Valorie Zanders

**** ******** **. ************ ** 28314

Mobile Phone: 703-***-**** Email: ad2wdm@r.postjobfree.com

Clearance: Active TS/SCI w/CI Polygraph

Summary: I am a dedicated professional experience in supporting senior staff in the Intelligence community. Proven leader and strong contributor to team efforts; able to work in a fast-paced environment, performs multiple time-sensitive tasks simultaneously with attention to details.

Skills: Plan organized, and facilitate daily activities for the Section Chief, prepare and edit addendums, manage and maintain calendars, manage and prepare all aspects of meetings and briefings, prepare PowerPoint presentations, generate weekly and monthly reports, updated distribution list, manage SharePoint site, manage supplies and budget, timekeeping, manage travel for senior staff, assign tasks to employees, collect and analyze data to provide resolution, prepare and process security clearance, assure all staff attended the necessary training. Work well in a remote environment.

Tech Skills: Microsoft Office Suite,365, Word, Excel, Access, & PowerPoint. DOD Contractor, 2009 Automated Message Handling

System, People Soft, Record’s Management Tr., Teams, Defense Travel System, SharePoint, Zoom, GREX, DCPS, Visio, Webex (Civilian Pay System). Excellent Organizational Skills, and Ability to prioritize assignments.

Work History

Staff Specialist, Duke University 02/2023- Present

Compile and manage complex data to support program activities. Investigate and resolve discrepancies in (Destiny One), and Maintain Student accounts and complex information.

Plan and execute the distribution of credit card reports. Advise supervisor of status of current activities

Maintain liaison with appropriate personnel, by directing customers to the appropriate staff member, maintain up to date knowledge of program offerings

Communicate with students on registration, refunds, and complicated questions on all program by responding to unusual situations, request, and exceptions

Serve as back-up to the Business manager, in manages check deposits, bank wires. Assist in determining budget for front office. Order supplies each department

Communicate with University offices such as Facilities Management, housekeeping, and office machine repair

Maintain emails and phone messages by providing professional customer service

Support the COR team, attend meetings, and assist whereas needed, make suggestions as to how we can improve

Attend trainings and seminars to enhance Staff Specialist skills when possible

Produce transcripts at request, Provide updated canceled class information

Work with students on private loans Ex, Boeing Vouchers

Keeping student information confidential and secure

Input information into SharePoint

Executive Assistant (GSA) General Services Administration Global Solutions Raleigh NC 04/20/2019 – Feb 2023

•Create and proofread office correspondences utilizing Microsoft Office Suite,365

•Maintain Calendars for all staff elements

•Create, maintain incoming and outgoing correspondences for the office

•Complete procurement orders for buildings

•Maintained all unit Rosters, an ensured updates were made as needed

•Attend, plan, and arrange meetings for all staff elements

•Transcribe, and produce minutes after each meeting

•Input Data into various Data Bases in order to track office progression

•Create pamphlets, business cards, and any other documents needed in the office

•Create Power Point presentations for Staff meetings, as needed

•Assist with badging and in processing new employee and contractors

•Produced well in a totally remote environment for approximately 14 months

•Serve as the unit travel coordinator by Reconciling all travel, and submit expense report

•Participate in Zoom and Teams Mtgs. Daily

•Prioritize schedules as needed for the office

•Maintain the Integrity of Sensitive Classified information

•Maintain front office, and relieve other Admin staff as needed

• Reconciles claims payment for contracted work

•Worked 40 hours per week in a Remote environment

(DIA) Defense Intelligence Agency, Reston VA, Global Professional Solutions 12/2015 – 4/11/2019

Executive Assistant

•Attended staff meetings on behalf of the Director

•Managed calendars and conduct calendar meetings

•Prepared, proofread and edit correspondences for all staff members

•Created Power Point presentations for staff meetings, and as needed

•Managed SharePoint sites for Career Development

•Support Intel Oversight for ST

•Assist in maintaining office budget, and time keeping to ensure accurate recording

•Served as the liaison, between Human Resources and the Government

•Managed & create e-mail distro list, update rosters, and organizational charts

•Input travel for the Senior Intelligent Officer and assist staff with travel arrangements using the DTS system

•Received and process clearance request, as needed

•Coordinated personnel actions, timecards, and performance appraisals

•Ensure all education trainings requirements were completed and met according to Government policy

•Process incoming and outgoing staff members, also insure they receive all accounts, and CAC cards

•Attended trainings to gain new skills to support the division

•Reviewed and audit of computed wages and deductions

•Ensure daily operations run smoothly in support for ST (Science & Technology)/ Career Development

•Collaborate with team, utilizing SharePoint

(NGA) National Geographical Intelligence Agency) Springfield Va. NW Systems 04/2008-12/2015

Senior Secretary

Provided support to senior staff at the NGA

Managed and maintained calendars for Director and Deputy Director’s in various offices

Arranged and coordinated travel orders and vouchers for stateside and abroad

Coordinated with Chiefs of other staff elements to facilitate travel, agendas in reference to upcoming events

Prepared and provided weekly activity reports to the appropriate Director

Managed meetings; prepared agendas and presentations, invite attendee, scheduled conference room, set-up VTC meetings and conference calls

Received sort and distributed mail to all staff members

Manage and maintained record for all staff element (electronic and soft copies)

Created, maintained, and updated organization charts & distribution lists

Enroll staff in courses to improve job skills

Cover all offices in the facility that are in need of an assistant

Assisted with processing, and out-processing government and contracting Staff

Track and assign Taskers in the NCERTS SharePoint system

Managed various organizational charts, recall rosters, buddy cards, and holiday leave spreadsheets

Assisted maintaining the office supplies and budget. Conduct audits and inventories as required

Input time and attendance for Government employees

Receive and process quarterly awards

Conduct Research and analyze data for various reports

Worked 40 hours plus per week

EDUCATION:

Johnson Community College Smithfield, NC Criminal Justice and Juvenile Delinquency (completed 54 credit hours)

Sampson Community College- Clinton, NC Cosmetology Degree

Trainings: Executive Assistant, Business Writing Skills, Public Speaking, Ethics, Public Speaking, Report writing, Stress Management, Internet, Shared documents, Collaboration Tools, Human Resources, Record’s Management and Zoom, GREX, DCPS, Visio, Webex (Civilian Pay System) SharePoint

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