Carolyn Carothers

Legal Secretary/Legal Administrative

Chicago, IL 60615

ad30al@r.postjobfree.com

+1-773-***-****

Over fifteen years of experience in professional services environments and international/global firms in administrative operations, personnel management and legal administration. Skilled in assisting with program functions; supporting and communicating with senior managers; coordinating work load and projects; ensuring compliance.

Willing to relocate: Anywhere

Authorized to work in the US for any employer

Work Experience

Legal Assistant

MGM Law - Chicago, IL

October 2019 to March 2020

Principally responsible for filing legal motions in Court databases for major client. Acted as front office reception; handled all administrative functions including personnel actions; supply orders; key control; office maintenance requests, etc.

Temporary Positions

Kelly Services; LaSalle Network, Seville Staffing; Manpower; Chicago Legal Search; Robert Half - Chicago, IL

October 2014 to February 2019

Varied temporary assignments e.g., provided administrative support in career development for graduate business students - University of Chicago; provided legal secretarial assistance to Central States including e-filing; document production; legal assistant to IIT's General Counsel, responsible for vendor invoice tracking of payments and fiscal ledger analysis, database maintenance (Access) - tracking of subpoenas, wage assignments; Board of Trustee minutes drafting and distribution, handled extreme confidential matters, etc.

Project Team Specialist

DLA Piper LLP - Chicago, IL

September 2013 to August 2014

Term position handling secretarial overflow including typing documents, burning closing CDs; handling monthly billing for major billing partner; and opening new client matters and projects. Administrative Assistant

FDIC - Schaumburg, IL

July 2010 to July 2012

Directed and maintained various processes related to hiring of attorneys and support staff; Ensured division compliance with established policies and procedures; initiated all personnel actions; conducted planned and led staff Orientations to prepare attorneys for work in FDIC receiverships

• Legal Division Timekeeper

• Reconciled monthly expenses for Legal Division

• Coordinated travel and managed complex/detailed calendars for Managing Counsel Secretarial Team Lead

Baker & McKenzie LLP - Chicago, IL

November 2004 to April 2009

Chicago, IL. 11/2004-04/2009

Supported multiple Senior Partners and served as backup support to Department Chairman. Secretarial Team Lead

Assigned secretarial staff based on firm needs and skill requirements; managed overtime and approved PTO; prepared and conducted staff performance reviews, goal setting meetings; assisted management in reporting headcount, prepared turnover analysis; approved and reviewed staff time records. Counseled staff in disciplinary actions in tandem with HR; independently drafted ISDA Master Agreements, Credit Agreements and Promissory Notes; prepared transaction closings and distributed final documents. Maintained attorney calendar utilizing MS Outlook and prepared and distributed meeting notices. Coordinated on-site and external meeting and arranged web conferences; set-up client extranet-sites and maintained databases; coordinated international and domestic travel arrangements. Legal Secretary

MAYER BROWN LLP - Chicago, IL

October 2000 to September 2003

Principally supported equity partners and provided temporary support to Managing Partner.

• Assisted attorneys with deposition preparation and other discovery requests

• Prepared for client meetings, document productions, depositions, hearings and trials

• Assisted clients in gathering documents responsive to the discovery phase of litigation

• Prepared summaries of depositions, documents and other records

• Handled routine correspondence and maintained telephone contact with the clients

• Input attorney time utilizing CMS, prepared and reviewed billing summaries

• Prepared files in Legal Key for archiving

Litigation Paraprofessional

ALTSCHULER MELVOIN & GLASSER - Chicago, IL

March 1996 to January 1997

• Prepared closings binders for litigation

• Performed on-line UCC searches/Generated billing transmittals for clients Departmental Information Supervisor

UNIVERSITY OF ILLINOIS AT CHICAGO - Chicago, IL

June 1991 to March 1996

Supported Department Chairman and Assistant Director of a Title IV Program.

• Drafted documents specific to TRIO grant program

• Screened prospective applicants for program participation

• Supervised secretarial staff

• Prepared travel reimbursements, purchase orders and vouchers Personnel Management Supervisor Professional Development & Training COOPERS & LYBRAND LLP - Chicago, IL

July 1985 to January 1991

Supervisor and Personnel Specialist reported to Director to Personnel Management and Managing Partner of Audit.

Managed $750K professional education budget/program; planned and managed staff resources, scheduled over 250 professional accountants to audits; coordinated Annual and Mid-Year Review Program and Chaired Performance Review Committee; Conducted, planned and led staff Orientations; prepared Operations Analysis; served as Career Counselor and Mentor.

• Coordinated International Exchange and Expatriate Programs

• Administered Chicago MBA program, e.g., assessment of eligibility and approval

• Planned and managed resources, scheduled over 250 professional accountants to audits Education

B.A in English

Lake Forest College - Lake Forest, IL

Skills

• Ms Word (10+ years)

• MS Office (10+ years)

• Ms Excel (10+ years)

• Ms Office Suite (10+ years)

• Scanning

• Document Control

• Content Management Systems

• Visio

• Microsoft SharePoint

• Adobe Acrobat

• Microsoft Office

• Benefits administration

• Human Resources

• Employee Orientation

• Legal Research

• Time management

• Microsoft Excel

• Administrative experience

• Microsoft Powerpoint

• Microsoft Outlook

• Word processing

• Microsoft Word

• Legal Drafting

• UCC Law

• Proofreading

• Management

• Quality Assurance

• Recruiting

• HTML5

• Transcription

• Databases

• Training & Development

• Office Management

• Microsoft Access

• QuickBooks

• Analysis skills

• Editing

Certifications and Licenses

Notary Public

June 2019 to Present

Driver's License

Assessments

Working with MS Word documents (intermediate) — Highly Proficient August 2019

Intermediate Word techniques, including the use of formatting, Track Changes, and Comments. Full results: Highly Proficient

Customer focus & orientation — Highly Proficient

January 2021

Responding to customer situations with sensitivity Full results: Highly Proficient

Working with MS Word documents (basic) — Proficient August 2019

Basic Word techniques, including the use of tools to format or edit text. Full results: Proficient

Work style: Conscientiousness — Proficient

August 2021

Tendency to be well-organized, rule-abiding, and hard-working Full results: Proficient

Working with MS Word documents — Proficient

January 2021

Knowledge of various Microsoft Word features, functions, and techniques Full results: Proficient

Case management & social work — Proficient

December 2021

Determining client needs, providing support resources, and collaborating with clients and multidisciplinary teams

Full results: Proficient

Administrative support professional fit — Proficient March 2021

Measures the traits that are important for successful administrative support professionals Full results: Proficient

Indeed Assessments provides skills tests that are not indicative of a license or certification, or continued development in any professional field.

Additional Information

COMPUTER SKILLS:

MS Word 2013, 2010, Access, PowerPoint, Excel; Outlook, Lotus Notes, Visio, Extranet Site Development; I-Manage, Hummingbird DM, Docs Open, PC Docs, Soft Solutions, Concordance, Legal Key; SharePoint; CHRIS -Timekeeping: Elite, Carpe Diem, Timeslips, Webview, CMS Open, and CHRIS T&A

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