Senior Project Accountant
Resume:
Amber Lynn Rivera
Manalapan, NJ Cell 848-***-**** **********@*****.***
Objective
Strong Accountant with hands-on industry knowledge of Construction Accounting. Excellent communication and relationship building skills. A creative thinker who adapts to the needs of the environment, supporting project managers directly. Exceeds client expectations and thrives in a faced paced environment.
Employment Experience
Senior Project Accountant/Assistant Controller
Hylan Services- Holmdel, NJ (06/2022 – 03/2023)
Supervised and crossed trained accounting personnel (Staff Accountant, AP Manager, and AP Specialists)
Lead in financial preliminary and year end audit & secondary lead in PNC bank audit
Managed month and year end close processes
Analysis of financial statements and GL accounts to ensure accurate balancing
Created adjusting entries after extensive account analysis
Prepared financial statements for forecasting and budgeting purposes
Generated reports for job cost analysis (WIP schedules)
Maintained amortization and fixed asset schedules across 5 subsidiary companies
Reconciled intercompany accounts
Processed daily cash recordings and bank transactions for 10+ accounts
Ran weekly AR calls to go over cash collections and invoices that are coming due, anticipated WIP collections
Processed customer and/or vendor refunds
Created work flow approval for routing and approval of invoices in TimberScan
Vendor account review
1099 processing and submissions
Senior Project Accountant/Assistant Controller
Nicholson Corporation- Whitehouse Station, NJ (07/2021- 06/2022)
Supervised and crossed trained accounting personnel (Office Manager, Payroll Manager & Assistant, 2 Staff Accountants, and AP Specialist)
Create and implement workflows for PR and AP department
Thorough analysis of all B/S, P&L, general ledger accounts, and bank transactions
Created adjusting entries after thorough account analysis
Quarterly financial statement preparation for all subsidiary companies (4)
Prepared and created journal entries for debt and depreciation schedules
Processed monthly/quarterly intercompany transactions and bank reconciliations
Completed weekly general ledger cash transfers to cover expenses
Generated reports for job cost analysis
Payroll processing for 350+ employees across 35+ unions, including child support/wage adjustments and garnishments
Uploaded positive pay to bank to ensure fraud protection
Organized and submitted all weekly/monthly CPR submissions to GC’s
Reviewed & processed weekly and monthly union due remittances; resolved union discrepancies
Paid weekly federal and state payroll taxes to NJ, NY, and PA
Lead representative on payroll audits
Resolved AP discrepancies and vendor inquiries
Approved invoices to be paid for bimonthly check runs
Lead for converting accounting system from Foundations to Sage: Review all departmental accounts and transactions for upload; account clean up and verification
Project Accountant
JJ White Inc.- Linden, NJ (01/2017-07/2021)
Create and implement workflows for Payroll, AP, and AR department
Onboarding of new hires and rehires
Daily time entry for weekly payroll for full time and seasonal employees (40-150)
Managed employee expenses
Created and processed client invoices
Conduct invoice reconciliations and submissions
PO, contract, and invoice analysis
Created and submitted AIA billing to client
Entered rate tables into accounting system
Created and updated WIP reporting for month end
Job cost analysis
Worked directly with subcontractors to verify T&M
Spearheaded clerical duties (email and phone correspondence, and replenishment/purchasing of office supplies)
Assisted client with workorder related purchases on client software; created excel template for tracking of material purchases
Project Accountant
Joseph Jingoli & Son Inc- Lawrenceville (04/2017-06/2017)- Contract
Project Accounting Functions
Created client invoices based on approved vendor invoices & company expenses
Tracked and billed out work in progress (WIP)
Requested change orders (CO’s)
Enrollment Agent
MorphoTrust USA- Ewing, NJ (07/2016-10/2016)- Contract
Enrolled customers in Federal Programs & for State Employment
Federal Programs: TSA Pre-Check, Transportation Worker Identification Credential (TWIC), Hazmat Threat Assessment Program (HTAP), and eQIP-- Customer identity verification
Captured biometric data (fingerprinting)
Non-Profit Coordinator
Sodexo- Piscataway, NJ (07/2014-07/2016)
Liaison between Sodexo management and 15+ vendors and contracted organizations
Managed contractual agreements
Recruited NPO
Vendor set-up
Drafted and finalized commission statements & submit payment via UFS
Trained, supervised, and coordinated training for 15+ Not-For-Profit Organizations
Design: NPO Guide to Working Concession Stands & Employee Safety Training Manuals
Open & Close booth operations
Data Administrator
CBA Industries- Edison, NJ (04/2013-05/2014)
Designed & implemented: Device Set-Up and Troubleshooting Manuals
Administrative responsibilities & technical support
Trained Managers and Distributors for Edison, Bergen, & Staten Island Facilities
Report preparation and presentation
Configured and set-up mobile devices for delivery
Created distribution maps for field testing, address verification, and delivery
Inventory control
Professional Skills
Accounting
Conflict Resolution
Develop and Maintain Client, Customer, & Vendor Relations
Workflow & Project Management
Software/Computing
AutoCAD
SketchUp
Foundations
Sage 300 CRE/Timberline
Timberscan
QuickBooks
LCP Tracker
Elation Systems
SAP
Microsoft Office Suite
Adobe (Acrobat Pro DC)
DocuSign
Education
Rutgers University School of Arts & Sciences, Newark, NJ- Graduated May 2012
Bachelors of Science in Criminal Justice & a minor in Psychology
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