MARIA T. GOMEZ

Tel: 619-***-****/cell ***/***-1062 E-mail: ad31st@r.postjobfree.com

Career Objective:

Seeking a position in an esteemed organization to utilize my skills and experience to the best of my abilities, while being resourceful and efficient as well grow into a long-term career.

Summary of skills and software literacy:

•Excellent administrative and organizational skills, attentive to details and high level of accuracy

•Skilled in organizing, scheduling and coordinating meetings, hardware installations and receiving schedules

•Excellent multi-tasking and task prioritizing abilities

•Proficient in handling highly confidential matters with discretion

•Adept to work independently with no or minimal supervision

•Well written, verbal, digital communication and interpersonal skills

•Fluent in English and Spanish language

Excel, Word, Outlook, Power Point, Access, Oracle/Netsuite, Paycom, Acrobat, Sales Force, Restoration Manager, App Folio, data circuit drops, CICS, VTAM, inter/intra-lata WAN, voice lines, Seibel, Macola, MCCH, BC, 10-key, Facts, Docuware, Microsoft Windows, Google applications (docs, slides, sheets) Toshiba Console 80+ extensions Approach, Community Core, UltiPro, Xero, Metquay.

Licenses/Certificates: Life and Health License -CA 23 – Present

Experience:

Volt Staffing Agency ( KRC Measurement Solutions- assignment) 10/22-Present

Administrative Assistant

Process/audit all the tools received, by entering the number of tools in our work order log, create a tracking number, verify each tool with the tally list provided, enter all the tools in our work order list sheet, enter the work order number and due date to return the tools to our client in our calendar

Review each certificate assigned to each calibrated tool in Metquay database, confirm all data and information is 100% accurate matching the tool, calibration data, sticker affixed and approve the certificate

Invoiced each tool calibrated in Xero accounting system, audit each tool with the invoice with the batch in the bin and process with delivery packing slips

Process each check received in Xero accounting system, credit our client’s account

Deposit the checks received from our clients on a weekly or bi-weekly basis at the bank

Run monthly reports of all our sales in Xero accounting system

Maintain our data base and master tools by ensuring the tools are within calibration scope

Ship out our master tools to our vendors for calibration when needed to maintain calibration scope.

Research and inquire various quotes for our clients on tools needing calibration, that were not within our scope of calibrating

Send quotes to clients to be approved, process and created a po, boxed, and shipped to our vendor for calibration

Processed all 3rd party calibrated tools, invoiced calibrated tools with mark-up and process for delivery

Maintain our large account database by entering all monthly tools and keeping track

Processed and email quote request by clients

Emailed each client’s invoices after delivery of tools

Assisted the techs in researching tolerances/accuracies, tool’s information to calibrate

Provided updates and status on tools out on calibration

Scheduled, coordinated on-sites and the pickup of the tools needing calibrating

Maintain and file all invoices in cabinets

Record temperature and humidity in an excel sheet

Translated in Spanish when needed

Assisted in areas needed to keep calibration lab in operating status

Penny Realty, Inc (part- time) 2/22 to 10/22

Administrative Assistant/Receptionist- Bilingual San Diego, CA

• Screen all incoming calls, for the president of the company, property managers, leasing agents

•Translate from English to Spanish on any relate issues

•Create folders for new leases, maintain App Folio/filing system, make copies of related documents, keys, controls, move in funds, explain pertaining information to new tenant when moving in

•Update the keys schema on over 700 properties, record every returned/move out key, make all necessary documentation and emailing, make all necessary copies and labels of new keys needed, record all the vendors in a log in/out sheet

• Sort all mail coming into our office, (homeowners, building business) etc.

•Mail out all the new leases/checks to vendors, in a timely manner

•Maintain and add funds to our postage machine as needed

•Make new lease folders for long term and vacation rentals

•Add, update, delete all the new properties to Penny website, Craig List, etc.

•Add and deleted all the new employees to our data base for the alarm, copier machine

•File reports with the Get It Done application, police, towing company, when the homeless and people from the beach leave trash, personal items, cause issues with our clients, and parking without authorization

•Greet all our vacation clients, process credit card payments, provide all necessary docs, keys, etc.

•Schedule all showing appointments

CrownCo Builders Solutions (Temp to perm) San Diego, CA

Administrative Assistant 3/2021-12/2021

•Entered the department’s employee hours, purchase receipts, sales invoices in Oracle/Netsuite

•Maintained and tracked all the employee work orders in folders, report daily hours

•Reported weekly quantifications of hours, sales, employee counts, expenses for our weekly meeting

•Emailed weekly the invoices to our clients, and assist in any questions to complete payment

•Entered all incoming jobs into Restoration Manager, Oracle Netsuite

•Scheduled, uploaded files, and updated all daily jobs in Sales Force, Restoration Manager, Code Blue data base

•Assisted the technicians out on the field with any job-related information

•Translated and assist the technicians when needed

•Assisted HR with new on-board employee paperwork ADP

•Provided daily work-related paperwork to all the technicians

•Assistant to the Vice President of Business Development

Tru-Capital (Staffing Agency) San Diego, CA

Administrative/Executive Assistant 01/20-3/2021

•Worked on temporary assignments performing administrative support in various departments (HR), and with executives on a needed basis/projects, mail merging, proof reading agendas, minute taking, procedures, boarding meetings, data entry, research/reports, etc., using Acrobat, Excel, Word, Outlook, Paycom, internet.

Esgil Corp/Safebuilt: San Diego, CA

Administrative Assistant-Bilingual 11/18-12/19

•Processed corrections/approved plans, email various jurisdictions/applicants, follow-up emails and incoming calls. Assigned various disciplines to the examiners in our database; updated status to approve/corrections etc.

•Verified fees charged for review services, and assess fees on projects.

•Logged in all incoming plans from various jurisdictions into our database, create a report for all the plans logged into an excel spreadsheet and tally total.

•Translated to Spanish speaking applicants in regards to any questions and concerns, and provide status to various jurisdictions/applicants on plans/projects.

•Shelf checked and weekly checking’s on all the examiners’ projects for overdue review in accordance to our contract.

•Shipped plans to various jurisdictions once approved and process.

•Scanned, copied, filed for record keeping, mailed out monthly birthday cards to employees, received and put away groceries, etc., follow-up emails and incoming calls.

Harvest Meat: National City, CA

Bilingual Receptionist 7/15 to 7/18

•Answered all incoming calls, transfer, translate and assist when needed.

•Logged in all incoming confidential documentation, receive and sign all incoming packaging for the company.

•Assisted with meeting arrangements and allocate time in our calendar for our conference room.

•Screened and took messages for the President, Vice President, CFO, and HR Director.

•Assisted in organizing payment documentation, bill of lading process.

•Scheduled all loads coming into Harvest Meat, maintain and update the receiving schedule.

•Sent a copy of the receiving schedule to departments.

•Printed reports of the invoice aged list, verify invoices paid, printout invoices not paid in Docuware,.

•Arranged meetings in Outlook, emails, Power Point for sale presentations, MS Word, Microsoft, data entry in Excel etc.

Robert Half/Office Team: San Diego, CA

Customer Service Representative 1/15 to 7/16

•Assisted customers in Spanish and English with benefits case, updated benefits and changes

as requested, and provided status, as well warm transfer to carriers for further assistance.

Randstad Staffing: San Diego, CA

Bilingual Program Specialist (contract). 2/15 to 7/15

•Entered various services requested into a database program

•Assisted customers in Spanish and English with their case, and provided status

•Researched cases updated related activities in the database and closed them

•Covered Receptions and administrative duties

Academic Advantage. San Diego, CA.

Independent Tutor part time (no child left behind program) 1/14 to 8/14

•Tested and tutored English and Math to San Diego Unified District students

The Firm LLC. San Diego, CA

Translator/Counselor Administrative Assistant 10/10 to 2/13

•Worked on various projects

•Translated documents from Spanish to English

•Processed visas, immigration forms and VA applications online

•Researched needed information and requirements for clients

•Created files in MS office, Excel, Word, Outlook, internet search engine, etc.

Independent Health Care Consultant-Caregiver. San Diego, CA

Health Care Consultant/Caregiver part time (Klippel Trust) 1/04 to 11/18

•Assisted elderly with their daily activities

•Run errands, prepared meals, weekly groceries/food, light housekeeping

•Reminders of medications, doctor’s appointments, transfers, basic hygiene

Contact this candidate