NICOLE PURVIS

**** **** ****** **

Huntsville, AL 35805bs

Mobile #: 256-***-****

E-mail: ad2pqn@r.postjobfree.com

Day, Month Date, Year

Dear Hiring Personnel,

I am writing to explore employment opportunities with your company as an Executive Assistant. The accompanying resume will provide you with details regarding my background, education, experience, and qualifications.

You will note that I have over 20 years of administrative experience including Office Management. These positions consisted of overall office organization, records management, maintaining schedules, meeting coordination, travel arrangement, time billing, human resources, accounts payable/receivable, and all other aspects of office maintenance in a professional environment.

In my experience as an administrative expert, I provide turnkey solutions within an organization ensuring efficiency, consistency, and the stability necessary to make the workplace flow. I possess the style of focus and reliability demanded in my field to be the glue that holds an office environment together. However, it is my overall versatility that sets me apart from other clerical support personnel.

In addition to my polished clerical skills, I possess 20 years of experience in the food and beverage industry. I have been a supervisor and manager in the F&B industry with a staff of 35 servers and bartenders. I am a professional, server and bartender as well as a trainer for both titles. I’ve worked in atmospheres that range from corporate to very upscale private establishments. My talent in sales is particularly important to this field, not only selling to customers onsite, but also preparing wine and food pairings for special events and parties. I also have 5 years of retail sales and administration experience in the clothing and jewelry sales markets. This experience and z in customer service prove my ability to work under pressure and with a diverse spectrum of personalities.

I am absolutely a take-charge self-starter with the gift to envision the needs I can provide for an employer. I have served the office team and executives in my administrative positions. I am convinced that an individual with my background will be of great value to your organization. I would like to speak with you at your earliest convenience to discuss the objectives of your company and how my experience and abilities will help in fulfilling them.

Thank you very much for your time and consideration. Please call me if you need any additional information for my application, or if you wish to meet with me to talk about the position.

Best Regards,

Nicole Purvis

Nicole Purvis

NICOLE PURVIS

2509 15th Street SW Huntsville, AL

www.linkedin.com/in/nicole-purvis/

ad2pqn@r.postjobfree.com

256-***-****

PROFILE

Effective, dynamic, and innovative Office Administrator/Assistant skilled in administrative, managerial, and clerical functions who is initiative-taking, displaying efficient multi-tasking, time management, analytical and people skills who is creative and resourceful.

Business Administration

Event Coordination

Executive Support

HR Administration

Communication Skills

Project Assistance

Leadership Skills

On/Off Boarding

Client Services

Calendar Management

Organizational Guru

Security Support

Accounts P/R

Inventory/Budgeting

Purchasing/Procurement

Analyst

Microsoft Office Suite

Relationship Building

Ad Hoc Presenting

Notary Public

In addition to my extensive expertise in the field of Business Administration I also possess over 25 years of Food & Beverage Experience. Please request ‘Restaurant Resume’ if interested in my experience in that field.

QUALIFICATIONS

•Adept Administrative Assistant skilled in managerial, and clerical functions, providing administrative systems support such as records management, document control, with experience with Microsoft Office Suite training, skills, and abilities.

•Enthusiastic and self-directed individual with integrity and the aptitude to multi-task and employ solid problem- solving abilities that consistently result in the development of effective processes necessary to realize major cost, schedule, and performance efficiencies and revenue gains.

•Impeccable communication (verbal & written) skills with ability to brief and instruct others in the preparation of and correspondence of staff act databases with sufficient knowledge of automated data processing procedures in supporting a suspense control data base system.

•Intimate working knowledge of Human Resources Management (HRM) principles, practices, and processes with proven analytical experience and extensive knowledge and application of HRM principles, concepts, regulations, and practices, along with extensive administration and management experience.

•Proven leadership/management experience with ability to plan, organize, and prioritize workloads and run effectively either independently or in teams, making progress on tasks while dealing with potential process and project ambiguity.

•Task-oriented with ability to prove a clear precedent for assignment success, defining goals, priorities, deadlines, expected results, and the recommended successive steps in planning and execution of a project.

•Proven Project Management experience proving a clear precedent for assignment success, defining goals, priorities, deadlines, expected results, and the recommended successive steps in planning and execution of a project.

PROFESSIONAL EXPERIENCE

Workplace Experience Coordinator – ObjectWin for Coldwell Banker Real Estate / Booz Allen Hamilton, Huntsville, AL

(June 2023 – Present); Hours per Week: 40

Communicating with clients or employers about project, event or campaign expectations and goals

Collaborating with clients or employers, finance teams and other team members on budgeting and allocating funds

Delegating tasks to appropriate team members

Notify appropriate departments of personnel changes

Ensure delivery of materials/supplies for deployed personnel

Monitor real-time performance needs, identify opportunities, report, and act on areas for improvement

Compile and distribute daily reports

Package Handler - FedEx Ground, Huntsville, AL

(Nov 2022 – May 2023); Hours per Week: 25

•Load and unload materials to and from designated storage area, such as racks, shelves, or vehicles Stack or pile materials, such as lumber, boards, or pallets

Executive Administrative Assistant - AshaKiran, Inc, Huntsville, AL

(May 2020 – Oct 2022); Hours per Week: 40

•Administrative Support for the Executive Director of the organization which required the utmost in confidentiality and ability to make swift informed decisions for very top-level associates

•Administrative Assistant skilled in administrative, managerial, and clerical functions, providing direct executive and operational administrative support in all facets of administration, while performing a variety of administrative and staff support duties

•Assistant to the Financial Officer with Audits, Accounts Payable / Receivable & Payroll, with a heavy use of Microsoft Excel for these duties

•Coordinate and execute administrative workflows, streamlining daily operation task of the Executive Director’s office, to include creating, composing, editing, and distributing correspondence, forms, announcements, reports, and other departmental documents Analyzing staff action procedures for efficiency, effectiveness, and adherence to current doctrine

•Initiate and execute a variety of management services and administrative support services (i.e., coordinate meetings, direct, and receive visitors, answer phones, distribute mail, prepare documents, events planning, scheduling) essential to the direction and operation of the organization with an understanding of management principles, practices, methods, and techniques

•Develop and maintains staff action procedures in deciding responsible action office(s) and completion suspense(s) based upon existing workloads and time elements contributing substantially to the interpretation and dissemination of administrative procedures and the improvement of administrative operations

•Assistant to the Financial Officer with Audits, Accounts Payable / Receivable & Payroll, with a heavy use of Microsoft Excel for these duties

Office Assistant - Leading Edge Real Estate Group, Huntsville, AL

(May 2019 – April 2020); Hours per Week: 40

•Provided support for the General Manager and the Broker of the company which are the two top level associates within the organization

•Initiate and execute a variety of management services and administrative support services Coordinate meetings, direct and receive visitors, answer phones, distribute mail, prepare documents, events planning, scheduling) essential to the direction and operation of the organization

•Provide effective organization and time-management skills and abilities in establishing a clear precedent for assignment success; defining objectives, priorities, deadlines, expected results, and the recommended successive steps in planning and execution of numerous projects

•Develop and prepare documents and briefings to support real estate operations, creating performance and process improvement across the organization

Office Administrator - Quick Courier & Logistics, Huntsville, AL

(September 2018 – May 2019); Hours per Week: 40

•Reported to and provided office administrative and Personal Assistance to the CEO of the company

•Coordinate and execute administrative workflows, streamlining daily operation and administration tasks, to include creating, composing, editing, and distributing correspondence, forms, announcements, reports, and other departmental documents Analyzed staff action procedures for efficiency, effectiveness, and adherence to current doctrine

•Edited, formatted, scanned, and performed quality control of various company documents Transferred data to multiple media sources to support project critical requirements Performed weekly backup procedures for all data on multiple servers executing quality assurance procedures/standards

•Administer audit readiness practices, providing audit readiness direction, leadership, and guidance regarding key supporting documentation in performing audit reviews of requirements ensuring proper maintenance/storage of company Standard Operating Procedure (SOP) manuals

Executive Assistant - MobileHelp, LLC, Huntsville, AL

(January 2018 – August 2018); Hours per week: 40

•Administrative and Personal Assistant to the VP of the Healthcare Division of the Company

•Independently defined, directed, and lead highly challenging projects/programs displaying flexibility, adaptability, and decisiveness in analyzing, evaluating, integrating, and managing administrative plans, processes, and procedures

•Serve as the focal point in the management of MobileHelp administrative operations, contributing significantly to the interpretation and dissemination of administrative procedures and the improvement of administrative operations

•Prepare and present a regularity of business development planning briefings, reports, presentations, and analysis; providing recommendations to higher-level executives to assist in the formulation of decisions regarding long and short-range planning and execution

•Oversee the development of comprehensive reports, purchase orders, inventory reconciliation reports, and other materials, validating documents with contracts and production control personnel utilizing purchase order processing skills, logistical data base development skills, extensive logistical research skills, and PC Microsoft applications skills

Team Member/Cashier - Panera Bread, Huntsville, AL

(November 2014 – December 2017); Hours per Week: 40

•Develop, plan, and implement the infrastructure training course that supports personnel with an overall guidance of company procedures, roles, and responsibilities of each team member as well as each team position

•Provide direct line supervision over individual team units, evaluating levels and quality of operations, taking corrective actions to resolve issues/problems

•Resolve a moderate range of issues/problems or situations requiring the use of management skills, along with effective organization, time-management, and communication (verbal & written) skills and abilities

Office Manager - Grind It Outdoor Service, Huntsville, Alabama

(January 2009 - October 2014); Hours per Week: 40

•Administer the overall management and day-to-day operation of the Grind It Outdoor Administrative Support Office and assists in directing the work of assigned admin staff Create, compose, edit, and distribute correspondence, forms, announcements, reports, and other departmental documents Analyze staff action procedures for efficiency, effectiveness, and adherence to current doctrine

•Enhance administrative programs in support of strategic goals and objectives, coordinating and conducting a variety of HRM services, assisting managers and supervisors in establishing, maintaining, and monitoring effective performance management programs to plan, monitor, develop, rate, and reward employee performance

•Microsoft Office: to include Outlook, Word, Excel, Access, SharePoint, PowerPoint, and Salesforce

•Advise on and/or resolve moderately complex, non-controversial, procedural, and/or recurring issues, for which there are one or more readily apparent solutions, using interviewing, analytical, and research techniques to conduct fact-finding and make informed judgments on problems and issues

Office Administrator - Bridge Street Town Centre, Huntsville, Alabama

(July 2007 - January 2009); Hours per Week: 40

•Coordinate and execute administrative workflows, streamlining daily operation tasks of Administrative Support Office Direct and coordinate the administrative functions of Administrative Office as the document control manager, interfacing with executive level and senior level leaders

•Develop and maintain staff action procedures, deciding on a responsible action division and setting up suspense for completion based upon existing workloads and time elements

•Initiate and execute a variety of management services and administrative support services (Coordinate meetings, direct and receive visitors, answer phones, distribute mail, prepare documents, event planning, scheduling) essential to the direction and operation of the organization

Procurement Specialist – VF Imagewear, Nashville, TN

(September 2005 - June 2007); Hours per Week: 40

•Supplied clerical support to the Administrative Facilities Services Manager

•Administrator for the Central Safety & Health Committee for two facilities

•The administrator of the Nashville Corporate Office data retention archive

•Revamped the data retention database and procedure process for the Nashville Corporate Office

•Collaborated with vendors to negotiate prices and resolve product issues

•Bought operational supplies for international production plants

•Bought and captured inventory of all stocked office supplies for Nashville Corporate office

•Approved and coded invoices for payment including internal department billing for office supplies

Executive Assistant / Warehouse Administrative Assistant & Buying Agent - Ashley Furniture, Huntsville, AL

(January 2004 – August 2005); Hours per Week: 40

•Much of my tenure was under the title of Executive Assistant, supporting the CEO of the company

•Slashed costs by 70% in the delivery and dispatch departments by researching and combining Nextel, Profit, and Routeview integration systems

•Creator and administrator of network drive for all franchise forms and documents

•Created warehouse performance database tracking and trained 25 employees on its usage

•Develop and implement all company policies and procedures for placement in the company manual

•Create and implement a tracking system of employee time for warehouse trends

•Create and maintain Preferred Vendor Book

•Reconcile purchase orders for invoice approval and coding

•Analyze and manage budget costs to actual spending for 5 departments

EDUCATION

Bachelor of Business (BBA) • Focus on Business Management

Faulkner University; Montgomery, AL; Huntsville Campus 2009

Associate of Applied Science (AAS) • Focus on Social Services

Georgia State University: Perimeter College, Dunwoody Campus

High School Diploma • College Preparatory

Huntsville High School: Huntsville, AL

TECHNICAL ACUMEN

Microsoft Office: to include Outlook, Word, Excel, Access, SharePoint, PowerPoint, and Salesforce

Google Workspace: to include Gmail, Calendar, Meet, Docs, Sheets, and Slides

Adobe Acrobat Pro • QuickBooks • SAP • Timeslips, • Tabs3, • MLS • Dotloop • Yardi • CONCUR

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