Sharon Porter

857-***-**** - Boston, MA ***** - ad2uc8@r.postjobfree.com

Professional Summary

Administrative professional with excellent communication, interpersonal, time-management and organizational skills.

Experienced in supporting senior-level executives.

Provided administrative support and served as contact person for the Director of Center for Personalized Cancer Therapy

Scheduled travel arrangements, managed calendars, and tracked expense reports.

Handled all administrative functions, including coordinating meetings, fundraising, attending seminars and conferences.

Managed Calendars, expense reports and maintained filing systems.

Prepared Reports (monthly reports).

Exercise independent judgment, decision-making, and problem solving abilities.

Promotes team work and employee morale.

Technical savvy Administrative Assistant/Office Manager focus on technology and new resources, detail orientated and calm under challenging circumstances.

Skills

Microsoft Office; 2013 MS Excel, MS Word, MS PowerPoint, MS Outlook, Buy Ways, Summit, PeopleSoft, Oracle, ACES, BICEPS, IMS, DSD, Project Management, multitasking, decision maker, SharePoint, Micro Teams, Salesforce, Google Meet, Zoom, Facebook, Twitter, Instagram, WhatsApp, Yardi

Areas of Expertise

Managing Correspondence Document Preparation

Calendar Management Prioritizing Projects

Travel & Expense Coordination Confidentiality Adherence

Professional Experience:

Tempus July – November 2023

Compute math for hr for time sheets

Put information into data base

Update letters in system

Marathon Staffing July 2023

Working on registration for 16,000 attendee

Help attendee with their badges

Avanath – Boston May – June 2023

Administrative Assistant leasing

Taking customer rent

Answer Phone

Customer file

Put rent in Yardi

Maintenance request

Order Supplies

H & R Block – Quincy

Administrative Assistant February – March 2023

Take customer payment for taxes

Set meeting up for Tax Preparers

Calendar Management for a team of 3

Make appointment for Customer

Answer customer question regarding their taxes

Macy – Braintree November – December 2022

Retail Sales Associate

Maintain exemplary customer service

Maintain an internal environment that is in tune with the atmosphere of the store

Ensure the proper processing and display of merchandise

Perform Cashiering for all customers

Help customer with finding right product to purchase

CIC - Canton MA October – November 2022

Assistant to Controller

Paying bills

Keep up with General Ledger

Keeping up with various books with filing system

Set up daily funding for business

Work on various databases

Tax Sense - Braintree MA February – March 2022

Administrative Assistant

Take customer payment for taxes

Set meeting up for Tax Preparers

Calendar Management for a team of 5

Make appointment for Customer

File documents thru online file system

Help customer fill out forms online

Meet and Greet Clients for Attorneys

John Leonard – Boston MA April – June 2022

Register for conferences and seminars

Registering 5000 – 30000 customers

Make badges for attendees

Give them packages

Give them the direction they need to find where they need to go

BHI Energy Weymouth, MA January – March 2021

Job Service HR Administrative Assistant:

Follow up with employees answering their questions and verifying their applications are complete

Work with several databases, and tracking progress on Excel spreadsheets

Work with Word, Excel, Outlook and PDF files.

Fast paced environment which requires strong multi-tasking skills

Cooper Community Center Roxbury MA October - November 2020

Administrative Assistant

Work with director

Help with Auditing financial Papers

Copy Fax, Scan, Type, Phone

Organized financial document

Census Bureau: Boston ma June – September 2020

Enumerator

Going door to door to count members of household

Use of a phone to do form to do enter data

Deal with confidential information on a daily basis

Keep track of time being used

Navitas - Boston, MA

Administrative Assistant September – November 2019

Support the Director of Admission and his staff of 8

Work with Salesforce to input data for report

Support staff in the day to day needs of the department

Work in excel to input for reporting

Put documents on cloud for other to view

Central Boston Elder Service, Boston, MA January 2018– March 2019

Sr. Administrative Assistant

Provide administrative support for Executive Management Team - Director and 9managers.

Maintain sensitive and complex calendars, requiring coordination

Produce and distribute correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Make complex domestic and international travel arrangements with impeccable attention to detail and anticipate Director’s travel needs

Submit and reconcile expense reports (excel)

Support director of LTSS/ Home Care Program

Work on audit for the EOEA books

Design book cover for organization

Organized material for their books

Update database information

STOP and SHOP Corporate, Quincy MA Nov 2017 – May 2018

Cost and Deal Analyst

Responsible for Entering, reconciling and validating all cost changes and temporary cost changes into the ACES, Biceps

Responsible for executing accurate deal management, and subsequent accurate billings, in the proper financial timeframe

Entry, reconciliation and validation of all cost and deal into ACES, Warehouses.

Setting up custom aggregates, store groups and item groups

Accurate and timely management of deals and billings, ensuring processed on time and accurate according to VAAC systems

All cost changes are submitted by the vendors in different formats.

Santander Bank, Boston, MA Oct 2017 – Nov 2017

Reporting Specialist

Responsible for processing legal attachments received from courts and government agencies

Determines if account is attachable based on account set up and customer information compared to information provided

Files documents for current workflow and to archive completed files.

Responds to questions and assists less experienced team members.

Reviews documents for accuracy; distributes to appropriate department.

Communicates (verbally and in writing) with customers, branches, court officers, attorneys and government agencies

Processes monetary transactions for legal attachments received from courts and government agencies

University of MASS, Boston, MA March 2017 – September 2017

Executive Assistant

Provided Executive support to the director of Biology and team.

Maintain appropriate records and communicate with Human Resources and Grants Administrator each to provide all necessary information process appointments including proper department or grant accounts/speed types for funding, length of appointment, and benefits; monitor hours and approve timesheets; maintain recordkeeping to monitor paid hours.

Managed the office calendar and Coordinate meeting

Bill customers for Cancer treatments on a monthly basic

Keep up with budget for PI

Run Reporting on a monthly basis

Maintain Budget for purchases

Handle travel arrangements, expense reports, travel reimbursements for Director CPCT faculty and team.

EXIT Real Estate – Braintree – March 2015 – August 2015

Office Manager

Work with Property Appraiser to set up her appointment to do claims for insurance companies

Answer phones/ copy/ scan/ type

Hand out checks for agents

Maxim Healthcare System, Needham, MA – Seasonal position- September 2015 – November 2016

Administrative Assistant

Supported the nurses

Deal with confidential Information.

Handle all registration.

Collect money.

Direct customer to the nurse available

End of date sheets processing.

Ethos, Boston, MA – October 2016 – November 2016

Receptionist-Administrative Assistant

Responsible for administrative task for the manager of the department.

Deal with confidential Information.

Handle all incoming calls and forward to the right personHandle 300 calls p/d

Coordinate conference rooms

Way of Hope, Dorchester, MA- Mar 2009 – Dec 2014

Administrative Coordinator

Handled all administrative functions, including coordinating meetings, fundraising, attending seminars and conferences.

Hired, trained and coached new hires.

Monthly A/P, A/R, Bank Reconciliations.

PowerPoint presentation, update website on a monthly basis

Send 1099 to yearly for rent to landlord

JPMorgan Chase, Boston, MA - May 2008 – Feb 2009

Legal Assistant

Provided administrative support and served as contact person for the Director of Regulatory Affairs and staff of five.

Scheduled travel arrangements, managed calendars, and tracked expense reports.

Typed agreements and contracts for domestic as well foreign entities and maintained confidential records.

Ordered office supplies and worked simultaneously on a variety of projects.

Contract Consultant- Nov 2005 – May 2007

Administrative Assistant/Office Manager/Executive Coordinator

Successfully completed a variety of administrative contract assignments various companies.

Liberty Mutual Insurance Co., Boston, MA Jun 1997 – Oct 2005

Senior Litigation Secretary – Insurance Claims

Managed communications and handled all administrative functions for two Attorneys and one Paralegal.

Maintained a database of various types of legal suits and pleadings.

Entered Attorneys and Paralegals timesheets on a weekly basis.

Entered expense reports for paralegals and attorneys in IExpense systems.

Made travel arrangements coordinated meetings and worked on multiple projects.

Trained new employees on database system.

Education

Cambridge College, Cambridge, MA- Masters in Business Management (2006)

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