*** ******* ******, ********, *********

E-MAIL ad2s94@r.postjobfree.com

CELL 076-***-****

SIBONGILE.NCANA

PERSONAL INFORMATION

Date of Birth : 15 April 1980

Identity Number : 800**********

Gender : Female

Extra Mural Activities : Netball

EDUCATIION BACKGROUND

Highest School Attended : Reatlehile High School

Highest Standard Passed : Matric

Year : 1998

CERTIFICATES OBTAINED

CERTIFICATE PHASE 1 (VIP)

CERTIFICATE PHASE 2 (VIP)

ANNUAL TAXREPORT WRITER 1 CERTIFICATE (VIP)

REPORT WRITER 1+2 CERTIFICATE (VIP)

EMPLOYMENT EQUITY (VIP)

IRP5 (VIP)

PEOPLE’S WARE CERTIFICATE (ACCSYS)

PEOPLE’SWARE TIME & ATTENDANCE (ACCSYS)

EMPLOYMENT HISTORY

Current Employer : Boxlee Company (Manufacturing)

Designation : Payroll / HR Administrator

Date Started : 01 March 2017 to date

Duties : Accsys People ware system

Weekly wages & Salaries Exporting hours from T&A to payroll

Fixing clocked hours in TA before importing

Leasing with Sanlam (provident fund)

Medical Recon (Discovery)

SARS Recon (PAYE, UIF& SDL)

EMP201

Leasing with third parties (garnishee, loan etc.)

Weekly & monthly reports

Month end Journals

Advertising available vacancies

Part of Interview panel

Draw appointment letters

Updating personal files

Exit interviews

Printing and issuing payslips

Engaging with Union officials

Leasing with department of Labour

Amending Company policies

During my five years with Boxlee, which is the current employer that I’m working for, I manage the company’s payroll system from loading new employee, calculating hours worked from clocking system, exporting hours to payroll system, calculate overtime worked, apply payroll changes (new banking details, updating employee personal files) ran constant updates and facilitate smooth integration with all departments. Final stage will be printing ad issuing of payslip, prepare weekly and monthly journal / recons. I act as the first point of contact for HR / Payroll queries and help resolve problems reported by the employees from all sector, being their personal or work related issues. Doing so had allowed me to improve my critical thinking, problem solving and professional communication skills. From time to time I correct system errors within the payroll system software, implementing more efficient methods and involving the external consultant to assist where needed. I’m responsible for about 260 permanent employees (160 weekly wages and 100 salaries).

I engage with union officials and the third parties. I also compile monthly payments and schedule for the deductions. (medical, provident fund, garnishee, maintenance, etc) The reason I’m looking is Change, new environment with new prospects and new challenges as well as growth.

Employer : Ster Kinekor Theaters (Entertainment)

Designation : Employee Remuneration & Benefits Admin

Date : 12 December 2016 to 12 February 2017(LDC x 2months)

Duties Loading and terminating of employees on SAP

VIP (Payroll)

Leasing with Discover for medical aid

Prepare monthly input for payroll

Leasing with Alex Forbes for new and existing employees

Leasing with employees for incentives, petrol allowance, premier cards

Prepare UI19 and maternity documents

Loading new employees on Vista clocking and terminating terminated

Responsible for 750 employees (all provinces)

500 weekly wages and 250 monthly salaries

Reason for leaving: Looking for a permanent position

Employer : WACO AFRICA (Construction)

Designation : Payroll Administrator (weekly and biweekly)

Date : 05 November 2012 to 29 April 2016

Reason for termination : Not receiving support from manager. Time off and looking for a fresh start

Main Duties Preparing Labour Broker’s payroll

(2 companies)

Manually calculating hours from time sheet

Manually capturing hours worked into the

Payroll system using Integrity Payroll

(Spectrum)

Loading and terminating of employees

Liaising with Labour Brokers regarding the

Payroll

Checking Labour Broker’s invoice against the

Integrity payroll summary

Preparing Labour Broker cheque requisition

Preparing permanent payroll weekly and biweekly (2 companies permanent)

Manually capturing of hours to payroll system

Using Integrity payroll system

Preparing all aspects of payroll from capturing hours to printing pay slips

Preparing 3rd party payments

Preparing biweekly reports and monthly reports

Filling and maintaining personnel files

Preparing withdrawals for Metal Industries /

Alexander Forbes, UI19 and Certificate of

Service

Responsible for 380 employees

280 weekly wages and 100 bi weekly wages

Employer : AIDC (Automotive Industrial Development

Center) placed at Ford Incubation Center

Designation : Payroll / HR Administrator

Date : 10 April 2012 to 31 October 2012 (6Months)

Reason for termination : Maternity Contract

Payroll Duties : Prepare Bi - weekly hours for 165 employees

Using Elko Clocking System

Loading and termination of employees

Prepare Mibco withdrawal forms

Reconcile MIBCO, UIF, TAX Schedule

Full access in VIP Premier System concerning

Payroll

Calculating overtime worked manually

Intervene in queries concerning payroll with

Business Owner’s

Prepare ACB File for salary transfers

Print and issue of pay slips

Run VIP Bi – weekly & Monthly reports

165 bi weekly wages

HR Duties

Organize interviews

Assist in choosing the suitable candidate

Provide HR administration support to all HR processes

Enter data into HR systems so that accurate records are maintained

Contribute to HR projects such as induction program

Provide data and prepare Management Reports

Maintain and develop personnel files

Organize meetings and functions for the department

Assist HR Practitioner with development and maintenance of HR policies and procedures

Assist in the preparation of information required for the disciplinary hearing

Coordinate and administer internal training interventions

Prepare and administer pre-employment checks

EMPLOYMENT HISTORY

Employer : Lafarge Gypsum Pty Ltd (manufacturing)

Designation : Payroll Admin/HR Administrator

Date : 23 March 2011 till 08 March 2012

Reason for termination : Month to Month Contact. Needed stability

Primary Role: Payroll Administrator Wages

Prepare Weekly hours and overtime worked for 350 weekly employees

Load new employees in the system

Do termination and prepares withdrawal forms for MIBFA and Discovery

Ensure all payroll documents are received in weekly basis (change of banking details, new medical dependents are loaded)

Intervene in queries based on payroll

Load new union members on the system

Print and issue of payslips

Run VIP Weekly reports

Analyse variances and give explanations

Load all leave type into VIP leave modules

Secondary role: Payroll Administrator Salaries

Perform salary calculations for 186 monthly employees

Prepare dummy payslips

Load new monthly employees

Liaise with Liberty on retirement fund and medical with 4D Health (Discovery)

Ensure all overtime, km claims forms, incentives, etc are received

Termination of leaving employees

Send withdrawals forms for Liberty & medical

Submit UIF report on line

Reconcile bi-yearly SARS return

Leave administration- load leave forms and send out notification for expiring leave

Maintain personnel files

Addressing all monthly payroll queries

IRP5 submission

Hand out payslips

Prepare Monthly Reports

HR Administrative duties:

Assist with distribution of adverts;

Assist with compilation of advert response;

Convene interviews where necessary as and when required

Generate and distribute regret letters

Consolidation of recruitment files and ensure that the files consists of all relevant documentation

Ensure that checklists are completed accurately

Attend to unsolicited applications in the Recruitment mailbox regularly and distribute these accordingly

Ensure that termination of contracts are in accordance with the Termination Policy

Assist with completion and submission of HR forms to both line management and the exiting employee to enable both Payroll and the Pension Fund to process payments

Attend to all queries relating to exits from the Pension Fund

Ensure that personnel files have the required documentation

Attend to auditor and audit queries and ensure resolution thereof

Ensure that checklists are completed accurately

Ensure that personnel files have the required documentation in line with audit requirements

Assist with on-boarding of new employees and completion of required forms

Ensure correctness of all employee date on PA side of HCM in consultation with HR Consultant

EMPLOYMENT HISTORY

Employer : ARMCO SUPERLITE Pty Ltd (manufacturing)

Designation : Payroll Admin/HR Administrator

Date : 18 August 2010 till 22March 2011

Reason for termination : Contract Expired

DUTIES AND RESPONSIBILITIES

-Accsys Payroll

-Accsys People Ware System

-Report directly to Financial Manager

-Paying 270 employees on weekly basis

-Exporting clocking from Accsys clocks to People ware

-Reconciliation of medical aid and provident fund billing

-UIF, SDL

-Emoluments Order, Advances and personal loans

-Employment Equity and the Equity plan

-Arranging courses and training

-Statistic SA

-Sit on Employment Equity Committee and Human Resource Committee

-Weekly and Monthly reports printing and pay slips

-Arrange third party payments (garnish orders, medical aid, provident fund)

Submission of monthly returns

-Terminations and cost recoveries.

-Staff enquiries and Counseling

-Monitoring the Leave Module, leave pay, bonuses, increases and incentives.

-Dealing with employment urgency (HOBSONS)

-Sending hours to employment urgency (HOBSONS)

EMPLOYMENT HISTORY

Employer : Poly Pack CC (Manufacturing)

Designation : Payroll Admin/Office Admin

Year : 19 January 2010 to 31 July 2010

DUTIES AND RESPONSIBILITIES

-VIP Payroll

-VIP Classic system

-Paying 100 employees on a weekly basis

-Handling weekly recons

-Handling wages journals

-Writing management report

-Handling electronic transfers of wages

-Handling queries related to statuary benefits

-Dealt with SEIFSA Bargaining Council

-Preparing wages on clock cards

-Handling day to day administration of office

OFFICE ADMINISTRATOR

DUTIES AND RESPONSIBILITIES

- Invoicing delivery notes

- Matching Invoices with delivery notes

- Posting and faxing invoices to customers

- Reconciling delivery notes with customers quotations

- Lotus notes

- Syspro

- Invoicing

- Ordering material

REASON FOR LEAVING: PERSONAL GROWTH

EMPLOYMENT HISTORY

Employer : ASTOR GROUPS (Retail)

Year : 02nd July 2007 to 31st July 2009

DUTIES AND RESPONSIBILITIES

-VIP Payroll

-VIP Premier System

-Report directly to Human Resources Director

-Paying 350 employees on monthly basis

-Reconciliation of medical aid and provident fund billing

-Tax, U.I.F, SDL

-Financial year end tax run (IRP5)

-Recruitment and Selection

-Disciplinarians, Skills Development

- Liaise with SETA and learner ship for Candidate

-Emoluments Order, Advances and personal loans

-Employment Equity and the Equity plan

-Arranging courses and training

-Statistic SA

-Sit on Employment Equity Committee and Human Resource Committee

-Monthly reports printing and pay slips

-Arrange third party payments (garnish orders, medical aid, provident fund)

Submission of monthly returns

-Terminations and cost recoveries.

-Drafting of job spec

-Induction program for new staff & conduct assessment evaluation

-Conduct exit interview

-Staff enquiries and Counseling

-Monitoring the Leave Module, leave pay, bonuses, increases and incentives.

-Dealing with employment urgency (Carl bank Mining Contract)

-Sending hours to employment urgency (Cal bank Mining Contract)

-Reconciling CMC invoice with hours send

HR ADMIN:

Recruitment & Selection

Completion of job specs

Induction program

Assessment & Evaluation

Compiling skills plan

Drafting letters of appointment

Exit interview

Develop strategies & policies

Co-ordination of internal & external training requirements

Compiling & submitting workplace skills plan & annual

Manage statistical information

Retention of staff

Administration of benefits

Take minutes in disciplinary enquiries

Performance appraisals

Promote team building

REASON FOR LEAVING- RETRENCHED

PREVIOUS EMPLOYER : MESHCAPE INDUSTRIES (PTY) LTD

Designation : Payroll Administrator and Invoicing Clerk

Year : 1 May 2002 to 29 June 2007

DUTIES AND RESPONSIBILITIES

-VIP Payroll

-VIP Classic system

-Paying 170 employees on a weekly basis

-Handling weekly recons

-Handling wages journals

-Writing management report

-IRP5 Tax run

-Handling electronic transfers of wages

-Handling queries related to statuary benefits

-Dealt with SEIFSA Bargaining Council

-Preparing wages on clock cards

-Handling day to day administration of office

INVOICING / DEBTORS CLERK

DUTIES AND RESPONSIBILITIES

- Invoicing delivery notes

- Matching Invoices with delivery notes

- Posting and faxing invoices to customers

- Reconciling delivery notes with customers quotations

- Lotus notes

- Invoicing

- Ordering material

- Job Costing

- Syspro and Impact systems

- Switch Board relief

- Filing

REASON FOR LEAVING: PERSONAL GROWTH

REFERENCE

NAME:

Kay Chinniah (Mentor & Consultant)

Accsys Peopleware Transaction Capital

CONTACT

083-***-****

NAME: Louisa Mokoena (Human Resources Manager)

Waco Africa

CONTACT: 066-***-****

NAME: Andile Nokwe (Factory Manager)

Boxlee Pty Ltd

CONTACT: 082-***-****

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