Rafael Layoc Garcia

Home Country: Philippines

Address: Building 19 Al Salah St. Doha Qatar

Mobile Number: +974-********

Email Address: ad2ygf@r.postjobfree.com

Date of Birth: 27 July1983

Religion: Roman Catholic

Passport Number: P6018403A

Visa: Family Visit Visa

Applying for the Position of: Administrative Assistant/ Document Controller/Office Staff / Data Entry Clerk / Clerk / HR Assistant/Officer/ Secretary/ Storekeeper / Production Coordinator / Project Coordinator

Career Objective

I am a dedicated and motivated professional seeking an opportunity to contribute my experiences as Administrative Assistant, Librarian and Document Controller. With a positive attitude that will allow me to achieve company goals and targets.

Education:

2006 – 2010: Master of Library and Information Science

2000 – 2004: Bachelor of Commercial Science Major in Management

1996 – 2000: High School Education

1990 – 1996: Primary Education

Universities/School Attended – 1. Baliuag University – Bulacan, Philippines

2. Jose Rizal University – Mandaluyong Philippines

3. E. Rodriguez Elementary School - Mandaluyong, Philippines

Work Experiences:

1)Company: Salam Technology

Place of Work: State of Qatar

Date: 9 July 2017– 31 July 2020

Position: Administrative Support – Closeout / Project Coordinator

Scope of Responsibilities:

●Receiving submittals and drawings as project coordinator from the subcontractors

●Placing the submittals and drawings in the traveler and circulate to the respective signatories

●Coordinate with the Document Controllers for the uploading of documents to the database

●Assisting the Quality department for the milestones and sections compiling and recording

●Assisting in processing of Inspection Request from the Inspectors

●Other responsibilities such as office supplies, inventory etc.

2)Company: AECOM

Place of Work: State of Qatar

Date: 9 March 2014 – 31 May 2017

Position: Administrative Assistant

Scope of Responsibilities:

●Transfer and edit draft letter to the templates for circulation and approval

●Arrange meetings

●Filing documents (soft copies and hard copies)

●Processing and uploading of documents

●Updating the excel sheets of documents and correspondences

●Records incoming documents and letters from the contractor

●Transfer and process draft letters, MOMs, NCRs and SQRs to the templates and put in the traveller

●Arranging of submittals attached with CSRC for future archiving

●Other responsibilities assigned by the Senior Resident Engineer

3)Company: Al Ali Engineering Trading & Contracting

Place of Work: State of Qatar

Date 26 November 2013 – 7 February 2014

Position: Document Controller / Time Keeper

Scope of Responsibilities:

●Receiving submittals and drawings

●Place draft letter to the templates

●Arrange office supplies

●Maintaining the records

4)Company: Jose Maria College Foundation Inc.

Place of Work: Davao City, Philippines

Date: 11 January 2021 – 31 December 2023

Position: Chief Librarian

Scope of Responsibilities:

●Provides library support to members of an academic community, such as students, researchers and lecturing staff.

●Plans, organizes, and coordinates the works of the library systems and services unit

●Performs a responsible technical library tasks of a generalized nature related to the acquisition, cataloging, processing and/or circulation of library materials

●Collaborates with all departments in the development, operation and coordination of the library systems to meet the needs of students and faculty

●Trains and provides work direction to students, faculty and staff, prioritizes work, and ensures timely and accurate completion

●Oversees specialized and technical functions related to the management of library systems services operations

●Responsible for the installation, daily operation, maintenance, problem resolution and security of the library network, equipment and software library system

●Maintains library related specialized programs, databases, and access as needed

●Schedules and coordinates activities, including evenings and weekends

●Participates in planning and developing library policies, procedures, and programs, may initiate and/or implement them

●Provides information, assistance, training, technical support and problem resolution to students, faculty and staff

●Compiles, organizes, and researches various records and reports

●Monitors and analyzes library usage

●Serves as liaison with information Technology and Instructional Technology personnel

●Spends time working with electronic resources and are increasingly involved with database management and webpage development

●Performs other duties as assigned

5)Company: Jose Rizal University

Place of Work: Mandaluyong City, Philippines

Date: 8 November 2004 – 14 October 2013

Position: Branch Librarian

Scope of Responsibilities:

Indexing relevant journals and magazines

Front liner and serving as Circulation/Reference Librarian

●Work with staff to identify needs for process improvements

●Catalog and classify books and catalog nonprint materials

Supporting the whole team for the progress of any project related and reporting consistently to the co-employees and supervisors.

Assisting the subordinates in the branch sections. Providing the information need of the clients and impart contribution to the whole office site.

●Direct organizing of books in their correct shelves according to the call number, sections and branches

Achievements:

On the job training:

Company: Bank of the Philippine Islands Position: Clerk

Date: November 2003 – March 2004

Licensure Examination:

Professional Regulation Commission: Librarian Licensure Examination

Date held: November 10-11, 2010.

Country: Philippines

PRC License Number: 0006015

Board Exam Passed - Certificate available upon request

Trainings:

Qatar Trainings Attended:

2019: Information Technology

Human Resources and Administration

2018: Document Control 1 and 2

2017: Microsoft Office

Skills:

Computer literate for MS Word, Excel and Power Point

Languages:

Filipino and English Proficient

I hereby certify that the above information is true and correct.

Rafael Layoc Garcia

Applicant

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