Professional Experience

Solomon Cordwell Buenz (scb) Chicago, IL

Executive Studio Assistant (August 2022 – June 2023)

●Maintained various calendars for the studio, scheduled meetings and assisted staff in resolving scheduling conflicts.

●Provided administrative support to senior leaders in areas of construction phase document processing, correspondence, and contracts.

●Logged and processed construction phase documents in Newforma including shop drawings, RFI’s, and submittals.

●Monitored stock of office supplies for the studio and ordered new supplies to replenish depleted stock.

●Maintained and updated weekly staffing report with special attention to employee utilization and project fees.

●Coordinated travel, lodging, and processed expenses for senior executives.

●Facilitated employee engagement for monthly off-site activities.

●Various Reception coverage duties were provided.

ComGraphics, Inc. Chicago, IL

Office Manager (January 2022 – August 2022)

●Procured all supplies and equipment, and ensured zero disruptions to the business while negotiating price and delivery.

●Oversaw inventory, which included tracking of back orders, purchase orders, and product data.

●Researched, analyzed, and forecasted buying trends, markets, styles, and products.

●Created and managed purchase orders, requisition, and request for quote forms.

●Researched, developed, and maintained relationships with vendors/suppliers.

●Facilitated employee engagement activities and office events for 50+ employees monthly.

●Provided weekly administrative and creative support to C-Suite while managing the front office.

Makomi Chicago, IL

Executive Administrative Assistant (November 2021 – January 2022)

●Identified prospective customers and generated referrals for new business opportunities.

●Described program and course to potential customers through direct messaging via Social Media Platforms.

●Scheduled meetings for the global Enrollment team and potential clients through Calendly.

●Averaged 150 direct messages sent and 30 calls booked weekly.

●Provided daily updates with company leadership including metrics.

●Oversaw marketing efforts for new and existing outreach packages.

NextGen Global Resources, LLC Chicago, IL

Senior Administrative Assistant (February 2019 – August 2019)

●Provided administrative HR support by training new hires on expectations and processes.

●Executed onboarding and welcome calls for 10+ new hires weekly and provided notes for each call via Bullhorn.

●Conducted exit interviews for terminated and voluntarily exited contractors.

●Reconciled non billable expenses tracker weekly in compliance with Payroll guidelines.

●Acted as chief point of contact and liaison between internal team and external contractor team.

●Ensured payroll and expense guidelines were followed by new and tenured contractors.

●Scheduled meetings for management and captured meeting minutes weekly.

●Created and supplied new hires’ company swag boxes through various shipping agencies.

Administrative Assistant (October 2018 – February 2019)

●Processed 100+ contractors’ timecards weekly while ensuring employee contract and state regulations were followed.

●Worked with the accounting team to ensure direct communication with contractors and management regarding Payroll.

●Achieved 100% return status of 75+ laid off contractors’ equipment in two weeks.

●Created tracking system and self-guided organization strategy to manage high volume of contractors.

●Performed administrative tasks including drafting memos, invoices, reports, and other documents for senior staff.

●Surveyed contractors on behalf of the Quality Care Team to confirm customer satisfaction with internal staff.

Material Service Testing, Inc. Chicago, IL

Executive Assistant (June 2014 – April 2017)

●Provided daily support to Executive and department leaders, including calendar, schedule and travel management.

●Managed a fleet of 25+ company and rental vehicles and ensured compliance with city and state laws.

●Processed 125+ timesheets and expenses weekly according to billing standards.

●Maintained daily field schedule and dispatched 25+ technicians for standard, after-hour, and weekend shifts daily.

●Generated 50+ weekly quality control reports and invoices for clients using Intuit QuickBooks.

●Prepared and notarized 10+ client requested partial and final payment waivers weekly.

●Created and implemented a program guide for the setup of company laptop and company phone.

UBS Global Asset Management Chicago, IL

Executive Assistant (February 2013 – May 2014)

●Scheduled C-Suite employee meetings and managed calendar and travel arrangements.

●Collaborated with a global team to administer and distribute Learning and Development Needs Assessment.

●Produced Technical Skills Review for global employees and coordinated all communication efforts.

●Served as Client Relations Manager and updated the regional ClientPort database.

●Created transition plans for incoming and outgoing senior team members.

●Managed Summer Intern new hire orientation program and directed onboarding, including processing i9’s.

HR Administrative Assistant (August 2012 – January 2013)

●Administered employee satisfaction surveys, compiled and analyzed data, and prepared reports via PowerPoint.

●Developed onboarding guide and action plan for new hires that included orientation packets, benefits and payroll.

●Completed internal 20-module training program related to Human Resources compliance.

●Received all deliveries, purchased office supplies, and managed all inbound and outbound mail/packages.

●Facilitated office lunches and meet and greets for visiting global employees.

●Coordinated domestic and international travel and processed expenses for senior executives.

Education

Harold Washington College

(2016) Associate in Arts: Human Sciences (Liberal Arts)

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