Saba Al-Tamimi

Executive Assistant

Executive assistant Liaison to Internal Staff & External Contacts Alliance Builder

Senior administrative strategist with a history of supporting leaders and team members in challenging and rapidly growing environments. A trusted partner known for executing complex research, report development and establishing coalitions to reduce risks while addressing timely and practical solutions to business concerns. Reputable for developing and implementing internal communication and managing business projects to ensure efficient operations and quality outcomes.

Key Skills & Knowledge

Partnership & Coalition Development • Quality Review • Risk Assessment & Mitigation • Administrative Management • Issue Management • Report Generation • Billing & Invoicing • Process Improvement & Implementation • Cost Savings & Optimization • Client & Partner Communications • Staff Training & Development• Project Coordination

Professional Experience

Heartland Global Payments Inc. Houston, Texas August 2022-April 2023

Relationship Sales Manager,

The Catalyst Behind Heartland’s Success as an Organization

A Consultative Sales Professional, the Relationship Manager is responsible for driving revenue growth and bringing in net new business from prospects. Relationship Managers set appointments with business owners to educate them about Heartland’s payment processing solution(s). Keen and preserving in building referral partnerships, over networking, face-to-face, and over the phone.

Prospecting for and running dynamic sales presentations.

Explaining value proposition to clients via Atlas CRM on iPad or tablet.

Closing sales of our Payroll / HR Outsourcing solutions (Referring deals in Card Processing, Lending, and Loyalty Marketing).

Educating merchants and business owners on the payment processing industry.

Up-selling current clients on Heartland gift marketing, payroll, payment, Heartland Restaurant POS, Heartland retail, and other products and services.

Sunita Hydrocolloids Inc. Houston, Texas March 2022-June 2022

Executive Assistant to the President,

Products & Services: Oil and Gas Industry, Guar Meal, Food, For Water Treatment, and Guar Gum Cosmetic and Personal Care. Function as the gatekeeper for calendar management including scheduling meetings, resolving any overlapping commitments, and protecting time for priorities. Managing, and coordinating independently through excellent Judgment. Demonstrative ability to anticipate and resolve problems.

Taking and transcribing notes.

Office management (building liaison, ordering, and cataloging office supplies, equipment tracking, expense reporting for the team)

Working collaboratively on special projects with each member of the team.

Conducting research online, Creating and editing proposals, reports, and PowerPoint presentations.

Managing CEO’s priorities by meticulously tracking work streams, ensuring timely response and execution of follow-up tasks.

Execute registration renewal for multi facilities-locations of FFR "Food Facility Registration” compliance monitoring, and ensure the information provided is encrypted and transmitted securely.

Process create sales order(s), invoices, collaborates with Treasury dept. for managing reconciliations Excel sheets.

Managed overall AR activities and assured being up to date on the Sage accounting system.

Checks deposits, manages inventory, breaks room, and processes expense reports for seniors besides business accounts reconciliations.

INTECH Process Automation Houston, Texas April 2017-July 2020

Executive Assistant

Hired to perform first-hand support to executive leadership and staff members that included calendar management and scheduling meetings and managing routine employee inquiries. Collaborated with the Accounting department to ensure the execution of accounts receivable functions.

Performed tactical and strategic administrative support tasks for upper executive-level employees of the organization.

Performed various tasks in administrative support at the upper executive level.

Senior: Applies extensive knowledge of job skills, company policies, and procedures to complete complex, specialized assignments/tasks in creative and effective ways.

Comprehensive understanding of the general/technical aspects of the job. Works on complex assignments requiring considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions.

Heavy calendar management for the Vice-President, Project Manager, and Bus. Development Managers to enable projects.

Contributed to cost savings efforts by ordering office supplies and communicating with vendors to negotiate lower prices.

Maintained workflow by managing accounting functions, including creating spreadsheets and handling reconciliations.

MW Services Construction Company Houston, Texas January 2017-April 2017

Executive Assistant (Administrative Support)

Managed the timely processing of payroll and strategically placed advertisements in various newspaper outlets. Optimized operations by handling employee scheduling per business needs. Managed accounts payable and accounts receivable via QuickBooks as well as submitted proposals for new jobs or quotes.

Drove operations by ordering materials, verifying received materials (returned materials as well), coupled managing estimates as well.

Routinely communicated with Quality, Development, Engineering, and Marketing to establish specifications.

Recognized for reducing the number of invoice exceptions and resolved discrepancies through corrective action plans.

Schlumberger-Geo-services Technology Houston, Texas January 2013-January 2017

Executive Assistant

Managed the screening of calls; coordinated calendars; arranged travel, meeting, and event arrangements; prepared reports and financial data, and created and maintained meeting minutes. Integral in all aspects of administrative operations, directory maintenance, planning, and inventory.

Managed assets and supplies by monitoring and replenishing critical supplies and submitted invoice(s).

Provided first-hand support to executive leadership by reading, researching, preparing, and routing correspondence, and drafting letters, documents, and presentations.

Served as a liaison between senior management, clients, and external providers, and handed data management systems.

Advanced operations by effectively researching and assembling data for reports and presentations.

Executed SAP/reimbursements that included check requests, purchase orders, processes, financial transactions, travel requests, cash requests, journal voucher transfers & general reports.

Weatherford International Houston, Texas May 2012-November 2012

Data Analyst

Recruited to print and data distribution duties and provided effective interaction with both clients and company personnel. Assumed responsibility for overseeing the work of clerical support personnel and assigning work to others.

Led the evaluation of a broad range of services—from single-well or multi-well petrophysical (open and cased hole), geophysical, and mechanical property analyses to efficient data transmission and delivery—real-time or in recorded mode.

Performed PC data entry for simple and efficient access to diverse data and reformatted revised data as required.

Discount Power (Powering Texas) Houston, Texas

September 2008-January 2012

Accounts Executives

Played a pivotal role in the fast-moving business environment by providing administrative support to senior management executives: receiving and distributing mail, compiling various reports for management, and scheduling meetings.

Successfully managed procedure cost reports and invoices, reflecting correct adherence to center budget codes.

Thoroughly assessed assignments to determine the prioritization of function movement, display screen calls, and mail.

Devised and maintained extensive filing methods and corresponding cross-referenced records.

Oversee customer inquiries, complaints, billing questions, and payment extension/ service requests.

Additional Experience

Genesis Pharmacy Inc. Houston, Texas January 2008-October 2017

Business Administration Manager (Part-Time)

Integral in business operations that included recommending management action to improve standard operating procedures by presenting comparisons on cost, risks & benefits. Oversaw employee benefits and compensation, including payroll functions and benefits administration.

Created and oversaw employee work schedules by delegating work activities to ensure efficient operations and adequate coverage.

Managed patient accounts by collecting past due amounts and ensuring accounts are current.

Executed administrative support functions that included maintaining pharmacy records and generating monthly team reports outlining production and trend analysis.

Actively engaged in the facilitation of orientation and training programs for new team members and current staff.

Drove office functions, including ensuring operations met HIPAA and Government security requirements regarding sharing/storage/PHI (Personal Health Information).

Early Career

Houston Methodist Houston, TX

Interpreter (International Patient Liaison) 2010-2011

MD Anderson Cancer Center Houston, TX

Patient Service Representative 2009-2010

Education & Training

Houston Community College Houston, TX

Associate degree Biotechnology

Al-Mustansiriyah University College of Science Ministry of Higher Education & Scientific Research Iraq, Baghdad

Bachelor of Science Biology/Microbiology

Ministry of Higher Education & Scientific Research Iraq, Baghdad

Executive Certificate in Clinical Laboratories Analyzes Serology, Hematology, Biochemistry, Immunology, Bacteriology, Histology, Histopathology

Interpretation Training MasterWord

Licensed Court Interpreter Orientation

Introduction to Interpreting in the Texas Courts

Interpreting Hospital Documentation

Memory & Note Taking – Interpreter Training

Navigating the Ethical Minefield

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