Chyvon Green

Atlanta, GA *****

770-***-****

ad2zrw@r.postjobfree.com

Professional Summary

A versatile and detail-oriented professional with extensive experience in full-cycle bookkeeping, accounts payable management, purchasing and office administration. Proficient in various accounting software, including QuickBooks, SAP, and JD Edwards. Skilled in managing major office operations, overseeing human resources functions, preparing tax returns, and facilitating effective communications. Adept at streamlining processes, enhancing efficiency, and ensuring accurate financial reporting

WORK EXPERIENCE:

Senior Accounts Payable Specialist

FirstPro July 2023 - December 2023

- Supervising the workflow of purchase order (PO) and non-PO invoices via ActiveWorx system

- Executing 3-way matching and handling non-PO invoices to bolster team operations

- Conducting thorough account reconciliation tasks

- Administration of inter-company shared AP email accounts

- Investigating and resolving escalated errors within the procure-to-pay (P2P) cycle, collaborating with cross-functional teams to identify root causes and implement resolutions.

Purchasing Systems Analyst

National Home Corp November 2021 - May 2023

- Lead new project and community development initiatives, overseeing bid management, in-house takeoff assemblies, contract additions, and budget reviews

- Act as a central liaison between builders, trades, and the office, managing plans, specifications, options, selections, takeoffs, contracts, and pricing

- Vendor management encompassing setup for job-specific and overhead vendors, subcontractors, municipalities, and utility companies

- Standardize master plan option databases and product libraries

- Maintain and implement cost variance analysis and reduction programs

- Develop and enforce standardized operating procedures for purchasing, monitoring their effectiveness, and continuously improving purchasing accounting processes

- Creation of scopes of work for various trades

- Update model estimates and lot condition budgets, focusing on direct variable site cost budgets

- Oversee the implementation of systems such as Newstar, BuildPro, Bid Manager, and Sales Express, configuring modules and templates

- Ensure consistent budgeting of direct costs across all divisions company-wide

- Input and manage subcontract pricing including takeoffs, parts, craft codes, and bid rates

- Ensure compliance of Master Agreements and related insurance documents with internal policies

- Aid divisions in vendor bid comparison and acquisition of three bids per craft

- Supervise and train a team of purchasing administrators in various purchasing processes

- Develop regional templates and lot schedules within BuildPro

- Generate sales contracts and input lot specifications in Sales Express.

Senior Purchasing Agent

Century Complete February 2020 - December 2021

- Facilitated the release of Purchase Orders to align with the company's production schedule and ensured accurate budgeting for each home's costs.

- Generated Start & Sales budget reviews for all lots before Purchase Order generation, ensuring precise budget figures.

- Collaborated with the Corporate Starts team to integrate trade contracts into monthly model budgets and ensure accurate costing for released homes.

- Provided training to Purchasing Analysts and Division Purchasing Managers, focusing on streamlining trade onboarding processes and enhancing contract and data management efficiency.

- Conducted regular analysis of the company's costing structure and procedures to mitigate overages and address budgeting shortfalls.

- Organized routine training sessions and strategy meetings involving Regional/Division Managers to enhance operational efficiency and effectiveness.

Accounts Payable Manager

Just Jeffrey, Atlanta, GA April 2017 - February 2020

- Managed comprehensive bookkeeping tasks utilizing QuickBooks software

- Oversaw critical office and operational functions, including IT vendor relations, phone system and copier contracts, building maintenance, guest reception, document management (copying/faxing), office supplies procurement, mail distribution, and coordination of meetings and conference calls

- Handled various human resource duties, including employee onboarding and orientation, benefits administration, and payroll management

- Conducted general office tasks, such as answering phones, greeting guests, managing office supplies, and organizing meetings and conference calls

- Produced effective communications, including emails, announcements, and newsletters

- Prepared and filed Monthly State and Federal tax returns

- Managed purchasing operations, overseeing the procurement of merchandise such as unisex attire, shoes, handbags, accessories, and quarterly inventory management

Interim Accounts Payable Manager (Contract)

Century Communities, Norcross, GA September 2016 - April 2017

- Supervised the entire accounts payable cycle, ensuring accurate coding, posting, and timely payment disbursements. Managed diverse payments including vendor/subcontractor disbursements, travel and entertainment expenses, SG&A costs, earnest money refunds, permit expenses, AIA applications, sales commission payments, vendor maintenance, and 1099 reporting.

- Proactively identified opportunities for cost savings and implemented cash management techniques to optimize working capital efficiency.

- Engaged with vendors and customers to acquire precise general ledger coding information and resolved any payables-related issues.

- Conducted meticulous reviews of accounts payable to detect errors, implementing necessary corrections.

- Served as the administrator for P-card processing and reconciliation.

- Orchestrated month-end and year-end closing activities pertaining to accounts payable, executing journal entries, accruals, account reconciliations, reclassifications, and maintaining an open check register

Accounts Payable / Vendor Maintenance Administrator (Contract)

The William Carter Company, Atlanta, GA July 2015 - September 2016

- Managed SAP and Ariba vendor onboarding tools and team, overseeing the review and submission of new internal and external vendor creation requests through approval processes while ensuring compliance with relevant requirements.

- Collaborated with the Strategic Sourcing Team to facilitate IRS EIN approval and Navex compliance.

- Oversaw vendor bank account verifications, audits, research, account consolidations, and managed W9/W8 forms.

- Set up outgoing domestic wire transfers using BOA CashPro Online.

- Reviewed and processed all invoices keyed by analysts, executing two weekly payment runs.

- Conducted escheatment assessments and processed accounts payable invoices, ensuring accuracy and timeliness in payments.

- Reconciled vendor statements and effectively resolved discrepancies.

- Maintained precise records of all financial transactions.

- Assisted in month-end closing activities associated with accounts payable.

- Collaborated with other departments to resolve payment issues and inquiries.

- Prepared and analyzed various financial reports as required.

Accounts Payable/Procurement Specialist

Apto Solutions, Atlanta, GA April 2014 - April 2015

- Handled administrative duties such as answering phones, welcoming visitors, updating website/social media accounts, and organizing travel arrangements for executive staff.

- Accurately coded, entered, and processed all approved payables, including vendor invoices, expense reports, client sort and settle invoices, and RMA’s across multiple sites and states.

- Collaborated with vendors to arrange necessary payment methods such as wire transfers, EFT, checks, credit cards, etc.

- Managed the weekly check run process, compiling voucher packages for filing.

- Initiated requests for W9 forms and set up new vendors in the accounting system.

- Conducted research on outstanding checks, processed voids, and reissued checks when necessary.

- Verified purchase requisitions for pricing, obtained management approval, and generated purchase orders.

- Assisted in month-end closing activities, including general ledger maintenance, journal entries, and accruals.

- Executed the annual 1099 process, ensuring compliance with IRS requirements.

- Participated in month-end closing procedures.

Office Manager/Bookkeeper

Always There Home Care Solutions, Southfield, MI January 2010 - April 2014

- Managed payroll processes, verifying timesheets, data entry, garnishments, child support deductions, and handling month-end entries and adjustments. Issued manual checks for the weekly pay period using PayChex.

- Oversaw full-cycle Accounts Payable operations, including three-way matching of all invoices within the QuickBooks system, conducting a weekly check run, managing patient/vendor calls and inquiries, uploading positive pay files to the bank website, general ledger management, and preparation of tax returns.

- Handled Accounts Receivable tasks, which included verifying insurance benefits, billing Medicare and private insurance providers, applying cash, conducting bank reconciliations, managing petty cash, bank deposits, and processing EFT payments from third-party payees.

- Supervised the scheduling of medical staff.

Accounts Payable Accountant (Contract)

Faurecia Interior Systems - Auburn Hills, MI November 2011 – November 2012

- Managed the processing of vendor invoices for payment within the SAP system.

- Verified and recorded details of business transactions, including funds received and disbursed, ensuring accurate entries in ledgers, spreadsheets, and databases.

- Addressed and resolved invoices with discrepancies, liaising with management as required.

- Extracted, analyzed, and reconciled general ledger accounts across various registers, performing essential bank reconciliations.

- Conducted weekly audits of Goods Receipt/Invoice Receipt (GRIR).

- Investigated and responded to internal and external inquiries regarding quantity variances and pricing discrepancies.

- Prepared monthly accruals, cash forecasts, monthly balance sheets, and reconciliations of the general ledger.

- Issued debit and credit notes when necessary and initiated payment runs.

- Managed the audit and input of staff expense reimbursements.

COMPUTER SKILLS:

SAP HANA, BAAN, Activeworx, Newstar (Super User), BuildPro (Super User), Sales Express, Bid Manager, InfomXL, Sharepoint, PeopleSoft, JD Edwards, Quickbooks, Infor, Sage, Concur, Kofax, Basware, Navex, Docusign, Adobe Acrobat, Jira, Power BI, Microsoft Office

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