Patricia O’Neill

**-** ** ******

Maspeth, NY ***78

718-***-**** - ad2yej@r.postjobfree.com

Administrative Assistant

Maspeth Town Hall

Sept 2019 - July 2023

Maspeth, NY

Administer and manage multiple New York City Discretionary Awards. Coordinate the preparation and submission of contracts and subcontracts agreements for registration, working closely with Program Directors, Community Services, Program Managers and Representatives. General administrative duties for a non-profit organization including monthly reporting expenses to NYC HHS Accelerator and NYC PassPort for seven DYCD accounts. Accounts payable/accounts receivable.

Responsible for recording any incoming membership/program payments and correspondence. Work closely with Executive Director and Director of Programs with budgets and contracts for DYCD. Accounting Manager

Premier Healthcare Resources

Jan 2019 - Aug 2019

Glendale, NY

Accounts Payable - Responsible for inputting all incoming invoices as well as timely payment of invoices using QuickBooks Online.

Accounts Receivable - Responsible for creating and distributing rent schedules. Receiving and recording payments. Depositing all payments.

Payroll - collecting and verifying all employee timesheets. Inputting all hours in third party payroll system

(Paychex).

Work directly with CFO and CEO.

Payroll Coordinator

Andromeda Advantage Inc.

Sept 2017 - Dec 2018

Long Island City, New York

Collect and manage all payroll for five separate companies using MasterBuilder, Paychex and Sage Timberline

Responsible for new employee information and set up and record/pay and garnishments * Pay federal, NYS, NYC and 401k payments on a weekly basis

Profile Experience

Check and approve certified payroll on NYC Dept. of Housing website for nine subcontractors. Also, prepare certified payroll for various insurance wrap up companies * Prepare waivers for payments Payroll Coordinator

All Safe LLC

April 2011 to September 2017

Brooklyn, NY

Collect and manage data from time clock for over 150 employees on a weekly basis. Prepare weekly payroll in-house using Quickbooks for a mid-sized construction company, 100+ union employees and 50+ non-union employees.

Accurately allocate job costing for over 30 job sites a day for all employees. Make sure time is recorded to each individual job site for a true cost of project on various spreadsheets and accounting systems. Responsible for new employee information and set up and record any garnishments. Pay federal and NYS/NYC payroll taxes and certified payroll on a weekly basis. Prepare and pay all union dues (five local unions-weekly and monthly) and any benefits/vacation owed. Worked closely with two owners and project managers to set up new jobs in all systems for proper accounting. Handle all AP with vendors, tracking employee expenses, reconciling credit cards and managing trucks, paying parking tickets.

Call customers for collects on accounts receivable and support A/R staff in invoicing in Quickbooks. Overall office duties including distributing mail, answering phones, filing, ordering supplies. Notary Public.

Contact this candidate