-conditioning spare parts, tools and compressors for the company for use, and also to be resold in the market for higher prices.

7. Wrote all the Programs needed for the Logistics Department on the different applications such as D-Base and Lotus.

8. Responsible of all Periodical Reports including Spare Parts Purchase Order Status, Fees for the Commercial Agent, Reports presented to Carrier Int'l in the U.S.A. and to each of the other suppliers, Reports presented to our Major Customers for following up their orders.

GENERAL DYNAMICS SERVICES COMPANY

Egyptian Tank Plant

Boules Boshra Assaad ... July 1987 - November 1988

As CIVIL MAINTENANCE SPECIALIST

1. Developed and implemented a housing maintenance work control system including regular maintenance and preventive maintenance.

2. Provided supervisory guidance for a crew of 25 maintenance technicians with different trades, such as: Plumbers, H.V. & A/C technicians, Electricians, Carpenters, Appliances Repair technicians, Painters and Communication technicians.

3. Developed Purchase Requests for all maintenance tools, equipment, appliances, house-hold items and recreation equipment.

4. Coordinated and scheduled vehicle maintenance; controlled transportation dispatch logs, entering vehicle mileage and maintenance schedules into computer and provided reports helpful in developing Vehicle Pool.

Working on the Computer:

Provided computer operation in DOS, Lotus, Data Ease and Word-Processing application programs to the members of the staff (10 members).

Developed numerous maintenance reports needed in supporting the department with information and help in scheduling and taking decisions.

Worked on IBM personal computers, Programmed on Data Ease for ware-housing, apartments and vehicles maintenance.

GENERAL DYNAMICS SERVICES COMPANY (cont'd)

Egyptian Tank Plant

And As LOGISTICS CONTROLLER

1. ASSET CONTROL SYSTEM

a. Tagging all assets

b. Cardex System

c. Computer System

d. MTO (Move Ticket System)

e. Kit Item System

2. EMPLOYEE SIGN REPORT SYSTEM

a. All Residential Units

b. Office Sign Report

c. Maintenance Sign Report

d. Recreation Sign Report

e. Clinic Sign Report

f. Ware-House Sign Report

3. PURCHASE REQUISITION SYSTEM

a. P.R. Log System

b. P.R. File System

4. PURCHASE ORDER SYSTEM

a. P.O. Log System

b. P.O. File System

5. RECEIVING REPORT SYSTEM

a. NPO File System (less than 1,000 U.S.$)

b. ETP File System (more than 1,000 U.S.$)

c. Detroit File System

d. ETP Receiving System

e. Maintenance Fabrication Furniture

6. PETTY CASH

a. Vehicle Expenses

b. Prices Control

c. Maintenance Expenses (Prices, Stock, Work Orders)

d. Custodial Expenses

e. Receiving Reports for all Petty Cash Items

f. Code Distribution System

aa. Log System

bb. Computer System

7. COUNTRY STORE

a. Check Inventory

b. Shelving System

c. Pricing System

d. Selling Procedures

8. WARE-HOUSE SUPERVISING

a. Supervising over Warehouse men.

b. Checking Bench Stock

c. Controlling Receiving/Delivery Actions

HOWARD HARBERT JONES

Rod El-Farag Water Plant Expansion Project

Cairo - EGYPT

Boules Boshra Assaad ... August 1983 to July 1987

As CIVIL ENGINEER

a. Read drawings and blue prints

b. Supervised over 5 site foremen and 35 labors (carpenters, steel fixers, concrete pump drivers) in the construction of water clarifiers.

c. Writing daily construction report.

As COMPUTER OPERATOR

a. Operated Burroughs B-20, B-90, IBM personal computers.

b. Controlled and was responsible for all computer operations related to Material Control Department

c. Got acquainted with BASIC (fair), and COBOL (poor) languages composing some structural and commercial programs.

d. Worked for Accounting and Payroll Department on the Borroughs B-90 computer and have a lot of payroll experience.

e. Assisted Schedule Engineering Department (Project Control Dept.) in their reports and programs related to the CPM (Critical Path Method).

f. Responsible for all computer work of Quality Assurance Dept.

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