KRISTINA R. KELLY, MS

Business Management Payroll Management Financial Analysis

**** ******** ****, ********, ** 15044

724-***-**** ad2poj@r.postjobfree.com linkedin.com/in/tina-kelly-42031942

Delivering Excellence in Finance & Administrative Support Bridging the Gap between Process and People

Accomplished Office Manager with over a decade of experience in office administration and financial management. Demonstrated proficiency in streamlining office operations, implementing effective hiring systems, and ensuring departmental compliance. Adept at negotiating vendor contracts and overseeing diverse financial functions. Leveraging a strategic approach to problem-solving and robust leadership skills, ready to transition & drive operational efficiency and financial accuracy in a new industry setting.

Oversee Financial Processes: Effectively manage vital financial operations, including but not limited to payroll processing, accounts payable, and accounts receivable. Ensuring the accuracy of financial records and transactions, complying with local and federal tax regulations to include 941, 940, W2’s, Sales and Use Tax, and Union Dues, and fostering effective vendor & client relationships while facilitating smooth & efficient financial operations.

Enhance Systems and Procedures: Strived to identify, design, and implement improvements to existing financial procedures and systems. Streamlined invoice management, improved payment collection strategies, integrated new technologies for better efficiency, or developed risk mitigation plans. Contributed to overall financial health and operational efficiency.

Office Workflow Optimization: Streamlined office operations by implementing a comprehensive office-wide hiring system that managed and integrated the employee documentation process with QuickBooks. Additionally, managed Accounts Receivable/Payable and performed bank account reconciliations, entering journal entries and ensuring accurate and timely financial transactions and reports.

Lead and Mentor Teams: Actively supported leading, mentoring, and developing members in areas such as payroll, accounts payable, and accounts receivable. Fostering a continuous learning and improvement culture, ensuring adherence to industry best practices and internal controls, and effectively meeting the organization's financial objectives.

- CORE COMPETENCIES -

Financial Management Payroll Processing Accounts Payable Accounts Receivable Invoice Management Payment Collection Regulatory Compliance Union Dues Budget Forecasting Financial Reporting Cash Management Tax Knowledge Risk Assessment Team Leadership Process Improvement Vendor Relationships Onboarding Benefits

Technical Skills: Microsoft Office Suite Microsoft TEAMS Adobe Connect Zoom QuickBooks Online & QuickBooks Enterprise and Pro ADP Paychex Patriot Kronos SAP DU, LP CCMT NETC Course Schedule Management System (CSMS) Training Information Access System (TIAS) KT Exams

- PROFESSIONAL EXPERIENCE -

Payroll/Office Manager John Marshall Catering, LLC Bakerstown, PA 05/2018 - Present

Streamlined office workflows, enhancing operational productivity and ensuring compliance, with critical tasks for implementing comprehensive hiring and fraud-reducing timing systems. Managed payroll and accounts, onboarding new employees, health insurance enrollment, and producing financial reports.

Workflow Enhancement: Established a comprehensive office workflow using an efficient hiring system integrated with QuickBooks. Integrated a new employee fingerprint timing system to remove fraud and reduce bi-weekly payroll by 20%. Created an employee manual to standardize practices.

Operational Productivity: Enhanced operational productivity by onboarding new office personnel (completing W-4, I9, e-Verify, background checks, direct deposit information, garnishments, etc.) and managing Accounts Receivable/Payable, which included reconciling bank accounts, entering journal entries, and preparing and submitting quotes and invoices to clients. Enrolled or removed employees in health insurance plans and set up payments in payroll. Prepared W-2s and W-3s.

Compliance and Reporting: Ensured office-wide compliance with EEO, managed payroll times in the system, and took charge of financial reporting, including completing monthly reports and paying monthly State Use and Sales Tax.

FEMA Washington, DC November 2020 to 2023

Training Specialist 09/2022 – 09/2023

Encompassed comprehensive course management, instructional support, and compliance checks, covering tasks such as reviewing and preparing course documents for certification, aiding instructors with course delivery, and screening student prerequisites for specific training programs.

Course Management: Ensured thorough review and accuracy of closed course documents, prepared packages for certification, and efficiently executed the closeout of old files and course packages.

Instructional Support: Aided instructors with courses in Adobe Connect, demonstrating technical proficiency and a collaborative approach to course delivery.

Compliance and Certification: Conducted prerequisite clearance screening for students scheduled for Train the Trainer and Incident Command System (ICS) CORE Courses, collected daily accountability, and attained the COR II (Contracting Officers Representative Level 2) Certification.

Training Coordinator 02/2021 - 09/2022

As a senior trainer, overseeing a team of four trainers - created and maintained training materials and programs and implemented performance assessments. Managed a team of four teammates who trained new onboarding staff with a 95% succession rate of Contact Tracing. Managed existing and new PowerPoint presentations for trainees, reorganized the training schedule to ensure updated knowledge, and played a crucial role in the New Contact Tracing Program.

Internal & External Training Coordinator Admin 12/2020 - 02/2021

Administered maintaining employee certificates, scheduling and facilitating courses, and handling relevant training documentation, with the role displaying strong organization, coordination, and administrative skills.

Investigative Tracer 11/2020 - 02/2021

Conducted managing calls from individuals affected by COVID-19, utilizing the COVID-19 Contact Management Tool (CCMT) System, and performing contact tracing and monitoring duties to ensure public safety.

Payroll/Office Manager (Full-Time) Frequency Electric, LLC Clairton, PA 03/2009 - 10/2017

Improved office workflows negotiated vendor contracts, and managed financial reports and transactions, including implementing a comprehensive hiring system (completing I9, W-4, and running e-Verify). Ensured departmental compliance, prepared financial statements, and managed client invoicing and account reconciliation.

Office Workflow Optimization: Streamlined office operations by implementing a comprehensive office-wide hiring system that managed the employee documentation process and integrated with QuickBooks, ensuring smooth and efficient workflows. Gathered completed JSA's and other documents from completed jobs and stored per OSHA compliance.

Vendor Management and Compliance: Organized negotiating vendor contracts and safeguarding compliance across all departments, demonstrating strong negotiation skills and a keen eye for compliance requirements.

Financial Management and Reporting: Prepared various financial reports, including 941, 940, W-2, W-3, monthly union reports, weekly aging reports, and client invoices based on Purchase Orders. Reconciled accounts and entered journal entries. Prepared payroll through QuickBooks to include union dues, garnishments, Federal, State, and Local Taxes, FUTA, and SUTA.

- EDUCATION -

Master of Science (MS), Administration of Justice University of Phoenix, Phoenix, AZ

Bachelor of Arts (BA), Education Mercyhurst College, Erie, PA