LISA MALDONADO

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Over **+ years’ experience functioning in the Administrative/Executive Assistant role to a senior-level VP/CEO/President/CIO Professional Experience:

**/**-Present Garcia & Associates, Tax Preparation & Accounting Professionals Office Manager, Administrative Assistant

Maintain database of client information, provide tax detail and accounting documentation to individual and corporate clients

Provide direct support to accountant to facilitate the preparation of tax reporting for both individual and corporate tax returns

Annual financial reconciliation of corporate clients in the process of fulfilling tax liabilities and compliance of tax laws and regulations

Oversee the inventory of the accounting office: secure supplies and materials for office and clients, maintain critical forms and create financial accounting binders for corporate clients 02/18-09/2020 GIII Apparel Group, DKNY Donna Karan New York Division Executive Assistant, President of Dresses & Sportswear

Manage daily operations of the sales and metrics for the Dress & Sportswear Division and provide weekly reports to President of Dresses & Sportswear

Provide direct support to President of Dresses and Sportswear

Facilitate expense reports for President, Division VPs, Managers and Associates traveling, material or sample purchases

Support Division in securing supplies and materials necessary for office and traveling domestically or internationally

Work closely with Division EAs within DKNY in efforts to create a company-wide communication tool

Assist in overseeing Fashion Market Week coordinating client appointments and showroom set up

Facilitate Divisional Organizational Chart to capture employee and contractor presence within each Division

Day-to-day operations include multitasking and prioritizing within a high-pressure environment 11/03-06/2017 Teva Pharmaceutical Industries (via acquisition of Allergan) Executive Assistant, VP R&D IT (03/15-06/18)

Assist and support the VP in maintaining extremely busy schedule, global travel and accommodation, meeting facilitation and coordination between direct reports and the business management personnel

Support the R&D IT Department in all areas of administrative functions

Coordination of Town Hall meetings including global Teva facilities and personnel

Responsible for processing and reconciliation of procurement for R&D IT purchase requests, purchase orders and invoices

Forest Research Institute, Jersey City, NJ – Prior to acquisition by Allergan Several positions held:

RIM Compliance Support Coordinator, Enterprise Content Management Department, Informatics (07/07-03/15)

Support the development and functionality of the Records and Information Management Support Services for the entire Forest organization

Outline and establish the framework for the RIM Help Line to provide employees an outlet for inquiries and questions on the institution of new corporate policies; answer incoming queries via Help Line

Assist the Litigation Support Manager in tracking, system entry and completion of legal requests

Develop the training material for Rules Mapper application and coordinate with department personnel Administrative Asst, Electronic Data Capture Group, Clinical Operations (3/07)

Support the Assistant Director and EDC Specialists in the Electronic Data Capture Group within the Clinical Operations Department

Prepare meeting agendas and capture minutes at each meeting

Administer all materials for the EDC Fundamentals Training Events

Update the EDC Training database upon request for training and upon completion of training LISA MALDONADO

Professional Experience (continued):

Maintain employee personnel files and attendance records for all personnel in group

Upon study completion, QC Archived Patient Data CDs, and distribute them to study sites and CDIC

Follow up with study sites for confirmation of receipt of study CDs Administrative Asst, Statistical Programming, Clinical Sys/Medical Coding Dept (1/03 – 3/07)

Assist and support the Director of the Statistical Programming Department, as well as provide all administrative functions within the Statistical Programming Department

Maintain employee personnel files, attendance records, expense reports, training records for personnel

Maintain daily schedules of 4 Assistant and Associate Directors to include: arranging and scheduling appointments, meetings, interviews and travel according to availability

Coordinate travel arrangements for off-site meetings, and register personnel for conferences, courses and training seminars

Collect CV’s for positions within department, maintain an Access database and submit for review

Handle all correspondence via email, fax, US Mail, and expedite via FedEX or UPS

Update monthly organization chart for department utilizing PowerPoint

Prepare Agenda and Minutes for both the Department Meeting and Upper Management Meetings

Supporting the Clinical Systems and Medical Coding Department. These involve maintaining the Department Attendance Records, preparing Invoice Request forms for each in-house consultant, managing the Department Organization Chart on a monthly basis, and coordinating travel and conference arrangements

09/02-01/03 Freelance work, New York, NY Independent Sales Representative As an independent sales representative, I handled client print projects through 2 major print companies. I also offered sales expertise, product and service knowledge and contacts to digital printing and mail service companies to maintain and grow business relationships within the industry.

10/01-09/02 Graphics Service Bureau, New York, NY Account Executive-Outside Sales Graphics Service Bureau is a full-service digital printing company servicing the New York City area for over 11 years. Clients include: AOL Time Warner, Martha Stewart Living Omnimedia, Proskauer Rose, Credit Suisse First Boston and Heller Ehrman White and McAuliffe.

Generate $45,000 in new sales monthly for printing services

Grow existing house accounts by nearly 100%

Responsible for proposing and presenting new creative strategies to develop new business

Market advertising and promotional materials for large and small corporations, advertising agencies, financial institutions and law firms

Conduct revenue analysis and forecast reports for newly generated business CONTACT DETAILS PHONE 646-***-****

EMAIL: ad2x11@r.postjobfree.com

SKILLS EXECUTIVE SUPPORT, PROJECT MANAGEMENT, ACCOUNTING, EXPENSE RECONCILIATION, MEETING AND TRAVEL COORDINATION AND FACILITATION

PROFICIENT IN MS OFFICE SUITE

PROFICIENT IN CONCUR SAP

PROFICIENT IN ARIBA

LANGUAGES ENGLISH, SPANISH

EDUCATION St. John’s University, Jamaica, NY 9/90 – 6/91 Middlesex County College, Edison, NJ 9/91 – 6/92

Cittone Institute, Iselin, NJ 9/93 – 10/94

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