Project Management Office Manager
Resume:
Linda Ozog
Brownstown, MI *****
*********@*******.***
Professional with more than 25 years of administrative and accounting experience. Reputation for strong work ethics, organizational techniques, detailed oriented, solid multitasking and time management skills & excellent interpersonal skills. Work Experience
Office Manager
F.H. Paschen - Detroit, MI
November 2022 to Present
• Manage all Subcontractor Payments
• Preparation and maintenance of management reports
• Review and final preparation for all billing to owner
• Administer New Hire and Separation paperwork when necessary and work with Human Resources to insure proper documentation
• Collect / match lien waivers with payment schedules
• Coordinate all phone, computer, training, and security access for office/personnel
• Setup each new project in project management software and provide training as needed
• Manage Certificate of Insurance log
• Payroll canvassing report generation
• Manage stop notices and liens
• Point of contact for subcontractor payment issues
• Assist with assembly of documents for legal response
• Generate, review, and distribute all subcontracts
• Supervisory responsibility for Clerical Support Staff
• Train staff on procedures, as needed
• Produce pay requests
• Track subcontractors pay requests and payment schedule
• Verify subcontractor insurance for compliance with contract requirements Part-time Administrative
Assistant Detroit Athletic Club (DAC) -
Detroit, MI January 2020 to September 2020
Support Communication V.P. and staff. Submit & process account receivable to members advertising in monthly magazine. Mailing of monthly magazine with USPS. Purchasing/International Supply Chain/QA/Canada Market & International Coordinator
LITTLE CAESARS ENTERPRISES, INC - Detroit, MI
October 2014 to June 2018
Provide support to Senior Vice President along with above departments. Assimilation of data for appropriate written & verbal communication including time sensitive & confidential information. Manage V.P.'s calendar, schedule appointments, meetings, conferences & travel arrangements. Develop, monitor, reconcile invoices & travel expenses. Manage special projects as assigned. Assist & coordinate with many Ilitch Charities events including Hard Hats & Helping Hands, Celebrity Golf Classic, Little Caesars Hockey Celebrity Golf Shoot Out. Assist with registration of annual Las Vegas business conference for franchisees and responsible for vendor cocktail reception during business conference.
Field Administrative Assistant On-site at Wayne County Correctional Facility GHAFARI - Detroit, MI
April 2012 to April 2014
Supported two Vice Presidents. Managed logs using MS Excel, photos, submittals, RFI, RFQ, Work Directives and Deliverables. Documented all correspondence with contractor. Improved coordination and communication with Architects, Project Managers and Engineers. Streamlined documentation electronically.
Executive Administrative Assistant
GHAFARI ASSOCIATES, L.L.C - Dearborn, MI
May 2003 to March 2004
Assisted Vice President of Architecture/Design, Director of Marketing, Civil, Electrical, & Mechanical Engineers. Managed and prepared time management reports for Directors and Managers. Assisted Marketing with Federal, State and County request for bid/quote documents.
Office Manager
MERRITT McPHERSON CIESLAK - Farmington, MI
March 1999 to May 2003
Assisted Principals and Architects on administrative duties and accounting functions. Process Deltek Semaphore software for account receivables, account payables, financial reports and ADP payroll. Issued AIA documents and contracts for clients. Cash management with Microsoft software and reconciled bank statements. Sales Audit Supervisor
A & W RESTAURANTS, INC - Farmington Hills, MI
June 1996 to February 1999
Supervise three clerks and reported to controller of accounting with weekly receipts from company retail chain restaurants. Reconciled reports and closed out month end accounting system using Great Plains software. Reported monthly sales to mall leasing agents. Investigated and reported discrepancies in cash shortage to managers and operation supervisors. Interact with banking institutions.
Specification /Technical Coordinator
HOBBS+BLACK Architects Ann Arbor - Ann Arbor, MI
April 1995 to June 1996
Created all project specification for architects using AIA software. Backup support for marketing department and administrative support for Executive Vice President Office Coordinator, Operation Services
OAKWOOD HOSPITAL - Dearborn, MI
October 1994 to April 1995
Responsible for overseeing campus facilities while coordinating departmental staff in response to customer and campus needs, maintained schedules for director and manager, and supervised office staff.
Administrative Assistant to Chief of Engineering
GENERAL MOTORS Contract through TEC Ypsilanti - Ypsilanti, MI September 1994 to October 1994
Responsible for providing high-level administrative support, handling information requests and performing clerical functions. Performed general office duties such as ordering supplies, maintaining records management systems, and performed basic bookkeeping work, prepared invoices, reports, memos, letters, financial statements, and other documents. Filed and retrieved corporate documents, records, and reports. Opened, sorted and distributed incoming correspondence, including faxes and emails. Prepared responses to correspondence containing routing inquiries.
Administrative Assistant, Design and Architecture Department LITTLE CAESAR ENTERPRISES - Detroit, MI
August 1986 to September 1994
Prepared departmental budgets, travel arrangements, memos, presentations and scheduled meetings for vice president and entire design department. Coordinated design projects with specifications, pricing, and ordering.
Education
Business Administration
Schoolcraft College - Livonia, MI
Computer Accounting
Livonia Career Center
Skills
• ACCOUNTING (20 years)
• PROCORE (1 year)
• DELTEK (4 years)
• GREAT PLAINS (2 years)
• SEMA4 (2 year)
• Supply Chain
• Procurement
• Event Planning
• Outlook 365
• Data Entry
• Proofreading
• Accounts Payable
• Accounts Receivable
• Project Coordination
• Expense Management
• Payroll ADP
Additional Information
• Notary Public – State of Michigan/Commission Expires 09/16/2029
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