Administrative Assistant Project Coordinator, Document Controller
Resume:
Rafael Layoc Garcia
Home Country: Philippines
Address: Building 19 Al Salah St. Doha Qatar
Mobile Number: +974-********
Email Address: ******.***********@*****.***
Date of Birth: 27 July1983
Religion: Roman Catholic
Passport Number: P6018403A
Visa: Family Visit Visa
Applying for the Position of: Administrative Assistant/ Document Controller/Office Staff / Data Entry Clerk / Clerk / HR Assistant/Officer/ Secretary/ Storekeeper / Production Coordinator / Project Coordinator
Career Objective
I am a dedicated and motivated professional seeking an opportunity to contribute my experiences as Administrative Assistant, Librarian and Document Controller. With a positive attitude that will allow me to achieve company goals and targets.
Education:
2006 – 2010: Master of Library and Information Science
2000 – 2004: Bachelor of Commercial Science Major in Management
1996 – 2000: High School Education
1990 – 1996: Primary Education
Universities/School Attended – 1. Baliuag University – Bulacan, Philippines
2. Jose Rizal University – Mandaluyong Philippines
3. E. Rodriguez Elementary School - Mandaluyong, Philippines
Work Experiences:
1)Company: Salam Technology
Place of Work: State of Qatar
Date: 9 July 2017– 31 July 2020
Position: Administrative Support – Closeout / Project Coordinator
Scope of Responsibilities:
●Receiving submittals and drawings as project coordinator from the subcontractors
●Placing the submittals and drawings in the traveler and circulate to the respective signatories
●Coordinate with the Document Controllers for the uploading of documents to the database
●Assisting the Quality department for the milestones and sections compiling and recording
●Assisting in processing of Inspection Request from the Inspectors
●Other responsibilities such as office supplies, inventory etc.
2)Company: AECOM
Place of Work: State of Qatar
Date: 9 March 2014 – 31 May 2017
Position: Administrative Assistant
Scope of Responsibilities:
●Transfer and edit draft letter to the templates for circulation and approval
●Arrange meetings
●Filing documents (soft copies and hard copies)
●Processing and uploading of documents
●Updating the excel sheets of documents and correspondences
●Records incoming documents and letters from the contractor
●Transfer and process draft letters, MOMs, NCRs and SQRs to the templates and put in the traveller
●Arranging of submittals attached with CSRC for future archiving
●Other responsibilities assigned by the Senior Resident Engineer
3)Company: Al Ali Engineering Trading & Contracting
Place of Work: State of Qatar
Date 26 November 2013 – 7 February 2014
Position: Document Controller / Time Keeper
Scope of Responsibilities:
●Receiving submittals and drawings
●Place draft letter to the templates
●Arrange office supplies
●Maintaining the records
4)Company: Jose Maria College Foundation Inc.
Place of Work: Davao City, Philippines
Date: 11 January 2021 – 31 December 2023
Position: Chief Librarian
Scope of Responsibilities:
●Provides library support to members of an academic community, such as students, researchers and lecturing staff.
●Plans, organizes, and coordinates the works of the library systems and services unit
●Performs a responsible technical library tasks of a generalized nature related to the acquisition, cataloging, processing and/or circulation of library materials
●Collaborates with all departments in the development, operation and coordination of the library systems to meet the needs of students and faculty
●Trains and provides work direction to students, faculty and staff, prioritizes work, and ensures timely and accurate completion
●Oversees specialized and technical functions related to the management of library systems services operations
●Responsible for the installation, daily operation, maintenance, problem resolution and security of the library network, equipment and software library system
●Maintains library related specialized programs, databases, and access as needed
●Schedules and coordinates activities, including evenings and weekends
●Participates in planning and developing library policies, procedures, and programs, may initiate and/or implement them
●Provides information, assistance, training, technical support and problem resolution to students, faculty and staff
●Compiles, organizes, and researches various records and reports
●Monitors and analyzes library usage
●Serves as liaison with information Technology and Instructional Technology personnel
●Spends time working with electronic resources and are increasingly involved with database management and webpage development
●Performs other duties as assigned
5)Company: Jose Rizal University
Place of Work: Mandaluyong City, Philippines
Date: 8 November 2004 – 14 October 2013
Position: Branch Librarian
Scope of Responsibilities:
Indexing relevant journals and magazines
Front liner and serving as Circulation/Reference Librarian
●Work with staff to identify needs for process improvements
●Catalog and classify books and catalog nonprint materials
Supporting the whole team for the progress of any project related and reporting consistently to the co-employees and supervisors.
Assisting the subordinates in the branch sections. Providing the information need of the clients and impart contribution to the whole office site.
●Direct organizing of books in their correct shelves according to the call number, sections and branches
Achievements:
On the job training:
Company: Bank of the Philippine Islands Position: Clerk
Date: November 2003 – March 2004
Licensure Examination:
Professional Regulation Commission: Librarian Licensure Examination
Date held: November 10-11, 2010.
Country: Philippines
PRC License Number: 0006015
Board Exam Passed - Certificate available upon request
Trainings:
Qatar Trainings Attended:
2019: Information Technology
Human Resources and Administration
2018: Document Control 1 and 2
2017: Microsoft Office
Skills:
Computer literate for MS Word, Excel and Power Point
Languages:
Filipino and English Proficient
I hereby certify that the above information is true and correct.
Rafael Layoc Garcia
Applicant
Contact this candidate