Paid Time Off (PTO)

Effective: January **, ****

Purpose

C & R Management believes that employees should have opportunities to enjoy time away from work to help balance their lives. C and R Management recognizes that employees have diverse needs for time off from work and have established this paid time off (PTO) policy to meet those needs. The benefits of PTO are that it promotes a flexible approach to time off. Employees are accountable and responsible for managing their own PTO hours to allow for adequate reserves if there is a need to cover vacation, illness or injury, appointments, emergencies, or other situations that require time off from work. Employees are encouraged to use their accrued PTO. C and R Management will not pay out PTO in lieu of taking the time off.

Eligibility

Full-time and part-time employees may be eligible for paid time off. This policy covers employees employed in the following positions: general crew team members, certified shift managers, store maintenance personal, and department managers level 1, 2 and 3. Eligible employees begin accruing PTO immediately upon hire date.

Accrual Tiers and Accrual Maximums/Caps by Job Title

In general, eligible employees accrue PTO based on REGULAR hours worked beginning on the first day of employment and can use PTO as it is accrued during the calendar year. In general, employees accrue PTO based on the schedule and tiers noted below up to a PTO maximum or cap. When PTO accrual hits the Cap, employee will no longer accrue PTO until the employee uses some PTO and the employee’s balance falls below the cap. PTO is accrued and capped as listed in the chart below and varies by job title.

General Crew Team Members

Certified Shift Managers &

Store Maintenance Personnel

Department managers

Level 1

Department managers

Levels 2 and 3

ACCRUAL RATE

0.02/hr

0.03/hr

0.04/hr

0.053/hr

ANNUAL CAP

40 hours

60 hours

80 hours

104 hours

PTO and Leave of Absence:

Any PTO will be used during an approved leave of absence.

PTO does not accrue on unpaid leaves of absence.

Scheduling and Requesting Time Off

You are encouraged to plan your PTO well ahead of time. Employees may request time off in four-hour or eight-hour increments. All PTO must be approved by an employee’s General Manager. In general, requests for PTO must be submitted on a PTO request form on jolt to the employee’s General Manager at least 15 days prior to the requested days for paid time off.

Managers must ensure adequate staffing when reviewing and approving time off requests. A request may or may not be approved and managers will notify employees on the status of requests. Ensure you receive approval prior to taking the time off and if you have not heard from your General Manager as to the status of your PTO request, please ask your General Manager about it.

Approval of PTO requests is based on several factors:

1.An employee’s accrued PTO Balance. Employees who request time off, but do not have enough time in the PTO bank may be denied.

2.The effect of time off on co-workers and the needs of the business.

Scheduling of PTO will be made based on C and R Management's operational needs. C and R Management has the right to cancel any PTO in the case of a Company emergency and will provide as much notice as possible to affected employees.

Generally, consecutive weeks of PTO are not permitted. For example, if an employee has accrued two weeks PTO, the employee will be asked to take the time off as separately and not 2 consecutive weeks.

If PTO is used for legitimate, unexpected illness or emergencies, please follow C and R Management’s proper call off procedures and submit a request for PTO Form to your General Manager on Jolt. Failure to follow proper call off procedures may result in a denial of PTO request.

Additional Information

All PTO taken must be recorded in the pay period taken. You will be paid for your accrued PTO at your regular rate of pay at the time you take the PTO. PTO is not hours worked and will not be included in overtime calculations.

In general, employees should not request PTO for their final two weeks of employment with C and R Management because typically C and R Management needs employees to work their final shifts to provide for a smooth transition and transfer of information. If a PTO request was previously approved and it later coincides with an employee’s final two weeks of employment, C and R Management may rescind the approved PTO.

PTO will not be paid out upon termination of employment.

All PTO exceptions are at the sole discretion of the owner/operator.

The policy may be revised from time to time. Future revisions of the policy supersede older policies.

Acknowledgement

I acknowledge that I have received the PTO Policy. I am also indicating a basic understanding of the policy, that I agree to abide by the policy and that if I have any questions regarding its intent, content or meaning, I should address those question to Human Resources or General Manager.

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