VANESSA DUFFEY

Las Vegas, NV

408-***-**** (cell)

ad3295@r.postjobfree.com

www.linkedin.com/in/vanessaduffey

A highly motivated and effective professional, proficient in corporate administration and supporting Directors to C-level Executives. Excellent interpersonal and organizational skills with a demonstrated talent for managing complex calendars on different time zones, arranging domestic and complex international travel, and event planning. Dynamic team player with strong problem-solving skills, strong work ethic, and has a passion for being part of a high performing team. EXPERIENCE

Hewlett Packard Enterprise (HPE), San Jose, CA August 2019 – December 2019 Executive Administrative Assistant

Provide support to the Vice President of Engineering and his team.

● Manage the Executive’s busy schedule and day-to-day calendar.

● Schedule travel arrangements, including flights and logistics.

● Coordinate and schedule 1:1 meetings, Monthly Manager meetings, and All Hands meetings including logistics and catering.

● Prepare Hiring/Attrition PowerPoint slides and order lunches for Monthly Engineering Review meetings.

● Order and track office supplies.

● Organize Team Offsites.

Adobe, San Jose, CA August 2017 – February 2019

Administrative Assistant 4

Provide support to Senior Director, Worldwide Managed Services.

● Manage heavy calendar and schedule for Senior Director.

● Schedule domestic and international travel including Passports and upgrades.

● Prepare international and domestic expense reports.

● Coordinate and schedule weekly AMS Sr Staff meetings and weekly Managed Services Staff meetings, including conference calls and video conferences.

● Prepare weekly (Keyhole and Hot List) reports.

● Order and track office supplies.

● Assist in coordinating GPTW (Great Places To Work) San Jose activities Dell EMC, Santa Clara, CA May 2016 – July 2017

Executive Administrative Assistant

Provided Executive level support to the Vice President of Product Management and his team.

● Managed the Executive’s busy schedule and day-to-day calendar and made sure his day ran smoothly.

● Scheduled domestic and international travel arrangements.

● Organized team off-sites and quarterly volunteer events.

● Processed purchase orders and expense reports.

● Organized weekly staff meetings and set up WebEx conference calls.

● Set up a lot of recurring meetings and 1:1’s.

MiaSole Hi Tech Corporation, Santa Clara, CA February 2015 – March 2016 Sr. Administrative Assistant

Provided support to the Executives, the Executive Admin, and the HR On-Boarding Team.

● Organized innumerable complex international and domestic travel for coworkers and Execs.

● Assisted with Training Sessions (sent out invites, reserved conference rooms, catering, and ordered supplies).

● Organized team off-sites.

● Catered luncheon meetings.

● Assisted with recruiting – hiring and on-boarding (greeted candidates and created badges for employees).

● Recruiting Coordinator (posted jobs and set up interviews in Jobvite, was the point of contact for candidates). Symantec Corporation, Mountain View, CA April 2014 - September 2014 Executive Employment Coordinator

Provided support to the Executive Recruiting Team, giving Executives an exceptional interview and onboarding experience.

● Performed all administration related tasks related to new hire processing as well as supporting recruiters.

● Sustained job opening data maintenance, applicant tracking, interview scheduling, offer generation, and background screening for potential new hires.

● Maintained strict confidentiality.

● Greeted and escorted candidates during on-site interviews.

● Understood customers’ needs (internal and external) and provided timely and effective support.

● Assisted in developing staffing templates and processes and assisted in special projects for recruiters, customers, and/or staffing management.

● Assisted in training other team members.

Brocade, San Jose, CA April 2012 - September 2013

Executive Administrative Assistant

Provided Executive level support to the Vice President and Senior Director of Software Engineering and their teams.

● Managed the day-to-day calendar for the Vice President and Senior Director of Software Engineering, including the setting up of meetings. Maintained their hectic schedules.

● Organized domestic and complex international travel, including flight and accommodations.

● Organized weekly staff meetings, setting up the conference call, taking “action items” and sending them out to the team.

● Consolidated weekly status reports.

● Processed expense reports for the Vice President, Senior Director and any team members that may have needed assistance.

● Organized off-sites, team functions, and morale events.

● Set up All Hands meetings for the teams, including logistics and catering.

● Experience handling confidential and sensitive materials.

● Strong team player, but able to work independently.

● Worked closely with Facilities to set up new employees. Savi Technology, a Lockheed Martin Company, Mountain View, CA February 2006 - September 2011 Executive Administrative Assistant

Provided full Executive level support to the CTO, Senior Vice President of Marketing & Business Development, and the Vice President of Sales, ensuring maximum effectiveness and productivity of all operations.

● Managed executives' schedules and calendars, including arranging meetings, calls, and booking appointments.

● Organized all logistics for the Executives' travel and client visits, including flight and accommodations.

● Organized weekly staff meetings, including taking meeting minutes.

● Processed purchase orders and expense reports using the Oracle system.

● Catered luncheon meetings for Executives, clients and project meetings.

● Maintained employee morale: by planning and organizing activities, including site selection and catering. Palm, Inc. (formerly Handspring), Sunnyvale, CA October 1999 - August 2005 Executive Administrative Assistant

Provided Executive level support to the Vice President of Engineering and the department (100+ engineers).

● Managed the day-to-day calendar for the Vice President of Engineering.

● Scheduled domestic and international travel arrangements for the engineering department.

● Processed purchase orders and expense reports in the SAP system.

● Monitored email, voicemail, and other correspondence.

● Arranged Engineering “Brown Bag” meetings every other Friday for all employees to attend.

● Ordered office supplies, internal orders, and online orders for the department.

● Organized department events, such as off-sites and holiday parties.

● Managed the internal Sprint account (an account of over 250 active phones), which included maintaining the Sprint database.

KNOWLEDGE, SKILLS AND ABILITIES

Admin & Accounting Skills

Type 50 wpm, Event Coordinating, Calendar Management, Expense Reporting, Auditing & Budgeting Computer Skills

Proficient in the use of Microsoft Office (Outlook, Word, Excel, Lync, PowerPoint & SharePoint), Google Suite (Docs, Drive, Sheets, Slides & Calendar), Oracle, Workday, SAP, Concur and American Express Travel, Skype, Zoom and BlueJeans video services.

EDUCATION

Bachelor of Science in Business Administration Graduation Date May 1995 California State University Hayward, Hayward, CA

AFFILIATIONS

IAAP, San Jose Chapter (International Association of Administrative Professionals) Alpha Phi Sorority

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