Chelsea Kuye Executive Assistant

ad30pk@r.postjobfree.com

289-***-****

Brampton, Ontario

Versatile, highly accomplished administrative professional with over 15 years of demonstrated success in roles requiring consummate accuracy, good judgment, and extensive communication. Proven success as lead in implementing many projects. Vast experience supporting Executives and Board Members. Excellent at developing presentation materials and facilitating events across multiple channels. Highly effective and creative organizer/coordinator.

Professional Experience

NITROCHEM CORP Mississauga 2018 - 2020

Executive Assistant to CEO

Lead Special Projects of office virtualization across entire corporation in U.S. and Canada.

• Prepared and disseminated materials for regular board meetings, bi-weekly leadership team meetings and weekly project team meetings including agendas, minutes, IAD log, PowerPoint decks and video conference calls.

• Extensive and complex travel arrangements coordination for Leadership team members. Prepared and provided travel itineraries as well as meeting materials before travel and obtaining US Security clearances.

• Researched, designed and implemented, along with cross-functioning project teams, the virtualization of offices between the US and Canada, lead in implementing Monday.com and creating company instruction manual for its use. Also implemented Zoom for communications.

• Liaison to senior management team and multiple special project teams. Attended project team meetings to captured and log action items to provide progress snapshots at bi-weekly leadership team meetings.

• Planned, organized, and coordinated functions and special events, including trade shows, and Town Halls.

GREATER TORONTO AIRPORTS AUTHORITY Toronto 2015 – 2017 Pearson International Airport

Executive Assistant to Director of IT Services

Dynamic role with heavy management for multiple leaders, meeting facilitation, office leadership, and information flow coordination. Fast-paced role in a very high pressure and demanding environment. Attended and supported Director meetings and interacted with internal and external executives. Undertaking of I.T. Services negotiations offsite. Employed good judgment in identifying potential conflicts, quickly synthesizing information and making decisions on how to proceed in an ever changing environment.

• Drafted, reviewed, edited, and disseminated a variety of departmental documents such as agendas, minutes, briefing notes, and articles, as well as reports and materials for steering committee presentations.

• Continually monitored, logged and evaluated actual or potential work flow obstacles, and improved processes while managing departmental budget including invoice processing, credit card purchases, expense claims & financial updates including financial risk identification.

• Extensive travel arrangement coordination. Prepared and provided travel itineraries as well as meeting materials before travel. Anticipated any disruptions to travel and taking initiative to quickly make appropriate changes to itinerary.

• Coordinated numerous events including Town Halls, conferences, symposiums, and speaking engagements.

• Researched and coordinated the initial set up of the North American Airline Alliance. Worked with several Executive Assistants and key Stakeholders across the U.S. and Canada.

• Spearheaded IT Department move operations and managed ongoing space allocation for the department while managing communication between Senior Management and staff.

• Acted as gate keeper of entire calendar for multiple directors. Made quick decisions to prioritize appointments, multiple meeting requests, information requests, and tasks. PUBLIC HEALTH ONTARIO Toronto 2012 – 2014

Executive Assistant to V.P. of Corporate Services and Human Resources Laborious role assisting V.P. with entire office. Managed and maintained HR content. Coordinated the flow of information.

• Managed repository of all information on intranet HR website and SharePoint.

• Identified credit risks, checked and processed invoices and credit card purchases, developed executive summaries to be presented to Leadership Team and provided regular financial updates.

• Ensured that responsible contract management processes are maintained, tracked, and monitored for renewal.

• Responded to calls from senior public and private-sector leaders and answered questions based on HR, organizational mandates, services, and procedures while maintaining strict confidentiality.

• Researched new information and directed inquiries to appropriate channels.

• Managed and created appointments, meeting requests, information requests, and tasks. Acted as principal calendar manager.

• Created and shared documents such as agendas, minutes, and action item follow up. TD BANK FINANCIAL GROUP Toronto 2008 – 2012

Executive Assistant to Senior Vice President, Corporate Services

• Coordinated and facilitated assistant meetings with Executive Assistants and scheduled Steering Committees with multiple Senior VPs, Executive VPs, and external attendees.

• Prepared and disseminated materials for regular board meetings and Steering Committees, including agendas, minutes, issues-actions-decisions log, PowerPoint presentations and conference calls.

• Planned, organized, and coordinated team functions and special events.

• Coordinated calendar, appointments, reservations, and travel arrangements. Executive Assistant to Vice Presidents and Heads of Program Management, IPMO M&A Collaborated heavily with executives and Integration Specialists to facilitate on-time project implementation for various off-site projects.

• Required extensive coordination of both onshore and offshore teams. Travelled to U.S. to participate in multiple integration processes. Worked various irregular shifts to facilitate project implementation until completion.

• Coordinated large offsite meeting for over 70 Senior Integration Team Leaders including facility booking, vendor negotiation, contract review, and event management.

• Administered SharePoint site for The South Financial Group integration. Prepared, published and monitored all project documentation such as agendas, issues-actions-decisions log, minutes, PowerPoint presentations and other supporting documentation.

• Extensive travel arrangement coordination and anticipation of travel disruptions.

• Supported head of Program Management by managing meetings for multiple parties including Executive Integration Teams, Committee Integration Team, Project Managers, and Implementation Office Team.

• Managed multiple office projects including a successful office moves. VISUALSONICS Toronto 2005 – 2007

Executive Assistant

Supported five VPs and regularly assisted with ad-hoc projects.

• Coordinated calendars, appointments, reservations, and international travel arrangements several times a month.

• Drafted, reviewed, edited, and disseminated a variety of departmental documents such as minutes, briefing notes, and articles.

• Coordinated in-house presentations for international clients.

• Tracked and updated patent files.

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