ROSSANA MACHADO

**** *.*. *** ******, Miami, FL *3126

Phone: 305-***-**** - Email: ad30kp@r.postjobfree.com

Profile of Qualifications

• Over 20 years of experience in providing broad-scope executive support; excellent multi- tasking skills, particular strengths in file management, tracking of deliverable assignments to completion, report preparation, web research, meeting/travel scheduling and logistics, designing well-organized presentations.

• Successfully prioritize and manage multiple tasks while working in a fast environment.

• Work well under pressure while taking ownership of projects.

• Strong analytical skills.

• Excellent computer skills, able to create and manage spreadsheets, forms, and databases to meticulously track vital business information.

• Reputation for confidentiality, professionalism, and integrity.

• High comfort and experience level working in an international/multi-cultural and corporate environment.

• Experience dealing with foreign colleagues and business/market areas in Latin America, Caribbean, and Europe.

• Known as a team player with a great personality which enables effective communication on all levels.

Professional Summary

May 2023 to February 2024

AEG Fuels

CEO, Executive Assistant

Provide office/personal support to CEO; Office/Project Manager; manage heavy calendar; schedule business conference calls; manage travel arrangements for CEO/family, VP Executives; register for trade-show events worldwide; support Marketing with event preparations; process and review expense reports; prepare and submit personnel requisitions once approved; interact with Internal Communications department to ensure all executive meetings run smoothly; track all action items for CEO home/office; process invoices, proposals, payment completions; schedule panel interviews as requested; prepare meeting set-up’s; lead coordinator for office expansion with Building Management office, architect, and external vendors.

*April 2018 to May 2023 with FedEx Express

FedEx Express

April 2019 to May 2023

Senior Vice President, Sr. Executive Assistant

Provide support to Vice President of Sales for Mexico, Central America, Global Service Partners for the Latin America and Caribbean Division; manage heavy calendar; schedule business conference calls; manage travel arrangements; process and review expense reports; prepare and submit personnel requisitions once approved; assist lead the MCCA division; interact with Internal Communications department to ensure VP talking points are prepared and approved in advance for all employee meetings and external events; track all action items for Vice President and all direct reports to completion; process office invoices; schedule panel interviews as requested; prepare meeting/event agenda's; prepare files for quarterly and monthly officer meetings. April 2018 to June 2019

FedEx Express

Regional President, Sr. Executive Assistant

Provide support to Regional President of Latin America and Caribbean Division; manage office daily tasks; manage heavy calendar; schedule business conference calls; travel arrangements; reservations for corporate jet trips and catering; Manage RP’s yearly Board of Directors calendar for all external Boards; process expense reports; draft inter-office memorandums and/or external letters; proof read all internal communications prior to approvals; lead yearly LAC Leadership Forum; manage all incoming/outgoing correspondence on a timely manner; manage distribution of all Sports/Concerts event tickets and catering order through Invite Manager; interact with Internal Communications department to ensure RP talking points are prepared and approved for all employee meetings and external events; tracking of all action items due to Memphis Executives; and all direct reports to completion; process office invoices; prepare all LAC PSP Board meeting documents and catering needs in advance of meetings.

August 2015 to January 2018

Regional VP, Sr. Executive Assistant

Provided support to Regional Vice President of the Americas; managed heavy calendar for RP and Divisional Operations Manager; scheduled business conference calls; travel arrangements; processed expense reports; tracking of all action items for Regional President and all direct reports to completion; supervised receptionist; processing of invoices; scheduling panel interviews; prepare orientation agendas for new hires; provided support to Food & Beverage Director and Marketing Director with special events; preparation for monthly meetings; uploading contracts to Encore system for approval processing; provided overall department support.

July 2012 to April 2015

Imagina US / BeIN Sport

CEO, Sr. Executive Assistant

Provided support to CEO and Sr. Vice President for media production corporation; managed heavy calendars; scheduled business conference calls; travel arrangements; coordinated and led all quarterly meetings and team events; processed monthly expense reports; budgeted analysis; processed new hires and arranged orientation agendas.

Computer Skills

Advanced knowledge in the use of all Microsoft Windows and related software applications: Microsoft 365 Access, Word, Excel, OneNote, PowerPoint, OneDrive, Adobe Pro; Macintosh Office; Internet Explorer; Chrome; SharePoint; SAP; Online Banking; Business Objects; Monkey Survey Database; WORKDAY; FedEx Travelnet; FCOE

Education

Quality Driven Management “QDM” Apprentice Certification 2019 Miami Dade College – Associate in Arts Degree 2000 - 2003 Coral Park Senior High School - High School Diploma 1996 - 2000