Liza Smith Resumé

Personal Information

Given Names

Nickname

Magrietha Elizabeth Smith

Liza

Id Number

680***-***-**-**

Division:

Finance / Reception /Office Administrator

Department:

Finance / Reception/Administrator

Current Occupation:

Administrator / Finance / Office Admin /Reception

Region:

Pretoria East

Language:

Afrikaans – Speak, Read, Write – Good (Mother Tongue)

English – Speak, Read, Write – Good

Home Address:

83 Kirkia Ave Val-de-Grace

Pretoria 0184

Postal Address:

Same as Physical

Contact Details

Email

081-***-****

ad33h2@r.postjobfree.com

Sex:

Female

Dependants

2

Driver’s License

High School

Subjects

Hobbies/Interest

Code B – Own Transport

Oos Moot matriculated 1986

Afrikaans, English, Mathematics, Typing, Biology, Agriculture

Running & Gym

Work History:

IBP Central Quantity Surveyors

May 2022 until current

208 Aviation cc

Resigned

March 2018 until April 2022

Thorburn

Temporary Contract

December 2013 until April 2016

Pack ‘n Stack

Temporary

June 2013 until October 2013

Aurecon

Resigned

November 2008 until January 2013

GP Retail

Resigned

March 2007 until July 2008

Omega Risk Solutions

Resigned

Sept 2004 until February 2007

Chubb Guarding

Resigned

Company relocated to Midrand

Dec 2002 until Aug 2004

Securicor

Resigned

May 1997 until Dec 2002

Speedy Exhaust

Company Closed down

April 1990 until April 1997

Administration- House of assembly

Resigned

December 1986 until March 1990

WORK SKILLS:

Microsoft, Word, Excel, Lotus 123, Lotus Word, Outlook

Payroll Systems, Pay well, Pastel, VIP, NUQ

BST system, Integrated system (HR, Leave, Finance)

Clocking / Time & Attendance: Easy Roster, Biometric

Financial systems: Pastel

Aircraft Maintenance Systems: AMS System

EXPERIENCE:

IBP Central Quantity Surveyors – Office Administrator

03-05-2022 to Current

Personalized Secretarial and administrative support. Maintaining of switchboard

Assisting or direct visitors and clients.

Point of contact between the manager and clients. screening and directing phone calls and distribute correspondence.

Handle requests and queries appropriately

Manage diary and schedule meetings and appointments to IBP and Management

Make travel arrangements and bookings

Source office supplies & stationary

Devise and maintain office filing systems

Update of CV’s & Company database regularly

Plan, organize, and administer the activities of the Company

Assisting staff with admin or related queries and assistance with clients, bookings and projects.

Liaising with clients for new or current tender processes.

To perform any other duties assigned to me.

Company Credit Cards update and reconciliations

Payroll documentation update monthly for payroll.

Update of company calendar

Follow up on personal and company deadlines daily.

208 AVIATION Cc. HR Administrator & Office Administrator

05/03/2018 to 30 April 2022

Responsible for the Reception Area & Finance, HR, Technical Support

Directs visitors by maintaining employee and department directories; giving instructions.

Maintains security by following procedures; monitoring logbook; issuing visitor badges.

Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.

Maintains safe and clean reception area by complying with procedures, rules, and regulations.

Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.

Contributes to team effort by accomplishing related results as needed.

Issue of monthly Invoices to suppliers & follow up on outstanding Payments.

All Admin related functions & documentation to the Engineers

Assisting on the Leave record updates & Personnel. Filing on a regular basis.

Leave Balancing & update of documentation

Loan Account

Assisting on update of Payroll & HR Data on a regular basis

Cash Book balancing on Pastel

Assisting on all related admin functions for the Engineers on the floor

Ensure that log books & key registers are completed and no irregularities with regards to the company vehicles may occur.

Receiving of cash/card slips, monitor the approvals before processing.

Assisting on the training Manual & Procedures and updating of the spreadsheets and Yearly training Program

Reason for leaving:

The Office Functions are limited and I am currently stagnating.

I have limited work duties and need a busy environment that encourage me during the day.

Contact Person. Magda de Bruin - Financial Manager 083-***-****

THORBURN SECURITY - Easy Roster Cost Controller

Period: 01/12/2013 to 31/10/2016

Control of company Wage Cost and identify of shortfalls in the utilization of manpower which would eventually result in financial losses to the company.

Speedy identification and reporting and implementation of corrective action to minimize financial losses due to wage overspending.

Solutions made to minimize losses and overspending on manpower.

Manage, maintain and update easy roster related data.

Manage the Easy Roster system for reports.

Liaise with the Regional Managers,

Ops Admin Manager and the Easy Roster capturers on a daily basis.

Daily identify and follow up on over/under postings on sites. Incorrect grades and postings to correct daily.

Follow up on required profit margins not met by Operational staff.

Daily spot checks to ensure that data is loaded on Easy Roster system for accuracy, correct wage rates, selling rates, shift requirements, etc.

Cost Comparisons are compiled monthly to ensure that wage cost is forecasted for the month.

Monitor Clocking’s system and import of hours on daily basis to ensure effective real time hours for hands on figures and information.

Supervise of the Easy Roster Department to ensure effective and correct information during the process period.

Reason for leaving: This was a temporary position.

Contact person: Elence Monyela – HR Manager

PACK ‘N STACK Payroll Administrator

Temporary position for period 01 June 2013 until 31 October 2013

Responsible for payroll of 1000 employees.

Manual input & update of leave forms.

Change of Status of employee records.

Loading of new employees and terminated employees.

Loading of travelling, cell phone, medical aid, allowances etc on the payroll system.

Compiling documentation for month end.

Review and calculate attendance registers and hours worked.

Deduct all unpaid hours/leave from the employees.

Loading of new employees & terminated employees, changes on the payroll and all allowances, travel claims & reimbursement claims.

Prepare and manage payroll processes of employees.

Responsible for admin, correspondence & balancing on the garnishees and 3rd party payments.

Leave calculations & manual input on the HR system.

Distribute of payslips to employees.

Calculate salaries, and overtime from attendance registers.

Create and run salary reports.

Manage, maintain and update payroll related data.

Update salary sheets and schedules. Answer and clarify employees on payroll related inquiries.

Submit payroll reports and sheets on time to the finance or other related department.

Assist administrative or finance staff in processing payrolls of new hires or terminated ones.

Recons and processing of daily banking, bank statement and journals to general ledger.

Reason for leaving. Temporary position until 31/10/13 (relieved a lady on maternity leave)

contact person Wilna Snyman (Payroll Manager)

Cell 084-***-**** 012-***-****

AUERECON(PTY) Ltd – Payroll Administrator

Period 10 November 2008 to 31 January 2013

Responsible for Contract Individual payroll.

Gather and payroll related data.

Manual input from timesheets, leave & invoices to the NUQ payroll system.

Review and calculate timesheets data and hours worked.

Loading of new employees & terminated employees, changes on the payroll and all allowances, travel claims & reimbursement claims.

Prepare and manage payroll processes of employees.

Responsible for admin, correspondence & balancing on the garnishees and 3rd party payments.

Leave calculations & manual input on the HR system. Distribute of payslips to employees. Update of records on the HR system.

Calculate salaries, wages and overtime wage sheets.

Create and run salary sheets and reports.

Manage, maintain and update payroll related data. Update salary sheets and schedules. Answer and clarify

employees on payroll related queries.

Assist administrative or finance staff in processing payrolls of new hires or terminated ones.

Reconcile Directors Garage cards & balancing and distribution of accounts for Aurecon management.

Responsible for Aurecon banking cash & cheques.

Recons and processing of daily banking, bank statement and journals to general ledger.

Following up on unknown payments & journalise to correct accounts.

Responsible for the receipt, credit notes, deposit books and cheque books.

Administration of all correspondence for the company insurance (accidents, stolen property from the Company, etc

Reason for leaving. Due to illness of daughter

Contact reference: Hanna de Beer 073-***-**** {Payroll Manager}

GP RETAIL OPERATIONS – Payroll Administrator

Period 05 March 2007 to 31 July 2008

Processing salaries approx. 1000 – 1200 on a monthly & bi-weekly basis.

Processing all input for various payrolls, i.e., leave, sick leave, hours, statutory deductions,

Facilitating the payments of deductions made on the payrolls.

Writing ascii files & macro’s on excel for in porting into VIP payroll. Importing batches.

Process all leave transactions on the leave module. (Hourly & monthly payrolls)

Add & maintain employee fixed information on VIP Payroll.

Balancing the hours on VIP & excel timesheet reports as per invoices (bi-weekly payrolls).

Control uniform orders, & add of all input on VIP Payroll.

General office work, Filing, typing, when necessary.

Reconcile staff recons for financial budgets. Assisting financial department on financial figures for GL

Assisting on training of operational managers on payroll procedures.

Reason for leaving: No challenges for future. No job growth & no training for further development.

Contact Person: Shelley Viljoen (Payroll Manager) – 082*******

OMEGA RISK SOLUTIONS – Payroll Administrator

Period 1 September 2004 to 23/02/2007

Monthly upload on VIP salaries.

Updating of Leave history records.

Compile full salary information & wage reconciliations for Financial & General Manager.

Responsible for the full wage journal, Provisions (Bonus 3rd month, Severance & Leave provisions).

Balancing of easy Roosters to VIP system. Import of easy Rooster to VIP system for month end.

Audits on easy roster as received from Operational Managers. Assist HR Department with information as needed

Reason for leaving: Expanding opportunities outside of the Security Industry.

Contact Person: Johan Potgieter – Finance Director 082*******

CHUBB GUARDING- Payroll Administrator

December 2002 to 31 August 2004.

VIP Training Courses completed: Phase 1 & 2, TAX Year end Course,

Manual monthly run course, report writer 1 & 2.

Working on VIP payroll, was responsible for payroll +/- 650 employees,

Also done 2 salary payrolls. (Inland & Boksburg Area) +/- 100 employees

Updating of records & input on a monthly basis.

Leave input on VIP on leave & third month wages.

Import of easy rooster system to VIP.

Balancing VIP to Easy Roster on a monthly basis.

Responsible for all wage journals, headcounts, on a monthly basis.

Balancing of Wage & Salary Journals for month end.

Statistical information for HR Department.

Handle of Workman’s Compensation & Correspondence.

Balancing and Administration of Provident Fund, Funeral Benefit, Unions, Loans etc.

Balancing and Audit of Easy Roster for import of monthly hours to Payroll.

Updating of Leave history records on VIP.

Uploading of monthly salaries, Pay query payments, Garnishees on Cash focus (ABSA – ACB system)

Admin on all statutory returns – payments & correspondence.

Responsible for updating on salary personnel files.

Contact Person: Chris Emslie (Financial Manager) – 082*******

General Manager: Mike Verne (General Manager) – 082******* (passed away)

Reason for leaving: Company relocated to Midrand & Guarding Division closed down.

Reference: Charlene Zeelie Finance Executive

SECURICOR (CURRENTLY G4S) Previous name as Gray Security – Payroll Administrator

May 1997 to December 2002.

Petty Cash for period May 1997 to July 2000 – R2000.00

Monthly Balancing of the Wage Control Account on a monthly basis.

Updating of wages & uploading onto the Pay well System & Balancing & Import of Easy Rooster (Hours Worked) to payroll.

Input of all changes, terminations, manual payments, monthly bonuses, pay queries etc.

Compiling of Costing Summary for Finance Month End.

Pay run calculations, interim run with all pays queries for the cycle & adjustment run for journals.

Current Payroll of 1500 employees.

Monthly input of data on Payroll and additional Pay query payments. Processing of promotions, terminations, maternity leave & additions to payroll & updating of Masterfile changes on the system

Reconciliations of monthly statistics, staff advances, staff bank loans, Provident Fund, Medical Aid, Funeral Benefit & garnishee orders.

Compiling of monthly audit on total wage payments & hours booked and paid.

Assisting & compiling of monthly information for statistics & assist HR with monthly information.

Reason for leaving: Received an offer from Chubb Guarding

Contact Person: Grace Ryan - Admin Manager 083******* Office (012-***-****

Wouter van Werkhoven – Regional Director 083-***-**** (He immigrated to Nederland)

SPEEDY EXHAUST - Payroll & HR Supervisor

(April 1990 to April 1997)

Responsible for Payroll of 500 employees on the Paywell & Q-Pack Payroll System

Handle off all Personnel & salary related queries.

Personnel & leave records updated on a daily/monthly basis.

Reconciliations of Motor Union (Micfa) Medical Aid, Pension Fund, & Personal loans given by the Company.

Documentation & Administration regarding Medical, Pension Fund & Loans as well as the reconciliations & monthly communications in this regard.

Month to month balancing of Statistics. (Quarterly/Yearly)

Responsible for the Salary Control account, Insurance & PAYE recons.

Balancing of tax year end & issue of IRP5 forms.

Year-end function - Responsible for the Certificates & gifts.

Petty Cash

Salary journals balancing & input of journals on the AS400 Financial System.

Responsible for Management Payroll & Employee Payroll Handle of Certificates and Awards

Reason for leaving: company was sold as Franchise stores & Company closed down.

Contact person: Wilna Snyman HR Manager - 084*******

ADMINISTRATION HOUSE OF ASSEMBLY – HR Administrator

(Period: December 1986 to March 1990)

Position and section – Personnel Officer:

Responsible for the manual calculation of Pension Fund, Completion of Manual Relation documentation.

Assist on all Admin functions with regards to the HR Department

Updating the leave records manually & calculation of leave days for Pension & resignations.

Reason for leaving: Received a n opportunity to expand my knowledge and to gain experience within the Private Sector.

Contact this candidate