IDA N GLADYS

** * *****, ** **** ROAD, JAWAHAR CAMPUS JAWAHAR NAGAR, Chennai 600082

(H) 044-******** (C) +91-984******* ad33kk@r.postjobfree.com Professional Summary

Senior Executive Assistant supporting top-tier Executives / Program Manager – Administration, CSR, Employee Engagement,

Diversity/Inclusion, Business controls / continuity Skills

Work History

Executive Assistant to the COO since April 2019

Guardian India Ltd, Chennai

Program Manager - Business Controls / Continuity 06/2016 to Current Hewlett Packard Enterprise – Chennai, Tamilnadu

- Audit EEM reports approved by Ops. / Functional Managers, report discrepancies and suggest corrective measures to ensure policies are strictly adhered to save on cost

- Audit / report deviations of E Bens claims approved by Ops. / Functional Managers

- Co-ordinate international travel, ensure adherence of travel policies - one point of contact for entire HPE at Chennai

- Negotiate / Procure / maintain /Monitor usage of BCP data cards (Airtel) - Organize periodic test and report /work on discrepancies

- Played a major role as a BCP lead during 'vardha cyclone' in reaching out to employees, worked on logistics to transport

/ lodge employees at Bangalore for a week.

- Work on getting the best deal for hotel accommodations / catering / team events / customer logistics

- Spearheaded and formed Women Employee Network (WEN) for TSGO and conducted periodic events

- Chaired the YEN (Young Employees Network) Chennai Chapter (recognized as the best Chapter in APAC region) and Managed the core team to organize / run / report periodic events Executive Assistant to Director Operations 02/2006 to 06/2016 Hewlett Packard Enterprise, Ramanujam IT Park, OMR – Chennai, Tamil Nadu Excellent communication skills Report analysis

Strong interpersonal skills Schedule management

Excellent planner and coo rdinator Pleasant demeanor Effective negotiation skills Event planning

Conference planning Resourceful

Managed the Director's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.

Managed external contacts for Director and kept track of periodic communication needed for priority contacts. Created expense reports budgets

Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.

Developed and maintained an alert system for upcoming deadlines on incoming requests and events. Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.

Processed travel expenses and reimbursements.

Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.

Supported the human resources department in the annual employee review process to manage performance merit increases.

Researched, proposed and implemented vendor services to decrease costs to organization. Directed administrative functions for the directors, principals, consultants and key managers. Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.

Coordinated dealer visitations, company special events and other employee morale functions. Oversaw inventory and office supply purchases.

Processed accounts receivable and accounts payable. Liaised with vendors to order and maintain inventory of office supplies. Reduced overhead by taking on more responsibility with creative and administrative projects. Supported Director through personal document management, calendar organization and collateral preparation for meetings.

Managed executive calendar and coordinated weekly project team meetings. Executive Assistant II 04/1998 to 01/2006

Wockhardt Ltd., Chennai – Mumbai, MH

Managed the Zonal Manager's complex and frequently changing travel arrangements and coordinated the pre- planning of trips.

Compiled and analyzed sales and marketing reports. Supplied sales and marketing support to a sales force of 60 sales reps. Created expense reports, budgets and filing systems. Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.

Directed administrative functions for the directors, principals, consultants and key managers. Processed travel expenses and reimbursements.

Located and attached appropriate files to incoming correspondence requiring replies. Oversaw inventory and office supply purchases.

Composed and drafted all outgoing correspondence and reports for managers. Liaised with vendors to order and maintain inventory of office supplies. Prepared meeting minutes and edited subcontractor proposals, project punchlist, transmittals and memorandums for organizational support.

Education

B Com: Bachelors of commerce 1986

Queen Mary's College - Chennai, TN, India

PG Diploma in Marketing Management

Indira Gandhi National Open University - New Delhi, DL, India S-GlobalOri Project Management

SABCONS (Project Management, Leadership and Strategy) - Bengaluru, KA, India

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