Administrative Assistant Human Resources
Resume:
Theresa Alvidrez
La Mirada, CA 90638
562-***-**** (cell)
HR Assistant · Administrative Assistant · Office Administration · Production Assistant · AP Clerk
Summary
Strong background in Administrative Assistant, Human Resources Assistant, Health & Safety Assistant, Quality Assurance Assistance and AP Assistant.
Efficient, organized and detail-oriented professional with extensive experience in office related business.
Professional experienced working in fast-paced environments demanding strong organizational, and interpersonal skills.
PC proficiency in MS Word, Excel, PowerPoint, Outlook, DocuSign, Sharepoint, Oracle, Pinpoint, eDrawer
Resourceful and effective in multi-tasking resulting in accomplished results
Strong problem solving skills
Employment History
Sincerus Solutions, Inc./Makita (Temp position)
AP Clerk
April, 2022 – Present La Mirada, CA
Assist with posting invoices in BPCS system for AP departments
Print invoices, code then posted in BPCS.
Verify and approve expenses for a small group of salespeople in Concur
Open and distribute mail for AP department.
Print COOP emails and log them on a excel spreadsheet, get an approval from AR dept. MGR. and prepare for payment.
Scan all invoices, ACH payments and checks/backup to email
Upload invoices, ACH and checks into PinPoint system (new program from eDrawer) and file.
Run report for all invoices entered into BPCS, scan and save in PinPoint
Reconcile AMEX Credit Card by entering all invoice backups to spreadsheet. Calling Hotels, sending out emails to IT and Sales Reps to send copies of invoices.
Yamaha Corp. of America
Dealer Support Services Buena Park, CA
December, 2019 – August 13, 2021
Enter RMA’s, PLGA loans, Giveaways, Expenses, for sales reps. in Oracle
Update/add dealer information in sharepoint
Add new vendors to vendor list in Oracle
Update vendor contact cards
Review salesforce to see if orders have been completed
Sincerus Solutions, Inc/Yamaha Buena Park, CA
Dealer Support Services
October, 2019 – December, 2019
Enter RMA’s, PLGA loans, Giveaways, Expenses, for sales reps. in Oracle
Update/add dealer information in sharepoint
Add new vendors to vendor list in Oracle
Update vendor contact cards
Sincerus Solutions, Inc/Yamaha Buena Park, CA
Inventory Administrative Assist.
October, 2018 – June 28, 2019
Enter RMA’s, WIP’s and PO’s for sales reps.
Update school information in sharepoint
Enter loan orders from DM’s and Giveaways
Add new vendors to vendor list in Oracle
Update vendor contact cards
Put together an SOP binder and keep it up to date with all changes
Update excel spreadsheets
Prepare and process purchase orders and work orders
Assist with inventory counts
Assist in warehouse as needed
Key Skilled Staffing, Danone/Whitewave Foods City of Industry, CA
Documents Control Assistant, and Inventory & Resupply Coordinator
August 2016 – August 2018
Run Reports in SAP every morning
Locate product to full orders from three warehouses and fill orders as needed to resupply inventory daily
Consolidate into a report and send out to distribution list daily.
Send email of all inventory going short daily
Schedule trucking company’s PO’s for pick up’s and deliveries per email requests daily
Schedule PO’s in Lean and i3PL programs as needed throughout the day
Record deliveries on a spreadsheet to distribute at end of day to next day deliveries
Run report of pick-up’s and export to excel and email at end of day
Keep a spreadsheet of backhauls to know what materials are being moved to three warehouses and send at end of day.
Reply to numerous emails daily and reply in a timely manner
Work on all QMS data entry for both Production and Processing
Verified Kronos Database
Attend ELC meetings to discuss company events
Filed all manifests for the Environmental department
Reviewing, sorting and filing of all production forms
Review all milk tickets and batch sheets for errors in SAP and file
Assist in as an HR Assistant
File HR personnel documents in employee personnel files
Document Control
Review daily production reports for errors and send back all errors for correction. File all documents in daily folders.
Sort and file
Assist in audits
Order lunches for meetings
Order supplies
Attend meetings for Employee Leadership Counsel
PDS Tech/Arrowhead Products
Customer Service Coordinator Los Alamitos, CA
February 2015 – May 2016
Print purchase orders
Enter purchase orders in BPCS system
Log every purchase order in spreadsheet
Route all purchase orders
Expedite products
File
Assisted in presentations
Scan and log all orders
Print purchase orders
Enter purchase orders in BPCS system
Log every purchase order in spreadsheet
Route all purchase orders
Expedite products
File
Assisted in presentations
Scan and log all orders
Expedite production process
Attend program meetings daily to discuss production process
Key Skilled Staffing
WhiteWave Foods/Admin Asst./EHS Asst. City of Industries, CA
March 2014 – February 2015
Enter all Sick/Vacation request into excel database
Verified Kronos Database matched status forms submitted on a daily basics
Kept track of absenteeism
Assist with month end reports
Attend weekly HR meetings
Attend ELC meetings to discuss company events
Filed all manifests for the Environmental department
Logged all safety training into database and filed away
Kept track of all Certificates of Compliance log/book
Issue shoe slips to employees as needed
SAP experience
ETP logging and tracking
Exide Technologies Vernon, CA
EH&S Administrative/Human Resources Assistant
November 2010-February 2014
HR representative for a growing organization with over 130 employees.
Accurately processed manifests for the Environmental department
Took inventory and ordered all PPE products that needed to be ordered
Scheduled all blood draws, logged, sent out via FedEx, and processed results for all employees
Filed all results and keep up with all filing within the H&S department
Issue shoe slips and jackets to all employees
Input data entry of new hires, terminations and various status changes
Post all announcements for employees to view
Set up interviews and orientations for new hires
Ordered lunches for meetings
Process invoices for payment & pay with credit card, then reconcile credit card statement
Processed all union employees insurance documents and submitted
Distributed mail and prepared out going mail
Open door to all union employees for all questions and problems they need to discuss
Ordered stationary supplies and store pick up when needed
Shopped for all supplies for lunches (water, sodas, forks, spoons, knifes, ect…)
Shopped for coffee supplies for coffee room
Assisted with payroll problems and issues
Abigail Abbott/Huhtamaki, Inc. East Los Angeles, CA
Human Resources Assistant
April 2009- November 2010
Assisted and conducted orientations
Update and organize Personnel files
Called & scheduled new temps for openings from agencies
Ordered stationary supplies
Open & distribute mail
Assisted with the fun committee and researched location for outings
Schedule meetings and order lunches for office personnel
Process invoices for payment & pay with credit card
Process bank statements and forward to corporate
Attend weekly meetings HR meetings and monthly safety drawings
HR/Administrative Assistant/Sales Coordinator Santa Fe Springs, CA
Namasco Corporation (formally Primary Steel)
September 2004 – February 2009
Assisted in entering sales quotes and sales orders
Assisted in placing calls to locate material
Faxed & filed sales quotes /orders
Filled in when a sales rep was out for the day and/or a week
Check the open order report to verify orders were on time
Maintain all salary schedules for union employees, calendars
Verify payroll for all union employees and submit to our corporate office
Scheduled appointments for all new hires
Prepared all new hire packets
Process and input data for new employees and maintained all personnel files
Composed routine memoranda to employees regarding personnel issues
Conduct new employee orientation and assist in proper completion of forms
Answer questions involving policy, procedure, regulations related to personnel
Process 401k/insurance enrollment
Ordered stationary supplies
Maintained the fax and copy machine
References:
Reeta Sami
ad2t71@r.postjobfree.com
Shylke Budiman-Tran
ad2t71@r.postjobfree.com
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