Administrative Support Hr Assistant

Milka Tala CV P a g e *

MILKA TALA

Human Resource Administration Professional

Calendar and Employee records Management Payroll management Recruitment and Onboarding Administration Cell: +254*********/+254-********* Email: ***********@*****.*** Nairobi, Kenya PROFESSIONAL PROFILE

An effective and confident communicator who is also a self-starter with the dedication and motivation required to succeed in a busy HR department. Presently looking to progress a career within the HR industry by joining an exciting and ambitious company that rewards ability and hard work.

Professional Strengths

Decision Making and Problem-Solving Skills: I am able to make timely, well considered and logical decisions on Problem situations that may arise so as to find appropriate and workable solutions. Communication Skills: I am an excellent communicator who effectively conveys information both verbally and in writing. I am also a keen listener and give prompt feedback. Analytical Skills: Recognizes areas of weaknesses requiring improvements and makes recommendations to the Management for consideration, approval and implementations. Time Management: Ability to prioritize work and manage time effectively. Planning and Organizing: Refined planning and organizational skills that balance work, team support and adhoc responsibilities in a timely and professional manner. Flexibility: Capacity to fit into most environments, maintain calm under pressure and can adapt well to changes In the workplace.

Team player: Works as a competent member of the team, willingly providing back-up support for coworkers When appropriate and actively supporting group goals. Computer Skills: Competent in MS Excel, Word, Internet and Outlook. PROFESSIONAL EXPERIENCE

Front Office and Administrative Assistant Acutus Capital Limited August 2023 – Current Nairobi, Kenya

Key Contributions:

Responsible for overseeing the reconciliation of bank statements and managing the invoicing process.

Effectively oversee the daily operations of the office, including responsibilities such as scheduling, maintaining files, and record-keeping.

Coordinate and schedule appointments, meetings, and conferences to ensure smooth communication and organizational efficiency.

Update and oversee both electronic and physical filing systems to facilitate easy information retrieval.

Serve as the initial point of contact for clients, visitors, and staff, creating a welcoming and positive environment.

Manage incoming phone calls, emails, and inquiries, directing them to the appropriate departments or individuals.

Ensure the reception area is well-maintained, organized, and projects a polished and professional image.

Supervise the procurement and maintenance of office supplies, ensuring their availability for seamless day- Milka Tala CV P a g e 2

to-day operations.

Efficiently handle the coordination and management of executive calendars to ensure punctual scheduling and reminders.

Promptly identify and address administrative issues with a proactive and solution-oriented approach. HR and Admin Intern Kenya Network Information Center August 2022 - May 2023 Nairobi, Kenya

Contributions:

Greeting and receiving all guests.

Order office supplies and keep inventories of stock.

In charge of all the front office duties

Operate office equipment, such as photocopier, printers, etc.

Answer the phone, take messages, and redirect calls to appropriate offices.

Maintain facilitate and ensure office space

Assisting with recruitment and selection processes, such as posting job ads, scheduling Interviews, and maintaining candidate records.

Supporting HR team with employee relations and engagement initiatives.

Helping with employee onboarding and orientation.

Maintaining HR databases and filing systems.

Assisting with benefits administration.

Providing administrative support to the HR and other departments as needed.

Coordinating travel arrangements and managing schedules.

Performing data entry and other clerical tasks.

Assisting with special projects as needed

Assist in all procurement processes and report writing

Ensuring HR policy sad compliance are up to date .

Training and developing, assist with organizing and coordinating training session and workshops. Hr and Administrative Assistant Maro Designs Co Ltd November 2019 –July 2020 Nairobi, Kenya

Key Contributions:

Facilitates the Human Resources & Administration functions.

Assist in processing payroll monthly and maintaining accurate up to date staff

records

Manage all statutory payments and records

Preparing invoices and delivery notes.

Performing all clerical duties such as filling, photocopying and scanning.

Handling queries and complains via phone, email, and general correspondence.

Receiving, prepare and dispatching deliveries.

Greeting and receiving all guests.

Coordinating travel arrangements and managing schedules.

Order office supplies and keep inventories in stock. Cashier Divas Beauty August 2019 - November 2019 Nairobi, Kenya

Key Contributions:

Keep report of all transaction.

Reception duties such as receiving incoming calls, receiving visitors and answering customer queries.

Administrative duties such as filing, data entry and proper pricing of items in the shop.

Confirmed stocks are available before processing transactions are done.

Responsible for restocking of items

HR and Admin Intern Rizzen Homes Ltd April 2012 – September 2015 Milka Tala CV P a g e 3

Nairobi, Kenya

Key Contributions

Maintain strict confidentiality of sensitive HR and employee information

Dealing with enquiries and provide general information to job applicants.

Preparing and issuing employment contracts to new hires.

Assist in the performance management review processes and maintain performance related records.

Assisting with recruitment and onboarding, including reviewing resumes, scheduling interviews and coordinate onboarding activities for new hires.

Managing and updating Employee records, including personal information, attendance and leave records

Participating in exit interviews.

Undertook reception duties such as receiving incoming calls, receiving visitors and answering customer’s inquiries.

EDUCATION

Diploma in Human Resource Management Jan 2018 – June 2019

College of Human Resource Management

Certificate in Human Resource Information System –Oct 2018 College of Human Resource Management

Mumbuni Girls High School C (Plain)- 2012 -2015

Kenya Certificate of Secondary Education

Shaurimoyo Primary School B ( Plain)-2011

Kenya Certificate of Primary Education

Pafof computer College- 2017

Certificate in computer packages (MS Office: Word, Access, Excel, PowerPoint, and Adobe)

REFEREES

Ms. Fiona Ongeso HR Manager,

Kenic Telephone no: 072*******

Email:*****@*****.**.**

Mrs Purity Mwendwa Riungu - HR Generalist

Phone: + Telephone no: 072*******

Email: ***********@*****.***

Ms Beth Wanjiku

Data protection and Quality Assurance

Officer Kenic

Telephone no: 071*******

Email: **************@*****.***/****@*****.**.**

Contact this candidate