Executive Assistant Office Manager
Resume:
Adrienne Ieda * Coach Hill Lane
Northport, NY ***68
ad2vz0@r.postjobfree.com
Summary of Qualifications
A highly organized and detail-oriented Office Manager/Executive Assistant with 34 years of experience providing thorough and skillful support
Dedicated and focused, able to prioritize and complete multiple tasks and follow through to achieve project goals
An independent and self-motivated professional with excellent research and writing skills; able to grow positive relationships with clients and colleagues at all classification levels
Skills – Microsoft Office, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Outlook, Conference & Event Planning Professional Experience
Munich Re: November 2019 – January 2024
Office Manager/Executive Assistant
Organize and coordinate office administration and procedures to ensure that day-to-day operations run smoothly
Serve as point person for greeting visitors and clients in a positive and professional manner
Support office management, including ordering supplies, liaising with building management
Support managers with calendar management, noting executives’ meeting preferences; allocate time for special projects; set reminders and confirmations, avoid double bookings, review managers calendar with the manager on a daily basis
Travel planning
Expense reporting
Invoice processing
Onboard new hires, including adding to distribution list and requesting office phone numbers
Event planner for all New York events
Liaise with building engineers and maintenance personnel
Submit all Guest Pass requests
Receive, sort, and manage daily mail, deliveries, and couriers
Setup and coordinate meetings ensuring the rooms are properly cleaned and prepared, submit catering orders for internal an client meetings
Maintain and develop relationships with all vendors
Assist with Executive Assistant responsibilities on an adhoc basis
Assist with the administrative needs of Executive team members when in New York, which include coordination of meetings, etc.
Morgan Stanley: April 1990 – November 2019
Executive Administrative Assistant, New York, NY
Telephone coverage: handle urgent/confidential calls with appropriate judgment; take accurate messages, back-up other lines as needed for bankers and colleagues
Heavy client interaction with high-level executives: act as liaison with clients and their assistants
Maintain executive’s calendars: schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritize issues
Travel: keep executive’s travel profile up-to-date, manage approvals for any travel, arrange flights, hotels, rental car and sedan service, currency exchange using agency and online services, prepare all itineraries
Expense reports: prepare and review on a timely basis
Prepare correspondence, memos and presentations, put together presentations and meeting materials
Coordinate the booking of conference rooms including any catering, audio/visual conference set-up
Conference Coordinator: draft budget, coordinate all aspects of room set up and oversee conference details, i.e.,special dietary restrictions for meal prep
Maintain filing system, correspondence, document preparation
Navigate company resources, interface with various departments on behalf of executives to support department needs, services
Retrieve research and necessary materials from outside sources
Interview candidates for open support positions
Train staff on office procedures and processes
Provide backup support during colleague absences, i.e., issue resolution, project completion
Education
Queens College, Flushing NY, 1980 – 1981
Suffolk County Community College, Brentwood, NY, 1978 – 1979
References furnished upon request
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