Executive Assistant/Accounts Payable/Office Manager
Resume:
Ebony Cobbins-
Neugebauer
Management * Accounting * Chief of Staff
My career goal is to find a company that I
can have longevity with. I am looking for
stability but also advancement within the
company. I want to be able to help
whatever company I am with increase
revenue and take ownership of my work.
Experience Education
Account Payable Coordinator • Mike Albert Leasing
03/2022- Present
• Update and add new vendors in the system. Responsible for validating all vendor requested bank changes by contacting the vendor directly and noting the workflow records for audit controls.
• Prepare and performs payment run, reviews for accuracy, obtains approval and sends payment files. This will include standard payment group and special runs such as
commission or rebate groups.
• Remit vendor statements.
• Manage and maintain accounts payable inbox, vendor inbox, credit card reconciliation.
• Collect, sort, scan, and distribute physical mail received to the office.
• Process credit card transactions and ensure all company credit card purchases have appropriate supporting
documentation.
• Prepare daily check runs (checks, wires, ACH & EFT) including matching invoices, remittances, and mailing checks.
• Assists employees with questions concerning paychecks or pay problems.
• Responds and resolves payroll related questions and issues.
• Update data with wage adjustments
• Process timesheets as received and enter time into the applicant tracking system.
• Process other financial compensations or deductions (i.e., bonuses, reimbursements)
• Answer employee questions or complaints about payments
• Various other payroll tasks as needed.
Real Estate Specialist • Ajilon (EMCOR: USPS contract) 06/2021- 02/2022
• Daily receipt of repair calls via email from client for dispatch to Landlords.
• Communication and Notification to Landlords for repairs to facility.
• Follow Up with Landlords on acceptance of work and eta for completion.
• Preparation and delivery Real Estate, Specialist, Property, Manufacturing, Management, Property Management, Repair MBA • 06/2016 • KELLER
GRADUATE SCHOOL OF MGMT
GPA 3.87 * HONORS & DEAN’S
LIST
BACHELOR’S DEGREE BUSINESS
ADMINISTRATION MINOR
MANAGEMENT• 06/2015 • DEVRY
UNIVERSITY GPA 3.51 * DEAN’S
LIST
Skills
Notary Public * Office Management *
Teambuilding & Supervision * Staff
Development & Training * Policies &
Procedures Manuals * Report &
Document Preparation * Accounts
Payable & Receivable * Bookkeeping
& Payroll * Spreadsheet & Database
Creation * Salesforce * Records
Management * Meeting & Event
Planning * Inventory Management *
Expense Reduction * Yardi * Concur *
KPI reports * Salesforce * Slack *
QuickBooks * Zoom * Microsoft
Teams * Zendesk * SharePoint * SAP
* AS400 * Google Suites * Office 365 *
Acumatica * Mail Merge *
Administrative Assistant * Executive
Assistant * ADP Workforce *
CREDIT ADVISOR • UNITED CREDIT FINANCIAL EDUCATION 01/2021- Present
• Advise and educate individuals or organizations on acquiring credit and managing debt.
• May provide guidance in determining the best type of loan and explaining loan requirements or restrictions.
• May help develop debt management plans, advise on credit issues, or provide budget, mortgage, and bankruptcy counseling.
OFFICE MANAGER/EXECUTIVE ASSISTANT • UPIC SOLUTIONS 11/2017- 01/2020
● Gathered invoices from mail and online, reviewing previous invoices for comparison, coding and submitting for approval.
● Invoiced local united way customers; collections via Acumatica.
● Maintain billing spreadsheet of monthly Accounts Payable.
● Collect and review receipts from credit card users via concur, as well as reviewing and approving charges.
● Coordinating employee expense reports and submitting for approval.
● Microsoft O365 invoices
● Monitoring spending limits with management guidelines.
● Maintained employee’s PTO calendar & summary sheets made necessary updates regarding time off, holidays, etc.
● Assist with audits and sent finalized audits to board members and/or customers
● Drafting cobra letters as needed, partnering with human resources on various benefits-related issues.
● Assisting with contracts and storing signed contracts in appropriate files.
● Maintaining customer contact list in CRM and updating staff list as needed.
● Managing logo and promo item orders.
● Scheduling office meetings & board meetings
● Secured travel arrangements, registration for conferences
& logistics.
● HR duties included but not limited to setting up interviews and interviewing, on-boarding new hires, training, benefits orientation.
● Maintained a working relationship with benefit advocate group.
ADMINISTRATIVE/PROJECT MANAGER • GIVAUDAN
(CONTRACT ROLE)
07/2016- 05/2017
● Acting as the point of contact between the executives and internal/external clients.
● Handling requests and queries appropriately
● Arrange meetings and appointments and provide
reminders.
● Produce reports, presentations, and briefs.
● Develop and carry out an efficient documentation and filing system.
Contact
Cincinnati, OH
************@*****.***
https://www.linkedin.com/in/ebony-
cobbins-61418416a
OWNER-TEACHER • VILLAGE OF LOVE LEARNING CENTER
11/2009-08/2015
● Hired, scheduled, and managed employees.
● Set up and maintained Accounts Payables & Receivables
● Set up and implemented guidelines and rules (related to county and state rules), daily activities and teaching programs
(You Can Read and ABC mouse)
● Met potential clients (visits and applications).
● Increased enrollment within the first year in service. Also, hired and trained assistants.
● Implemented and re-created the programs and services that we offered
● Enlisted in the state food program for school age and pre- school age children
● Networked and coordinated with local agency, groups, and programs
Contact this candidate