Ronda S. Mayeaux

Phone: 323-***-****

Email: ad33w2@r.postjobfree.com

Objective/Overview: A seasoned professional with many years of experience supporting senior level executives and managers seeking a challenging new position with an emphasis on Office Management and Executive Administrative Assistant; highly motivated, proactive and detail-oriented team member with executive level communication and organizational skills; thrives in a fast-paced environment with changing priorities and maintains composure under pressure.

EXPERIENCE:

Academy Museum of Motion Pictures – Contractual Position – AppleOne Temporary Agency

Los Angeles, CA

1/22/24 – Present

Executive Assistant

Supporting the Vice President of the Curatorial Department

Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf

Maintaining comprehensive and accurate records

Performing minor accounting duties

Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

Answering phone calls in a polite and professional manner

Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department

Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

Wilder’s Preparatory Academy Charter School – Contractual Position – AppleOne Temporary Agency

Inglewood, CA

4/23-8/23

Administrative Assistant

Supporting Front Office Main School Campus

Supporting the main campus front office with daily administrative task

Welcome visitors; serve as gatekeeper to address questions and minimize interruptions of the school administration

Enter information daily into to the daily health/incident/discipline logs

Ensure that the school’s physical environment is at all times neat and orderly including but not limited to reception, administrative areas, waiting area, and staff workrooms

RSQ for school needs from vendors and contractors

Answer phones, redirect inquiries as may be appropriate and relay messages to staff in a timely manner

Set up substitutes with information on lesson plans, maps, emergency information; troubleshoot substitute teacher/instructional aide coverage to minimize impact on school administration

Receive, distribute mail, deliveries and process packing slips

Maintain complete sets of commonly used forms for staff and families

Los Angeles Area Chamber of Commerce – Contractual Position- AppleOne Temporary Agency

Los Angeles. CA

3/23-4/23

Administrative Assistant Supporting

Vice President of Global Trade & Foreign Investments

Supporting the VP of Global Trade and Foreign Invest with daily administrative task

My position coordinates, implements and provides administrative support for various projects, activities and all aspects of development functions

Administrative support and office duties for the department of Global Trade

Coordinating annual events, retreats and luncheons and activities for the department

Demonstrating excellent computer skills generating correspondences, certificates and scanning documents

Heavy calendaring for the department

Set up and tear down all meetings

Manages expenses

Provides budget updates as requested

Manages travel and personal reimbursements

Responsible for standard and express mailings

Support in preparing packages, invitations, thank you cards and letters, and other stewardship items, as needed

Assists with meeting reservations

Keck School of Medicine – Radiation Oncology Department – Contractual Position – Infojini Temporary Agency

Los Angeles, CA

7/6/22 - 3/8/23

Executive Assistant Supporting:

Chair off Radiation Oncology Department

Senior Clinical Administrative Director – Radiation Oncology Department

Supporting the Chief, Director and all doctors in the Radiation Oncology Department

My position coordinates, implements and provides administrative support for various projects, activities and all aspects of development functions for assigned area

administrative support and office duties for the department of Radiation Oncology

Coordinating annual events, retreats and luncheons and activities for the department

Demonstrating excellent computer skills generating correspondences, mail merges, certificates and scanning documents

RSQ for business needs from vendors and contractors

Heavy calendaring for the Chief and Director of the department

Set up and tear down all meetings

Manages expenses

Provides budget updates as requested

Manages travel and personal reimbursements

Responsible for standard and express mailings

Support in preparing packages, invitations, thank you cards and letters, and other stewardship items, as needed

Assists with meeting reservations and all travel arrangements

Responsible for mapping meetings and coordinating any travel arrangements including air travel and hotel accommodations and reservations

Maintain office files and electronic databases

Oversees office equipment and machinery, coordinates technical service and repairs, as necessary

Prioritize different projects other duties or special projects as assigned

Works remotely one day a week

Maintains a professional demeanor and polished appearance at all times

Perform other related duties as assigned or requested

Kaiser Permanente Los Angeles Medical Center – Contractual Position

Los Angeles, California

4/2021 to 6/22

Administrative Specialist III Supporting:

Special Needs Program

Inpatient Palliative Care

Mental Health Center – Inpatient Psychiatric Hospital

Provides advanced administrative support associated with office operations. Deal with complex and confidential departmental information

Essential Responsibilities: Complete special projects/adhoc reports, including designing graphic presentations, as delegated by management. Orchestrates and organizes project meetings, schedules, provide materials such as agendas, timelines, reports, presentations, and minute meeting

Use a variety of software programs to compose letters/prepares reports for executive/manager review. Maintains confidential department files and records

Maintains manager/executives’ calendars; arranges meetings, conference and travel itineraries. Screens telephone calls/visitors to refer to appropriate staff member. Interprets policies and procedures in response to inquiries

Provides information to top level management, reviews/screens manager/executive mail, research issues and provides recommendations. May provide training/direction to other non-exempt personnel.

Strong customer service skills to communicate effectively with all levels of management internal and external. Take initiative to research and prepare reports

MHC duties include: Supporting the Rehabilitation Department in ordering supplies for psychiatric patients; Placing service tickets; Manage the Rehab employee files; Managing list of homeless discharges for psychiatric patients along with the caretaker list specifically for the psychiatric population

AppleOne Agency

First Service Residential – Metropolis Tower 1

Los Angeles, CA 90017

1/2021 – 3/2021

Residential Relations Attendant

Demonstrates superior customer service at all times and a genuine desire to serve

Warmly greets and directs residents and guests arriving to or departing from the property

Maintains an active presence at the Front Desk. Monitors and announces visitors and controls access to the property. Reviews access control cameras frequently and reports any suspicious activity according to Front Desk procedures

Handles all concierge duties with enthusiasm including, but not limited to; processing incoming mail and outgoing packages; answering questions, making recommendations, and making arrangements on items such as transportation, restaurant reservations, personal shopping, health and beauty services, and cultural events; travel and meeting planning; delivering dry cleaning; and coordinating housekeeping or other community-specific services

Possesses an in-depth knowledge of the attractions, nightlife, and special services of the surrounding area in order to enhance a 5-star residential-living experience

Maintains familiarity of all community amenities and activities. Gives directions to amenities and events within the property

Adheres to all Front Desk procedures including, but not limited to reviewing and completing Daily Activity Reports (DAR); completing incident reports for management; and responding to emergency situations.

Adheres to company standards for resident and guest services

Undertakes administrative tasks related to the Front Desk and back-of-house operations as requested.

Ensures that resident and guest concerns are resolved in a professional and timely manner. Reports to General Manager and/or Lead Concierge any resident or guest dissatisfaction

Maintains a professional demeanor and polished appearance at all times

Assists in the training of concierge staff

Follows safety procedures and maintains a safe work environment

Performs other job-related duties as directed

West Basin Municipal Water District

Carson, CA

10/2015 – 2/2020

Administrative Assistant l

Assist the Board Secretary and departments in the implementation of all administrative duties.

Interface with all levels of management exercising a high level of confidentiality.

Demonstrating excellent computer skills generating correspondences, mail merges, proclamations, certificates scanning documents, binding and printing books for the Engineering and Conservation departments

Generating name badges and tent cards for meeting and visitors

RSQ for business needs from vendors and contractors

Maintain the inspection trips master lists database for 2 Board Director’s

Prepare invitation, confirmation and letters of regret to the trip participants

Setting up and greeting all participants in the early morning hours of the inspection trips

Schedule meetings in Outlook and travel arrangements

Attend Outreach Community Events representing West Basin Municipal Water District.

Set up and tear down all of Board and Committee Meetings

Processing invoices for the food ordered for the meetings

Interact with the vendors on a regular basis

Order office supplies, order lunches for board, committee and staff meetings, setting up and tearing down meetings

Provide administration assistants to all departments at West Basin

American Diabetes Association

Los Angeles, CA

1/1994 – 11/2014

Office Manager/Executive Administrative Assistant

Assistant to Executive Director, Director of African American Programs and Director, Marketing & Communications

Provided direct assistance to the Marketing & Communications Director and Executive Director in the implementation of policies and procedures social media input, prepared documents for presentation to the Board

Data administration and coordination of meetings

RSQ for business needs from vendors and contractors

Acted as liaison between office of the Executive Director, all ADA LA departments, major donors, and the general public

Provided supportive discussions to diabetes patient dealing with emotional issues related to their diagnosis.

Spearheaded special projects as assigned by the Marketing & Communications Director and the Father of the Year, Annual Walk and Bike Ride events

Interfaced with all levels of management exercising a high level of confidentiality

Managed the office, vendors, IT and all customer service inquiries

Responsible for Social Media and Community Leadership Board PowerPoint presentations

Travel arrangements, bookkeeping, correspondence City/County Government and Board members

Budget reports, development files, accounts payable, maintain calendars, vendor contracts, proposals, telephones and files. Assisted with signature fundraising events including event registrations and all administrative duties

Supervised volunteers (200 volunteer database) with projects handled within and outside of the office

EDUCATION:

P.A. Douglas – Administrative Professional Accreditation

P.A. Douglas – Professional Administrative Certification

SkillPath Certificates

Transwestern Institute Business & Office Management

Manual Arts High School

Crisis Prevention Intervention Training – for de-escalating psychiatric patients

*EXCELLENT REFERENCES AVAILABLE UPON REQUEST*

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